Swim & Rock 2008

November 21 - 23, 2008

Sponsored by SDS

Sanctioned by USA Swimming through Potomac Valley Swimming

Sanction #PVI- 09-16

 

 

Meet Location:       

Oak Marr Recreation Center, 3134 Jermantown Road Oakton, VA 22124

 

 

Facility:        

Oak Marr is a 50-meter pool with 21 lanes of short course pool.  We will be running two (2) courses for the meet, one 8-lane course and one 7-lane course.

11 and over preliminaries sessions and the 10 and under sessions will be swum in two courses, finals sessions will be swum in one course. Lanes will be available for continuous warm-up and warm down throughout the meet for the 11 and over swimmers.

Special Note:

·         Fairfax County Park Authority limits the number of swimmers and overall number of persons in their aquatic facilities for safety reasons.  EACH SESSION WILL BE LIMITED TO 600 SWIMMERS.  ENTIRES WILL BE ACCEPTED ON A FIRST COME FIRST SERVE BASIS.  The Meet Manager will endeavor to inform invited teams promptly when the meet has been fully subscribed.

·         NO DECK ENTRIES WILL BE ALLOWED.  NO EXCEPTIONS.

·         Spectators are not allowed on the pool deck and seating is limited.

·         NO FOOD or concessions available at meet.

·         Swim & Rock T-Shirts will be sold at the meet.

·         FREE PROGRAMS: Meet programs will be available to down load @ www.seadevils.org

·         November 19, 2008.

·         PROGRAMS: A limited number meet programs will be sold during the meet. Meet Programs available will include every event and session and will be sold for $15.00. 

·         FINALS PROGRAMS: Will be available at the meet at no cost.

 

 

Meet Manager:                                                         

Kim Krogh at kim.krogh@us.army.mil

 

 

Officials:

All certified officials wishing to volunteer to work this meet please contact John McKenzie at janddmck@aol.com by Sunday November 8, 2008. Complete and e-mail the form found at http://www.seadevils.org/meets/announce/200809/swimrock/swimrockofficals.doc to receive a complimentary meet shirt at the meet.  Officials assigned to this meet should sign in at the Admin table at the start of the Warm-up. Certified officials, who have not been contacted, should volunteer their services to the Referee.

 

Timers:

Teams will be expected to provide timers in proportion to their entries in each session. Timer lane assignments will be sent to invited teams after entries are received.

 

All swimmers swimming the 500 Free MUST provide their own timers. 


 

 

Schedule:

11 and Older Prelims      Warm-up: 6:30-7:50 AM              Events:  8:00 AM

9-10 Timed Finals          Warm-up: 1:15-1:50 PM             Events:  2:00 PM

11 and Older Finals       Warm-up: 5:00-5:50 PM               Events:  6:00 PM

 

 

Warm Ups:

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed.  For 11 & Older Prelims and 9-10 Sessions, teams will be assigned lanes for warm-ups. Coaches are responsible for monitoring their swimmers during warm-ups and the meet.  For 11 & Older Finals, there will be open warm-ups with assigned sprint and pace lanes.  Note: The Meet Manager reserves the right to modify the warm-ups based on the number of entries.  Coaches will be notified by email in such an occurrence.

 

 

Eligibility:

Open to all USA Swimming registered swimmers from the invited teams listed below.

Athletes shall compete at the age attained on the first day of the meet.

PV Teams – AAC, BWST, HACC, MAKO, SNOW, SDS, YORK

VA Teams – QDD, RAYS

MD Teams - RAID

Invitations will be sent via email by the Meet Manager.

 

Individual Events:

Contestants may enter a maximum of seven (7) individual events and may not participate in more than three (3) individual events per day.  For the 11 & Over Sessions contestants may not swim in more than 2 events on Saturday.

 

Relays:

Teams may enter two (2) relays per event.  Due to the limited space, relays are only swum in the 9-10 sessions.

 

 

Warning:

Any club or individual that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered swimmer to represent them, will be fined by PVS the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

 

 

Inclusion Policy for Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

 

 

Entries/Fees:

Email entries are preferred. See email address below.  Include the entry file from Team Manager, as well as a report by Swimmer and a report by Event.

Teams entering by mail, please send two computer disks (Hy-Tek). 

Include one meet entry report by swimmer and one report by event.

Fees for individual events are $6.00; relay events are $10.00. 

