SPORT FAIR
WINTER CLASSIC INVITATIONAL

December 11-14, 2008

Sponsored by Potomac Marlins Swim Team

Sanctioned by USA Swimming through Potomac Valley Swimming
Sanction # PVI 09-22

Meet Director Bill Marlin
3212 Allness Lane
Herndon, VA 20171
571-334-0987
Location George Mason University
4400 University Blvd
Fairfax, VA
703-993-3939
Meet Hotels Comfort Inn University Center
(2.0 mile from the pool)
11180 Main St. , Fairfax, VA, US, 22030
Phone: (703) 591-5900 - Fax: (703) 591-3507

Courtyard By Marriott (2.0 miles from the pool)
11220 Lee Jackson Hwy Fairfax, VA
(703) 273-6161

Residence Inn (4.3 miles from the pool)
12815 Fair Lakes Pkwy Fairfax, VA
(703) 266-4900

Fairview Park Marriott (8 miles from pool)
3111 Fairview Park Drive, Falls Church, VA
(703) 849-8692

Embassy Suites Dulles Airport
13341 Woodland Park Road
Herndon, VA 20171
(703) 464-0200
Schedule Thursday warm-ups: 4:00 p.m. - 4:50 p.m. Meet at 5:00 p.m.
13 & Over warm-ups for Friday, Saturday & Sunday: 7:30 a.m. to 8:30 a.m. Events 8:40 a.m.
12 & Under Warm-ups for Friday, Saturday & Sunday: Will start no earlier than 12:15 p.m. Events 1 hr. after start of warm-up

Two courses will be used each day for all prelim sessions. Boys in one course and girls in the other course.
13 & Overs in the morning, 12 and Unders in the afternoon.

Finals Warm-up: 4:30 to 5:30 PM Events 5:40 PM
Awards All 14 & under events will receive medals for 1st through 8th place for individual events and 1st through 3rd place for relay events.

High point awards will be presented to first and second place boys and girls in each age group and the open category.

Award will also be given to the first place Team.
Eligibility Open to all invited registered Potomac Valley athletes and invited USA Swimming athletes.
Rules Current USA Swimming rules shall govern the meet.

There are no Qualifying Time Standards for this meet, BUT...All teams are limited to 80 swimmers max. regardless of age or sex.
Teams are encouraged to bring their top 10 male and female swimmers in each age group.

A contestant may participate in only his or her own age group events or in open events which are open to all ages.
Contestants may enter as many events as they wish but must scratch down to a maximum of seven (7) individual events by Friday morning with no more than three (3) individual events per day. Swimmers shall compete at the age attained on the first day of the meet.

All Distance event entries must also submit proof of time for events 500 yards and longer.
Check the box for "proof of time" in Hy-Tek meet entry report

Entries in longer distance events may need to be limited due to time constraints. If necessary, it will be done based on the verifiable proof of entry time.

Meet Manager reserves the right to Positive Check-In all 200 yard events in the interest of manageable time lines.

Meet Manager also reserves the right to adjust warm-up times for the 12 & Under sessions after entries have come in.

Dive-over starts will be used at this meet. Coaches are requested to review Guidance for Dive-Over Starts for Coaches.
Officials are requested to review Protocol for Dive-Over Starts.

No on-deck USA Swimming registrations will be permitted.

Individual Events

All 10 & under events are trials and finals and will will have one (1) heat in the finals sessions, except the 500 freestyle which will be timed finals.

All 11-12 individual events will have a "B" final and an "A" final heat, except the 400 IM and the 500 free which will be timed finals. The "A" final will be swum first.

All 13-14 and Open individual events will have a "B" final and an "A" final heat, except the 1000 free. The "A" final will be swum first.

The 1000 and 500 freestyle and 400 IM require positive check-in.

13-14 and Open 1000 freestyle will be swum combined, age groups will be scored separately.

The 13 & Over 1000 freestyle, 11-12 500 freestyle and 400 IM and 10 & U 500 freestyle will be swum fastest to slowest.

Relay Events All Relays are timed finals. All Relays will be swum fastest to slowest.
All 200 yard relays will be pre-seeded. A team may enter only two (2) relays per relay event.

