Meet Director:

Evan Stiles
3700 South Four Mile Run
Arlington, VA 22206
703-228-1814
aacswims@yahoo.com

Meet Location:

Wakefield High School
4901 South Chesterfield Road
Arlington, Virginia 22206
703-578-3063

**** Pool location is on the South Dinwiddie Street side of the School ****

Eligibility:

Open to all Potomac Valley Swimmers Registered as USA Swimming Athletes and invited teams who are Registered USA Swimming Athletes. All athletes shall compete at the age attained on the first day of the meet.

Inclusion Policy for Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Rules:

Current USA Swimming rules shall govern the meet.
All events are timed finals. All events will be swum slowest to fastest. A contestant can enter no more than three (3) individual events per day.

** Limited to the first 110 swimmers per session. **

No on-deck USA-S registration permitted.

Warm-up and Meet Schedule:

Morning Session (Girls 7-under)    Warm-up 8:30 am - 9:10 am 8:00 - 8:40 am,   1st Event 9:15  am 8:45 am
Mid-Morning Session (Girls 8 year old)    Warm-up 10:30 - 11:10 am,    1st Event 11:15 am
Mid-Day Session (Boys 7-under)    Warm-up 1:00 - 1:40 pm,   1st Event 1:45 pm
Afternoon Session (Boys 8 year old)    Warm-up 3:00 - 3:40 pm,    1st Event 3:45 pm

Warm-up:

The prescribed Potomac Valley Swimming Warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.

Public Admission and Program Fee:

There is no public admission charge. Programs for each session will be available for FREE

Awards:

Individual events will be awarded first through tenth place. Relay events will be awarded for first place through fourth place. A heat award will be given to the winner of each individual heat.

Officials:

All certified officials wishing to volunteer to work this meet please contact the AAC Officials Chairman, Ted Berner, 703-538-5238 or e-mail tberner@verizon.net, prior to February 7. Please include your club affiliation, certifications held and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.

Entry Fees:

Fees for individual events are $ 3.50
Fees for relay events are $ 7.00

Each club is requested to remit one check, payable to AAC BOOSTERS, to cover the entry fees for the entire team. Please do not send cash. Meet Directors have been instructed not to accept telephone entries. Late entries are $ 10.00 per individual event and must be submitted no later than 30 minutes prior to the first event of each session. Meet Director reserves the right to limit the number of late entries. Late entries accepted on first come first serve basis.

No late entries for relays will be accepted.

Entries:

Entries by e-mail are preferred.  If entering by disk, the following Computer Disk entries (Hy-Tek) are Required:

·         Disk Entry's required. 2 diskette's with file(s) name, a meet entry report by swimmer and meet entry report by event from the Team Manager Program. Do not use Commlink reports.

·         Entries may be also submitted on PVS Master Entry Sheet. Teams entering athletes using this format will need to pay a $ 1.00 surcharge per-swimmer.

·         Also, all entries must be submitted with a complete "Entry Cover Sheet".

·         A signature and phone number of a swim club official must be included with entry for validation of entries.

·         All team relays must be submitted on their Hy-Tek entry.

·         No faxed entries will be accepted.

·         Clubs submitting by e-mail may submit entries to aacswims@yahoo.com, in the subject heading type, "2008 WINTER GATOR MINI MEET - ****" with the club's initials substituted in place of the asterisks.

·         If entries are submitted by e-mail, Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

·         Optional:  Before preparing your entries, events for this meet can be downloaded and then imported into Team Manager (download:   35mm021608.zip –now posted).

Warning & Penalty:

Any club that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00; and no further entries will be accepted from the club/team until said fine has been paid.

Supervision & Seating:

Coaches are responsible for the conduct of their swimmers and families. Please clean your team area after each session, thank you. We ask all swimmers and coaches to sit in the bleachers closest to the locker rooms and ALL Parents to sit in the bleachers on the "cinder block wall" side of the pool. Only swimmers, coaches, and officials will be permitted to be on the "glass wall" side of the pool.

Timers:

The Meet sponsor asks each participating club to provide one timer for each session. The sponsoring club will provide timers for the meet.

Deadline:

The Meet Director must receive all entries and check for this meet no later than

5:00 PM., Tuesday, February 5, 2008.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Send Entries To:

Arlington Aquatic Club
3700 South Four Mile Run Drive
Arlington, Virginia. 22206
703-228-1814
aacswims@yahoo.com

Girls Event #

Events

Boys Event #

1

7 & Under 100 yard Freestyle

2

3

8 Year Old 100 yard Freestyle

4

5

6 & Under 25 yard Backstroke

6

7

7 & Under 25 yard Backstroke

8

9

8 Year Old 25 yard Backstroke

10

11

7 & Under 50 yard Breaststroke

12

13

8 Year Old 50 yard Breaststroke

14

15

7 & Under 50 yard Butterfly

16

17

8 Year Old 50 yard Butterfly

18

19

6 & Under 25 yard Freestyle

20

21

7 & Under 25 yard Freestyle

22

23

8 Year Old 25 yard Freestyle

24

25

7 & Under 200 yard Freestyle Relay

26

27

8 Year Old 200 yard Freestyle Relay

28

Girls Event #

Events

Boys Event #

29

7 & Under 50 yard Backstroke

30

31

8 Year Old 50 yard Backstroke

32

33

7 & Under 25 yard Butterfly

34

35

8 Year Old 25 yard Butterfly

36

37

6 & Under 25 yard Breaststroke

38

39

7 & Under 25 yard Breaststroke

40

41

8 Year Old 25 yard Breaststroke

42

43

6 & Under 50 yard Freestyle

44

45

7 & Under 50 yard Freestyle

46

47

8 Year Old 50 yard Freestyle

48

49

7 & Under 100 yard Individual Medley

50

51

8 Year Old 100 yard Individual Medley

52