Each club is requested to remit one check to cover the entry fees for the entire team.

 

 

Optional:

Before preparing your entries, events for this meet can be downloaded and then imported into

Team Manager (download zipfile), unzip it and then go to team manager/file/import/meet events). 

To download as a file, you may need in Netscape to right click on the mouse and select “Save

Link As” and with Microsoft Explorer right click on the mouse and select “Save Target As”.

 

 

Entry Deadline:

·         All entries must be received no later than 5:00 PM, Monday, November 3rd.   Each session will be limited to 600 swimmers.  Entries will be accepted on a first come first serve basis.  The Meet Manager will endeavor to inform invited teams promptly when the meet has been fully subscribed.

 

Important:

The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers.  Check with your club for this information.

 

 

Submit Meet Entry Fee Payments to:

SDS – Swim and Rock 2008

P.O. Box 650070

Sterling, VA  20165

 

Email Meet Entries to:

Email: Rob_Green@cathedral.org

 

Meet Directors are requested to acknowledge receipt by return email within 24 hours.  Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by calling: (202) 537-6462.

 

 

 

Competition Rules:

Current USA Swimming rules shall govern the meet.

 

For 11-12 Age Group

A Final - Top eight (8) qualifiers from prelims swim in finals.

 

For 13-14 & 15-18 Age Group

·         A & B Finals - Top sixteen (16) qualifiers from prelims swim in finals session.  Order of Finals is B, A. 

 

Exceptions:

The 11-12,13-14 and 15-18 500 Free and 14 and Under and 15-18 400 IM will swim as follows:

All entrants in the 500 Free and the 400 IM will swim in Prelims in the appropriate session.  Top eight (8) qualifiers in each age group will advance to the A Finals. 

·         The 11-12 500 Free will swim as Timed Finals in the Friday Prelims Session.  

  • Scoring will be through Top 16 for the 500 Free and the 400 IM.
  • There will be a 10 Minute Break prior to the 9-10 500 Free on Sunday.

 

 

 

Dive-Over Starts:

The Meet Manager has determined that Dive-Over Starts will be used at all morning preliminary and afternoon timed final sessions.  Coaches are requested to review Guidance for Dive-Over Starts for Coaches.  Officials are requested to review Protocol for Dive-Over Starts.  

 

 

Withdrawing from Finals:

PVS scratch rules apply for swimmers scratching finals.  If a swimmer fails to properly scratch from a final event and does not appear for the final, he/she will be barred from further competition for the remainder of the meet, unless excused by the Referee.

 

 

PVS Positive Check-in Policy:

Athletes who have not been checked-in prior to the specified time will be scratched from the event.  Athletes who have been checked-in, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee.

 

 

Positive Check-in:

All events 200 and up will be positive check-in.  Positive check-in times may be adjusted.

 

Friday

  • Events # 9, 10, 11, 12 – 7:30AM
  • Events # 13, 14, 15, 16, 17, 18 – 8:15AM
  • Events # 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30 – 8:30AM
  • Events: 27, 28, 29 & 30 will swim fastest to slowest in Prelims session.

Saturday

  • Events # 33, 34, 33, 35, 36 – 7:30AM
  • Events # 43, 44, 45, 46, 47, 48 – 8:00AM
  • Events # 103, 104 – 1:15PM

Sunday

  • Events # 57, 58, 59, 60, 61, 62 – 7:30AM
  • Events # 75, 76, 77, 78 – 8:15AM
  • Events: 77 and 78 will swim fastest to slowest in Prelims session.
  • Events # 117, 118 – 1:15PM
  • Events # 127, 128 – 1:45PM

 

 

Awards:

All swimmers entered in an individual event will receive a swim cap.

 

Individual Events:

Medals 1st through 8th place and ribbons 9th through 16th place.

 

Relays (9-10 Sessions Only):

Ribbons 1st through 8th place for relays.