Only relays entered with proof of time will be eligible for the finals session. Coaches are encouraged to swim their fastest relays at the Finals session.

Only the fastest heat of the 13-14 and Open 800 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Friday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 medley relays will be swum during the finals session. All other heats will be swum at the conclusion of Saturday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Sunday's preliminary session.
Inclusion Policy for Swimmers with a Disability PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete's coach) is also responsible for notifying the session referee of any disability prior to the competition. Swimmers with a disability may be included in addition to your 80 swimmer limit.
Time Trials There will be no time trials conducted at this meet.
PVS Check-in Policy For those events requiring positive check-in, athletes (or coaches for relay events) shall designate their intention to swim the event on the forms provided at the scratch table. Athletes who have not checked-in prior to the specified time will be scratched from the event. Athletes who have checked-in, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee.
PVS Scratch Policy If you do not wish to swim in the Final, you may "Scratch" from the event by following the proper procedure:

· You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers for "A" finals or "B" finals, if scheduled.

· You may declare an intent to "scratch." You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers, marking the appropriate space for "intent." You must rescind or "pull" this intent on the PVS Finals Scratch Slip within 30 minutes after the conclusion of your last preliminary event of the day or you will be automatically scratched.

If an athlete fails to properly scratch from an event and does not appear for the Final event, they "shall be barred from further competition for the remainder of the meet".
Scoring Individual: 20 17 16 15 14 13 12 11 9 7 6 5 4 3 2 1
Relays: 40 34 32 30 28 26 24 22 18 14 12 10 8 6 4 2
Warm-Up The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments.
Supervision Coaches are responsible for the conduct of their Swimmers and Families and for cleaning up their team areas. Only athletes, USA Swimming certified coaches, and deck officials are permitted on the pool deck. Working Coaches & deck officials are required to display their 2008 or 2009 USA Swimming card Parents not working the meet as a deck official, volunteer lane timer, or other meet position are not permitted on deck.
Admission There is no admission charge.
Programs The entire meet program will be available for $10.00. Finals programs each night will be free with finals coupon from meet program. Finals programs will be available for $2.00 for those with out their finals program coupon.
Officials All certified officials wishing to volunteer to work this meet please contact the Potomac Marlins Officials Chairman, Brian Johnson at: brian.johnson154@verizon.net prior to December 4th, 2008. Please include your club affiliation, certifications held, and sessions you wish to work. Officials assigned to this meet should sign in at the computer table at the start of warm-up. Certified officials who have not been contacted should volunteer their services to the Referee.
Seating Due to the limited pool deck space, Officials, USA Swimming Registered Coaches and Swimmers only will be permitted on the pool deck. Personal Chairs will NOT be permitted on the deck on the score board side of the pool. Swimmers will not be permitted to bring chairs on deck.
Food There is NO FOOD allowed on deck. Liquids only. This is a GMU facility rule.
Warning Any club or individual that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered swimmer to represent them, will be fined by PVS the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.
Entries Entries may be sent via e-mail.

1. Entries must arrive by the due date and time.

2. Include with your commlink file one (1) report by name and one (1) by event. Create these reports in Team Manager and save as Word for Windows files. You must also check the box for "proof of time"

3. In the body of your e-mail provide entry numbers (girls, boys, totals). Include contact information (e-mail, phone, officials contact).

4. Send e-mail to coach_bill@verizon.net

5. Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Entries may be sent via mail/express mail/ etc.

Computer disk entries (Hy-tek) are encouraged. Disk entries require one (1) meet entry report by name and one (1) by event from Team Manager. Entries may also be submitted on a PVS Master Entry Sheet. All entries must included a completed "Entry Cover Sheet."

Events file for use in Team Manager is available. (hyv.file) It is NOW provided as 09-22-events.zip

Coaches will be provided with National Relay Slips at the meet.

No late/deck entries are permitted for this meet.

The meet director will not accept phone or fax entries.

If using a mail service (Fed Ex, UPS, etc.) sign the waiver allowing the service to leave your entries without requiring a signature.

