HARVEST MOON INVITATIONAL
OCTOBER 11-12, 2008
9, 10, 11, 12 YEAR OLD GIRLS AND BOYS

SANCTIONED BY UNITED STATES SWIMMING THROUGH POTOMAC VALLEY SWIMMING
SPONSORED BY THE TOWN OF HERNDON AND HERNDON AQUATIC CLUB

SANCTION # PVC-09-02

MEET DIRECTOR:

KERSTIN SEVERIN 703-901-9606       703-435-6800 x 2128.

MEET LOCATION:

HERNDON COMMUNITY CENTER
814 FERNDALE AVENUE
HERNDON, VA. 20170
703-787-7300

DIRECTIONS:

FROM I-495 NORTH OR SOUTH, TAKE DULLES ACCESS ROAD TO HERNDON/CHANTILLY EXIT. TURN RIGHT ONTO CENTREVILLE ROAD. CONTINUE THROUGH SIX LIGHTS; AT FERNDALE AVENUE, TURN LEFT. CONTINUE TO HERNDON COMMUNITY CENTER ON THE RIGHT.

SCHEDULE:

SATURDAY AND SUNDAY      OCTOBER 11 & 12
9, 10 GIRLS & 11, 12 BOYS      WARM-UP: 6:30 - 7:50 AM        EVENTS: 8:00 AM
9, 10 BOYS & 11, 12 GIRLS      WARM-UP: 12:00 - 1:20 PM      EVENTS: 1:30 PM

Special Note: There are ONLY the special exhibition event relay events (Events 101-108) in this year's meet.

ELIGIBILITY:

OPEN TO ALL POTOMAC VALLEY REGISTERED ATHLETES AND INVITED USA SWIMMING ATHLETES. SWIMMERS SHALL COMPETE AT THE AGE ATTAINED ON THE FIRST DAY OF THE MEET. AN ATHLETE MAY ONLY COMPETE IN HIS OR HER OWN AGE DIVISION. ENTRIES WILL BE LIMITED TO 2400. ENTRIES WILL BE ACCEPTED ON A FIRST COME FIRST SERVED BASIS WITH PREFERENCE GIVEN TO CLUBS ENTERED LAST YEAR.

INCLUSION POLICY FOR SWIMMERS WITH A DISABILITY

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

RULES:

CURRENT UNITED STATES SWIMMING RULES SHALL GOVERN THE MEET.

ALL EVENTS ARE TIMED TRIALS. A CONTESTANT MAY ENTER NO MORE THAN THREE EVENTS PER DAY, OR SIX EVENTS FOR THE MEET. TIME CONSTRAINTS MAY ALSO REQUIRE LIMITING THE NUMBER OF EVENTS THAT ARE SWUM.

Dive-over starts will be used at this meet. Coaches are requested to review Guidance for Dive-Over Starts for Coaches.  Officials are requested to review Protocol for Dive-Over Starts. 

EXHIBITION EVENTS

Events 101-108 200 yd "Mystery" Medley Relay and "Random" Medley Relay

Each club is allowed two relay team entries. Relay teams will be seeded randomly.

All US Swimming rules apply except as noted below:

1.      Four swimmers on each team, each to swim one-fourth of the prescribed distance using backstroke, breaststroke, butterfly and freestyle. For the "Mystery" Medley events, the order of the strokes will be a random selection determined at a coaches meeting prior to each session.  For the "Random" Medley events, each relay team may select their own order of strokes.  (Also review age and event changes in Schedule of Events below.)

2.      If the backstroke is not the first stroke, the backstroke swimmer shall use a forward start in compliance with the relay take-off rule. At or prior to taking the first arm pull, the swimmer shall rotate to a position on the back

.

Awards for Events 101-108: Medals for 1st through 3rd place.  .

Note: Times achieved (including lead-off splits) in Events 101-108 cannot be used for US Swimming purposes.

 

 

WARM -UP:

THE PRESCRIBED POTOMAC VALLEY SWIMMING WARM-UP PROCEDURES AND SAFETY POLICIES WILL BE FOLLOWED. THERE WILL BE TWO FORTY (40) MINUTE WARM-UP SESSIONS. TEAMS WILL BE NOTIFIED OF THEIR WARM-UP ASSIGNMENTS.

OFFICIALS:

All certified officials wishing to volunteer to work this meet please contact the HACC Officials Chairman, Jim Thompson, 703-435-3124, jimthompson5802@aol.com prior to October 6th.  Please include your club affiliation, certifications held, and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time

TIMERS:

PARTICIPATING CLUBS ARE REQUIRED TO PROVIDE TIMERS IN PROPORTION TO THEIR ENTRIES. THE NUMBER OF TIMERS BEING COMMITTED MUST BE INCLUDED ON THE CLUB MASTER ENTRY. THE NUMBER OF TIMERS REQUIRED WILL BE ADJUSTED WHEN WITH CLUB PROVIDING OTHER OFFICIALS. ACCEPTANCE OF THE CLUB ENTRY IS BASED UPON COMPLIANCE WITH THE ABOVE. HOST CLUBS ARE REQUIRED TO PROVIDE ONE TIMER PER LANE.

SUPERVISION:

COACHES ARE RESPONSIBLE FOR THE CONDUCT OF THEIR SWIMMERS AND FOR CLEANSING UP THEIR TEAM AREA.

TEAM AREA:

TEAMS WILL BE HOUSED OUTSIDE THE POOL AREA BECAUSE OF LIMITED DECK SPACE. THE AREAS THEY WILL STAY ARE AIR-CONDITIONED; THEREFORE, APPROPRIATE CLOTHING SHOULD BE WORN TO MAINTAIN BODY WARMTH.

WARNING:

ANY CLUB THAT ENTERS AN UNREGISTERED ATHLETE, FALSIFIES IN ANY WAY, OR PERMITS AN UNREGISTERED COACH TO REPRESENT THEM, WILL BE FINED THE SUM OF $100.00 AND NO FURTHER ENTRIES WILL BE ACCEPTED FROM THAT CLUB UNTIL THE SAID FINE HAS BEEN PAID.

ADMISSION:

THERE IS NO ADMISSION CHARGE. PROGRAMS FOR EACH SESSION WILL BE AVAILABLE FOR $2.00 EACH. WORKING OFFICIALS AND COACHES RECEIVE A FREE PROGRAM.

AWARDS:

MEDALS FOR FIRST THROUGH EIGHTH PLACE WILL BE AWARDED IN INDIVIDUAL EVENTS. EXHIBITION RELAYS WILL RECEIVE MEDALS FOR FIRST THROUGH THIRD.

PLAQUES FOR FIRST PLACE AND MEDALS FOR SECOND AND THIRD  WILL BE AWARDED FOR EACH SEX AND EACH AGE GROUP FOR THE FOLLOWING TWO CATEGORIES:

THE HARVEST MOON FULL MOON AWARD
THE CHAMPIONSHIP SCORED WILL BE BASED ON THE ACCUMULATED TIMES FOR THE FOLLOWING SIX EVENTS: 200 INDIVIDUAL MEDLEY, 200 FREESTYLE, 100 FREE, 100 BACK, 100 BREAST, AND THE 100 BUTTERFLY. THE SWIMMER MUST LEGALLY SWIM ALL SIX OF THE ABOVE EVENTS TO BE ELIGIBLE.

THE HARVEST MOON HALF MOON AWARD
THE CHAMPIONSHIP SCORED WILL BE BASED ON THE ACCUMULATED TIMES FOR THE FOLLOWING SIX EVENTS: 100 INDIVIDUAL MEDLEY, 100 FREESTYLE, 50 FREE, 50 BACK, 50 BREAST, AND THE 50 BUTTERFLY. THE SWIMMER MUST LEGALLY SWIM ALL SIX OF THE ABOVE EVENTS TO BE ELIGIBLE.

FEES:

FEES FOR INDIVIDUAL EVENTS ARE $5.00. EACH CLUB IS REQUESTED TO REMIT ONE CHECK TO COVER THE ENTRY FEES FOR THE ENTIRE TEAM. PLEASE DO NOT SEND CASH. TELEPHONE ENTRIES WILL NOT BE ACCEPTED. LATE (DECK) ENTRIES ARE $10.00 PER INDIVIDUAL EVENT AND MUST BE SUBMITTED NO LATER THAN 30 MINUTES PRIOR TO THE FIRST EVENT OF EACH SESSION; AND WILL ONLY BE ACCEPTED IF THE ENTRY LIMIT HAS NOT BEEN REACHED.

MEET ENTRY PROCEDURES:

General Instructions:

  • Entries may be submitted (1) manually, (2) by sending a disk to the meet director or (3) via e-mail. Follow the instructions under the appropriate heading below. The immediately following rules apply regardless of method chosen.
    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.
    • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download 09-02-events.zip, (now posted) -- Events 101-108 Mystery Medley Relay Events -- not included unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

The file may also be requested directly from the Meet Director, Kerstin Severin.

Manual Entries:

  • Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.

Disk Entries:

  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.

