Meet Location:

Oak Marr Recreation Center
3134 Jermantown Road
Oakton, VA 22124

Facility:

Oak Marr is a 50-meter pool with 21 short course lanes. 15 lanes will be used for competition. 11 and over preliminaries sessions and the 10 and under sessions will be swum in two courses. Finals sessions will be swum in one course. Continuous warm-up/and warm down lanes will be available throughout the meet. "Special Note:  Fairfax County Park Authority limits the number of swimmers and overall number of persons in their aquatic facilities for safety reasons.  The Meet Manager reserves the right to limit entries to enforce this policy.  Spectators are not allowed on the pool deck and seating is limited." 

NO SNACK BAR WILL BE AVAILABLE AT THIS MEET.

Meet Manager:

Nancy Monaghan
monaghans@gmail.com
703-222-1244 (after 6:00 pm)
14904 Kamputa Drive
Centreville, VA 20120

Meet Referee:

Jim Thompson
jimthompson5802@aol.com

Schedule:

11 & Older - Prelims Warm-up: 7:00-7:50 AM Events: 8:00 AM
8 & U & 9-10 Timed Finals Warm-up: 1:00-1:30 PM Events: 1:45 PM
11 & Older Finals (Fri.&Sat. Only) Warm-up: 5:00-5:50 PM Events: 6:00 PM

Warm-Ups:

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. Teams will be assigned lanes for warm-ups. Coaches are responsible for monitoring their swimmers during warm-ups and the meet. Note: The Meet Manager reserves the right to modify the warm-ups based on the number of entries. Coaches will be notified by email in such an occurrence.

Eligibility:

Open to all USA Swimming registered swimmers from the invited teams listed below who DID NOT swim in a final event in Junior Olympics or Senior Champs in the spring of 2008 to be defined as; Senior Champs top 24 per event, Junior Olympics top 16 for 13-14 and 11-12 year olds and top 8 for 9-10 year olds
PVS Teams – AAC, ASA, FBST, HACC, HOYA, MACH, OCCS, PM. RIPS, SDS, YORK Athletes shall compete at the age attained on the first day of the meet. Contestant may enter a maximum of seven (7) individual events and may not participate in more than three (3) individual events per day.

Competition Rules:

Dive-over starts may be used at this meet at the discretion of the Meet Manager and/or Meet Referee. Coaches are requested to review Guidance for Dive-Over Starts for Coaches.  Officials are requested to review Protocol for Dive-Over Starts.   A determination whether to do so will be made shortly after entries for this meet have been processed.

Current USA Swimming rules shall govern the meet.
No on-deck USA-S registration will be permitted.
Top sixteen (16) 11-12’s, 13-14’s & Senior qualifiers from prelims on Friday and Saturday swim in finals.  Order of Finals is B, A.

Sunday is times finals only.

All Relays are timed finals, swum in the prelims.
11 & Older Boys and all 8 & U's will swim in the seven (7) lane pool. 11 & Older girls and all 9-10's will swim in the eight (8) lane pool.
Everyone will swim in the eight-lane pool closest to the diving boards for finals.

Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Relays:

Teams may enter ONLY two (2) relays per event.

Scoring:

Individual: 20, 17, 16, 15, 14, 13, 12, 11, 9, 8, 7, 6, 5, 4, 3, 2, 1
Relays: 40, 34, 32, 30, 28, 26, 24, 22, 18, 16, 14, 12, 10, 8, 6, 4, 2

Awards:

Medals 1st through 8th place Ribbons for 9^th through16th for individual events and 1st through 3rd place for relays.

Officials:

Officials assigned to this meet should sign in at the recording table 10 minutes before the start of the warm-ups. Certified officials who have not been contacted and would like to volunteer should contact Jim Thompson at 703-435-3124 or jimthompson5802@aol.com, or speak with the deck referee at the meet.

Entries:

·  Teams must enter on computer disk (Hy-Tek). Please send two disks. Include one meet entry report by swimmer and one report by event.

·  Submit the Hy-Tek commlink II file with an "entry cover sheet". Attach the team manager meet entry report files, one by swimmer and one by event. Include the name, phone number, and email address of club representative submitting the disk.

·  Attach the "meet entries" export file from Hy-Tek Meet Manager. Also attach a meet entry report by swimmer and a meet entry report by event. Create these reports in Team Manager and save as Word for Windows files.

·  In body of e-mail, give entry numbers (girls, boys, relays, total) and contact information (e-mail, phone, officials contact).

·  Submit entries to the Meet Manager, Nancy Monaghan at monaghans@gmail.com  . In the subject heading please indicate "2008 Cherry Blossom Meet - ####" with the club's initials substituted in place of the number symbols. If the club is submitting entires from more than one location, please add the location to the heading with the club initials. Check payments must be received at the address listed prior to the start of the meet.

·  Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgment should contact the Meet Director by other than e-mail to confirm receipt.

Before preparing your entries, events for this meet can be downloaded and then imported into team manager (go to team manager/file/import/meet events).

Fees:

Fees for individual events are $5.00; relay events are $12.00. Each club is requested to remit one check to cover the entry fees for the entire team. Late (deck) entries are $10.00 per individual event and must be submitted no later than 30 minutes prior to the first event of each session.  Evidence of current USA-S registration will be required for deck entries.  This can be done by presenting a copy of the athlete's USA-S athlete registration card.

Checks:

MAKE CHECKS PAYABLE TO: "YORK SWIM CLUB".

Entry Deadline:

All entries must be received no later than 5:00 PM,

Tuesday March 25, 2008

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Mail Entries to:

Nancy Monaghan       14904 Kamputa Drive       Centreville, VA 20120
: Email: monaghans@gmail.com