UPDATED 01/17/07 TO
EXTEND ENTRY DEADLINE TO FEBRUARY 11, 2007
and to
CLARIFY QUALIFYING TIMES AND ENTRY PROCEDURES 

PVS February Distance Meet
February 18-19, 2007

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #PVS-07-30

Hosted for Potomac Valley Swimming By:
Rockville Montgomery Swim  Club


  .
Meet Director:  Rockville Montgomery Swim Club
Mark Eldridge
240-314-8752
MEldridge@rockvillemd.gov
Meet Location: Fairland Aquatic Center
13820 Old Gunpowder Road
Laurel, MD 20707
301-206-2359
Schedule: Session  Warm-up Events 
Sunday 6:30 - 7:00 am 7:10 am
Monday 12:30 noon - 1:00 pm   1:10 pm
Special Meet Format To accommodate those swimmers wishing to compete in both the 1000Y Freestyle and the 1650Y Freestyle events, only those swimmers entered in Events 1 or 2 (1000Y Freestyle) will be permitted to enter Events 5 or 6 (1650Y Freestyle) being swum on Monday (President's Birthday.)  Those swimmers wishing to only swim the 1650 Y Freestyle must enter Events 3/4 and compete on Sunday.
Eligibility:  Meet open to all Potomac Valley Swimming registered athletes age 10 years old and older. 
Inclusion Policy for Swimmers with a Disability: PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Qualifying Time:  Minimum provable time to enter the 1000Y Free is 15:00.00.  Athletes wishing to enter the 1000 Freestyle who do not have a provable 1000Y/800M Free time under 15:00.00 must have a provable  have not previously swum this event or have not achieved the QT, must have achieved a 400M / 500Y time of 7:20.00 or faster.  These athletes will be entered into the 1000Y freestyle with their 400M / 500Y time and will be seeded after all conforming 1000Y times have been seeded.  Please mark these swimmers as exhibition when entering.  All swimmers will be eligible for awards. 

Minimum provable time to enter the 1650Y Free is 25:00.00.  Athletes wishing to enter the 1650Y Freestyle who do not have a provable 1650Y/1500M time under 25:00.00 must have a provable have not previously swum this event or have not achieved the QT, must have achieved an 800M / 1000Y time of 15:00.00 or faster.  These athletes will be entered into the 1650Y freestyle with their 800M / 1000Y time and will be seeded after all conforming 1650 yard times have been seeded.  Please mark these swimmers as exhibition when entering.  All swimmers will be eligible for awards.

Coaches who have swimmers who they believe can complete the event(s) faster than the QT's, but who do not satisfy the entry rule, may petition the PVS Distance Coordinator, Bill Marlin at coach_bill@verizon.net for an exception.  The petition should provide specific evidence why they believe the swimmer can complete the event within the QT.  All petitions must be submitted prior to the entry deadline.
Warnings:  Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 per occurrence and no further entries will be accepted from that club until the said fine has been paid. 

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.
Rules:  The competition will be conducted in accordance with current USA Swimming rules. 

Dive-over starts may be used at this meet at the discretion of the Meet Manager and/or Meet Referee. Coaches are requested to review Guidance for Dive-Over Starts for Coaches.  Officials are requested to review Protocol for Dive-Over Starts.   A determination whether to do so will be made shortly after entries for this meet have been processed.  

Coaches are expected to be in compliance with the new USA Swimming Background Screening Program. 
Order of Swims: 

The meet be swum in one 10 lane course this year.  The meet will be seeded and swum according to submitted entry times regardless of age. Heats will be swum fastest to slowest, alternating Women and Men.  All heats of Events 1 and 2 (1000Y) will be swum before swimming Events 3 and 4 (1650Y).  

Expected swim times, and check in requirements will be posted to the PVS Web Page at www.pvswim.org no later than Wednesday, February 13, 2007.
Warm-up:  The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments. During the meet there will be continuous warm-up/warm-down water. Persons will be assigned to monitor these areas. If at any time conditions become unsafe, the area will be closed for the remainder of the session.
Awards  Medals will be awarded to sixth place separately in the following age groups: 10, 11, 12, 13, 14, and 15 and Over. 

Important:  For the purpose of presenting awards, the results of Events 3/5 and 4/6 will first be combined.
Officials:  All certified officials wishing to volunteer to work this meet please contact the RMSC Officials Chairman, Jim Garner garner@garnerjim.net prior to February 13. Please include your club affiliation, certifications held and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.
Timers: Each swimmer must provide their own timer (required) and if desired, a lap counter.
Supervision:  Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas. 
Fees:  All entries are $5.00. 
Admissions/ Programs: There is no admission charge. A complimentary copy of the Psych sheet will be provided to coaches and working officials.
Meet Entry Procedures:  Each Club is requested to submit one check to cover fees for the entire team. 

A 3 1/2" disk with entries may be submitted, but must be accompanied by a printed report of these entries; or a PVS Master Entry sheet may be submitted. In all cases the name of the Club entry person must be included. Please note your club name (if not a club check) the # of entries, and the meet name or sanction number on your check. Please do not send cash. Meet Directors have been instructed not to accept telephone entries

E-mail entries will be accepted:

· Attach one report by event, one by name (save as Word for Windows in Team Manager)
· Attach commlink file
· In body of e-mail give numbers (boys, girls, total entry) and contact information
· Remember to send entry fee check via USPS

Send to: MEldridge@rockvillemd.gov

Do NOT submit a 3" X 5" PVS Official Meet Entry Card for each athlete entered. The Meet Director will provide a lane timing card when the athlete checks in to swim.

NO LATE OR DECK ENTRIES ARE PERMITTED FOR DISTANCE MEETS.
 

Please review the instructions in the "Qualifying Time" section before submitting your entries.

Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Entry Deadline:  Entries must be received by the Meet Director no later than: 
5:00 p.m., Sunday, February 11, 2007 Tuesday February 6, 2007

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Checks Payable To: 
Potomac Valley Swimming
Mail Entries to: Mark Eldridge
Rockville Municipal Swim Center
355 Martins Lange
Rockville, MD  20850

240-314-8752
MEldridge@rockvillemd.gov

Sunday, February 18, 2007
Warm-up: 6:30 - 7:00 am First Heat: 7:10 am.
Women 
Event #
Event 
Men 
Event # 
1
 1000 Yard Freestyle 
2
3
 1650 Yard Freestyle 
4
 
 
Monday, February 19, 2007
Warm-up: 12:30  - 1:00 pm First Heat: 1:10 pm.
Women
Event # 
Event 
Men
Event # 
5
 1650 Yard Freestyle 
6
IMPORTANT: The only swimmers who may enter Events 5 and 6 are those who entered Event 1 and Event 2, respectively.
Location:
 Fairland Aquatic Center
13820 Old Gunpowder Road
Laurel, MD 20707
301-206-2359
Each swimmer must provide his/her own timer (required) and if desired, a lap counter.