E-mail Entries:

  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to Kerstin Severin kerstin.severin@herndon-va.gov, in the subject heading type, "2008 Harvest Moon - ****" with the club's initials substituted in place of the asterisks.
  • Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

DEADLINE:

THE MEET MANAGER MUST RECEIVE ALL ENTRIES FOR THIS MEET NO LATER THAN

5:00 P.M., TUESDAY SEPTEMBER 30, 2008.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

CHECKS:

CHECKS SHOULD BE MADE PAYABLE TO: TOWN OF HERNDON

SEND ENTRIES TO:

KERSTIN SEVERIN

(Fed Ex,UPS, etc)
HERNDON COMMUNITY CENTER
(Fed Ex,UPS, etc) 814 FERNDALE AVENUE
HERNDON, VA 20170

(USPS only) P.O.Box 427
Herndon, VA 20172-0427

kerstin.severin@herndon-va.gov

REMINDER:

Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.

 

SATURDAY PROGRAM OCTOBER 11, 2008
9,10 GIRLS & 11,12 BOYS      WARM-UP: 6:30 - 7:50 AM      EVENTS: 8:00AM
9,10 BOYS & 11,12 GIRLS      WARM-UP:12:00 - 1:20 PM       EVENTS: 1:30 PM

GIRLS EVENT #

EVENT

BOYS EVENT #

1

9 YR. 200 YD. FREESTYLE

2

3

10 YR. 200 YD. FREESTYLE

4

5

11 YR. 200 YD. FREESTYLE

6

7

12 YR. 200 YD. FREESTYLE

8

9

9 YR. 100 YD. INDIVIDUAL MEDLEY

10

11

10 YR. 100 YD. INDIVIDUAL MEDLEY

12

13

11 YR. 100 YD. INDIVIDUAL MEDLEY

14

15

12 YR. 100 YD. INDIVIDUAL MEDLEY

16

17

9 YR. 100 YD. BACKSTROKE

18

19

10 YR. 100 YD. BACKSTROKE

20

21

11 YR. 100 YD. BACKSTROKE

22

23

12 YR. 100 YD. BACKSTROKE

24

25

9 YR. 50 YD. BUTTERFLY

26

27

10 YR. 50 YD. BUTTERFLY

28

29

11 YR. 50 YD. BUTTERFLY

30

31

12 YR. 50 YD. BUTTERFLY

32

33

9 YR. 100 YD. BREASTSTROKE

34

35

10 YR. 100 YD. BREASTSTROKE

36

37

11 YR. 100 YD. BREASTSTROKE

38

39

12 YR.100 YD. BREASTSTROKE

40

41

9 YR. 50 YD. FREESTYLE

42

43

10 YR. 50 YD. FREESTYLE

44

45

11 YR. 50 YD. FREESTYLE

46

47

12 YR. 50 YD. FREESTYLE

48

101

9-10 yr   200 YD MYSTERY MEDLEY RELAY

102

103

11-12 yr 200 YD MYSTERY MEDLEY RELAY

104

 

SUNDAY PROGRAM OCTOBER 12, 2008
9,10 GIRLS & 11,12 BOYS      WARM-UP: 6:30 - 7:50 AM      EVENTS: 8:00 AM
9,10 BOYS & 11,12 GIRLS      WARM-UP:12:00 - 1:20 PM       EVENTS: 1:30 PM

 

GIRLS EVENT #

EVENT

BOYS EVENT #

49

9 YR. 200 YD. INDIVIDUAL MEDLEY

50

51

10 YR. 200 YD. INDIVIDUAL MEDLEY

53

53

11 YR. 200 YD. INDIVIDUAL MEDLEY

54

55

12 YR. 200 YD. INDIVIDUAL MEDLEY

56

57

9 YR. 100 YD. FREESTYLE

58

59

10 YR. 100 YD. FREESTYLE

60

61

11 YR. 100 YD. FREESTYLE

62

63

12 YR. 100 YD. FREESTYLE

64

65

9 YR. 50 YD. BREASTSTROKE

66

67

10 YR. 50 YD. BREASTSTROKE

68

69

11 YR. 50 YD. BREASTSTROKE

70

71

12 YR. 50 YD. BREASTSTROKE

72

73

9 YR. 100 YD. BUTTERFLY

74

75

10 YR. 100 YD. BUTTERFLY

76

77

11 YR. 100 YD. BUTTERFLY

78

79

12 YR. 100 YD. BUTTERFLY

80

81

9 YR. 50 YD. BACKSTROKE

82

83

10 YR. 50 YD. BACKSTROKE

84

85

11 YR. 50 YD. BACKSTROKE

86

87

12 YR. 50 YD. BACKSTROKE

88

105

9-10 yr 200 YD RANDOM  MEDLEY RELAY

106

107

11-12 yr 200 YD RANDOM MEDLEY RELAY

108