Entries that are incomplete, submitted on incorrect forms, or lacking the phone number of a responsible club official will not be accepted.
Fees Fees for individual events are $7.00, relays are $14.00.

There is a $2.00 sur-charge per athlete to cover additional GMU service fees

Each participating Club is requested to remit one check to cover the entry fee for the entire team. Do not send cash. Make checks payable to POTOMAC MARLINS. Entry fees are due with entries.
Entry Deadline The entry dead line is 5:00 p.m., Tuesday, November 25, 2008.
Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.
Send Entries To Bill Marlin
3212 Allness Lane
Herndon, VA 20171

E-Mail entries will be accepted. Send electronic entries including meet entry reports to:
coach_bill@verizon.net
Entry fee check must be sent ASAP


Thursday, December 11th, 2008 @ George Mason University
Warm-up 4:00 - 4:50 p.m. Events at 5:00 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER

1
13 & Over 1000 free
2
3 11-12 500 free 4
5 10 & Under 500 free 6

Note:
Friday, December 12th, 2008 @ George Mason University
Warm-up 7:30 - 8:30 a.m. Events at 8:40 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
7 13-14 200 Free 8
9 Open 200 Free 10
15 13-14 50 Breast 16
17 Open 50 Breast 18
23 13-14 100 Fly 24
25 Open 100 Fly 26
29 13-14 200 Back 30
31 Open 200 Back 32
37 13-14 400 IM 38
39 Open 400 IM 40
45 13-14 800 Free Relay 46
47 Open 800 Free Relay 48

Note:
Friday, December 12th, 2008 @ George Mason University
Warm-up 12:15 - 1:05 p.m. Events at 1:15 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
11 11-12 200 Free 12
13 10 & U 200 Free 14
19 11-12 100 Breast 20
21 10 & U 100 Breast 22
27 11-12 200 Fly 28
33 11-12 50 Back 34
35 10 & U 50 Back 36
41 11-12 100 IM 42
43 10 & U 100 IM 44
49 11-12 400 Free Relay 50

Note:
Saturday, December 13th, 2008 @ George Mason University
Warm-up 7:30 - 8:30 a.m. Events at 8:40 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
53 13-14 50 Free 54
55 Open 50 Free 56
61 13-14 200 Fly 62
63 Open 200 Fly 64
69 13-14 100 Breast 70
71 Open 100 Breast 72
75 13-14 50 Back 76
77 Open 50 Back 78
83 13-14 500 Free 84
85 Open 500 Free 86
87 13-14 400 Medley Relay 88
89 Open 400 Medley Relay 90

Note:
Saturday, December 13th, 2008 @ George Mason University
Warm-up 12:15 - 1:05 p.m. Events at 1:15 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
51 11-12 400 IM 52
57 10 & U 50 Free 58
59 11-12 50 Free 60
65 10 & U 50 Fly 66
67 11-12 50 Fly 68
73 11-12 200 Breast 74
79 10 & U 100 Back 80
81 11-12 100 Back 82
91 10 & U 200 Medley Relay 92
93 11-12 200 Medley Relay 94

Note:
Sunday, December 14th, 2008 @ George Mason University
Warm-up 7:30 - 8:30 a.m. Events at 8:40 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
99 13-14 200 IM 100
101 Open 200 IM 102
107 13-14 100 Free 108
109 Open 100 Free 110
115 13-14 200 Breast 116
117 Open 200 Breast 118
123 13-14 100 Back 124
125 Open 100 Back 126
129 13-14 50 Fly 130
131 Open 50 Fly 132
137 13-14 400 Free Relay 138
139 Open 400 Free Relay 140

Note:
Sunday, December 14th, 2008 @ George Mason University
Warm-up 12:15 -1:05 p.m. Events at 1:15 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
95 11-12 200 Free Relay 96
97 10 & U 200 Free Relay 98
103 11-12 200 IM 104
105 10 & U 200 IM 106
111 11-12 100 Free 112
113 10 & U 100 Free 114
119 11-12 50 Breast 120
121 10 & U 50 Breast 122
127 11-12 200 Back 128
133 11-12 100 Fly 134
135 10 & U 100 Fly 136
141 11-12 400 Medley Relay 142

Note: