OCCS
Erik Nowak
703-393-9069
oncefitz@aol.com

13 & Over year old -- Men and Women
Saturday & Sunday

Open to all Potomac Valley Swimming registered athletes. Also, open to registered athletes of invited USA Swimming clubs. Clubs interested in participating should request an invitation from the PVS General Chairman, Jim Garner at 301-977-1222 or garner@garnerjim.net

Swimmers shall compete at the age attained on the first day of the meet. It may be necessary to limit entries due to time constraints.

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than FIVE events per day or ELEVEN events during the meet.
SEED TIMES ARE SHORT COURSE YARDS

  Minimum provable time to enter the 1650 yard freestyle is 25:00.00.  Athletes wishing to enter the 1650 Freestyle who have not previously swum this event or have not achieved the QT, must have achieved an 800 meter / 1000 yard time of 15:00.00 or faster.  These athletes will be entered into the 1650 yard freestyle with their 800 Meter/1000 yard time and will be seeded after all conforming 1000 yard times have been seeded.

Coaches who have swimmers who they believe can complete the events 7-8 (1650 Freestyle) faster than 25:00.00, but who do not satisfy the entry rule, may petition the PVS Distance Coordinator, Bill Marlin, for an exception. The petition should provide specific evidence why they believe the swimmer can complete the event within 25:00.00. All petitions must be submitted prior to the entry deadline.

Events 5-6 (9-12 year old 500 Freestyle) will be swum fast to slow alternating women and men. It will then be followed by Events 7-8 (13&over) 1650 Freestyle which will also be swum fast to slow alternating women and men.

  Dive-over starts may be used at this meet at the discretion of the Meet Manager and/or Meet Referee. Coaches are requested to review Guidance for Dive-Over Starts for Coaches.  Officials are requested to review Protocol for Dive-Over Starts.   A determination has now been made that dive-over starts will be used at all sessions on all courses.  
 

All events 200 Yards or longer will be deck seeded. The Meet Director will determine if positive check-in will be required for any events of 100 Yards or shorter. Athletes who check in to a deck-seeded event, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee before the event takes place.

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.

Participating clubs are required to provide timers in proportion to their entries. A timer is required for each 25 entries. The number of timers being committed must be included on the club master entry. The number of timers required will be adjusted when club is providing other officials. Acceptance of the club entry is based upon compliance with the above. Host clubs are required to provide one timer per lane.

Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.

There is no admission charge. Programs for each session will be available for $2.00 each. (Friday evening session will be $1.00) Working officials and coaches receive a free program.

Ribbons will be provided to top 8 swimmers in 9-10, 11-12 and 9-12 year old events.

Fees for individual events are $3.50.

General Instructions:

• Entries may be submitted (1) manually, (2) by sending a disk to the meet director or (3) via e-mail.
Follow the instructions under the appropriate heading below. The immediately following rules apply regardless of method chosen.
• Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
• Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
• Individual or unattached entries will only be accepted by manual entry sent to the address listed below.

• Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "09mm111006.zip" , unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

• Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
• There will be a $1.00 surcharge per athlete for manual entries of 10 or more.

• Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.

• Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
• Attach one report by event, one by name (save as Word for Windows in Team Manager)
• Attach commlink file
• In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
• Remember to also send entry fee check via USPS
• Clubs submitting by email should submit entries to appropriate meet director (listed below.) Include in the subject heading type, "2006 PVS November Open - ****" with the club's initials substituted in place of the asterisks. If the club is submitting entries from more than one location, please add the location to the heading with the club initials.
• Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Late (deck) entries are $10.00 per individual event and must be submitted no later than 45 minutes prior to the first event of each session. Swimmers will first be entered into open lanes in existing heats on a first come, first served basis. In the event of a significantly over subscribed session, the Meet Director reserves the right to not accept deck entries.  No deck entries will be accepted at Friday's session. 

The Meet Director must receive all entries for this meet no later than

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.