 

 

Scoring:

Individual: 20, 17, 16, 15, 14, 13, 12, 11, 9, 7, 6, 5, 4, 3, 2, 1

Relays: 40, 34, 32, 30, 28, 26, 24, 22, 18, 14, 12, 10, 8, 6, 4, 2

 

 

Friday 11-12, 13-14 & Seniors Session

Girls and Boys Prelims on separate courses, Finals on One course

Prelims Warm-up: 6:30 - 7:50 AM  Events: 8:00 AM

Finals Warm-up: 5:00-5:50 PM  Events: 6:00 PM

Girls Event #

Event

Boys Event #

1

11-12 50 Breast

2

3

13-14 100 Fly

4

5

15-18 100 Fly

6

7

11-12 100 Fly

8

9*

13-14 200 Breast

10*

11*

15-18 200 Breast

12*

13*

11-12 200 Breast

14*

15*

13-14 200 Free

16*

17*

15-18 200 Free

18*

19*

11-12 200 Free

20*

21*

13-14 200 IM

22*

23*

15-18 200 IM

24*

25

11-12 200 IM

26

27*%$

13-14 500 Free

28*%$

29*@$

11-12 500 Free

30*@$

* - Positive Check-In event, see Meet Announcement for closing time.

$ - Swimmers must provide their own timers during Prelims & Finals Sessions.

@ - Timed Finals swum fastest to slowest in Prelims Session.

% - Swum fastest to slowest in Prelims Session.  Top 8 finishers in Prelims swim Finals Session.

 

 

 

 

Saturday 11-12, 13-14 & Seniors Session

Girls and Boys Prelims on separate courses, Finals on One course

Prelims Warm-up: 6:30 - 7:50 AM  Events: 8:00 AM

Finals Warm-up: 5:00-5:50 PM  Events: 6:00 PM

Girls Event #

Event

Boys Event #

31

11-12 100 IM

32

33*%

14 & U 400 IM

34*%

35*%

15-18 400 IM

36*%

37

11-12 50 Free

38

39

13-14 50 Free

40

41

15-18 50 Free

42

43*

11-12 200 Fly

44*

45*

13-14 200 Fly

46*

47*

15-18 200 Fly

48*

49

11-12 100 Back

50

51

13-14 100 Back

52

53

15-18 100 Back

54

% - Top 8 finishers from Prelims will swim in the Finals Session.

* - Positive Check-In event, see Meet Announcement for closing time.

 

 

 

 

 

 

 

Saturday 9-10 Timed Finals Session

Girls and Boys on separate courses

Timed Finals Warm-up: 1:15 - 1:50 PM  Events: 2:00 PM

Girls Event #

Event

Boys Event #

101

9-10 200 Medley Relay

102

103*

9-10 200 Free

104*

105

9-10 100 Breast

106

107

9-10 50 Back

108

109

9-10 100 Fly

110

111

9-10 50 Free

112

113

9-10 100 IM

114

* - Positive Check-In event, see Meet Announcement for closing time.

 

 

Sunday 11-12, 13-14 & Seniors Session

Girls and Boys Prelims on separate courses, Finals on One course

Prelims Warm-up: 6:30 - 7:50 AM  Events: 8:00 AM

Finals Warm-up: 5:00-5:50 PM  Events: 6:00 PM

Girls Event #

Event

Boys Event #

55

11-12 50 Fly

56

57*

11-12 200 Back

58*

59*

15-18 200 Back

60*

61*

13-14 200 Back

62*

63

11-12 100 Free

64

65

15-18 100 Free

66

67

13-14 100 Free

68

69

11-12 100 Breast

70

71

15-18 100 Breast

72

73

13-14 100 Breast

74

75

11-12 50 Back

76

77*%$

15-18 500 Free

78*%$

* - Positive Check-In event, see Meet Announcement for closing time.

$ - Swimmers must provide their own timers during Prelims and Finals Sessions.

% - Swum fastest to slowest in Prelims Session.  Top 8 finishers in Prelims swim Finals Session.

 

 

Sunday 9-10 Timed Finals Session

Girls and Boys on separate courses

Timed Finals Warm-up: 1:15 - 1:50 PM  Events: 2:00 PM

Girls Event #

Event

Boys Event #

115

9-10 200 Free Relay

116

117*

9-10 200 IM

118*

119

9-10 50 Breast

120

121

9-10 100 Free

122

123

9-10 50 Fly

124

125

9-10 100 Back

126

10 MINUTE BREAK

10 MINUTE BREAK

10 MINUTE BREAK

127*@$

9-10 500 Free

128*@$

* - Positive Check-In event, see Meet Announcement for closing time.

@ - Timed Finals swum fastest to slowest.

$ - Swimmers must provide their own timers during Timed Finals.