Competition Committee Meeting

Draft minutes until approved at the May Competition Committee Meeting

January 7, 2009

Overlee Community Center

Attendance: Bill Marlin, PVS; Greg York, PVS; Jim Garner, PVS; Dan Jacobs, PVS; Manga Dalizu, PVS; John Ertter, Executive Director; Emily Felker, HACC; Eric Adams, SNOW; Mark Faherty, CUBU; Shelley Geskar, YORK; Virginia Ratcliff, PVS; CJ Fiala, PVS; Tim Kelly, CUBU; Aaron Dean, OCCS; Peter Karl, SDS; Paris Jacobs, MACH; Jorge Silva, TIBU; Nathan Meadows, TIBU; Steve Menard, AAC; Norm Wright, FISH: Mark Murray, FBST; Mike Kraeuter, BWST; Denise Adams, ASA, Chris Huott, MSSC; Pete Morgan, CUBU; Brian Pawlowicz, Terri Marlin, PVS

Call to Order: Bill called the meeting to order at 7:02 Pm

Approval of October 2008 CCM Minutes; a motion was made to accept the October 2008 Competition Committee Meeting Minutes as submitted. Motion was second and approved.

PVS Board Action Items:

Qualifying Times for B/BB Meet

Dan: The format of the meet has changed to include 15 & over swimmers, NST time standards have been dropped and the NFT time standards are the PVS 14 & Under Junior Olympic cuts for all 14 & under event and the PVS Junior Championship cut will be the 15 & over cuts. Due to these changes it is proposed that the name of the meet change to “PVS 18 & under Age Group Championships”. The meet will run in two sessions on Saturday and Sunday 13 & over swimmers in the morning, 12 & under swimmers in the afternoon. Friday night session will be the 12 & U 200 yd Free and the 13 & O 500 yd Free.
Dan made a motion to approve all of the format changes and the name change for the B/BB Champ meet: Motion was second and approved

Naming conventions for Club Meets: John Ertter: There are thoughts that the use of the words “Championship” and “National” are used to freely within PVS when naming club meets.

Discussion Items

This causes some confusion within the public community, including; reporters, aquatic facilities, some PVS families/parents, the general public
Only Potomac Valley Swimming is allowed to included “PVS” in meet titles.
Dilutes the meaning of the “true” Championship Meets
There are different levels of season culminating, championship meets, any of these meets should be able to use the name “Championship.”
Possibly add the Club Name at the beginning of each Meet Name
Make the title of all Meet Announcements the same
Create templates for meet announcement, so all MA look the same and all information is in the same order, therefore can be easily referenced.
Set guidelines at to what type of meets can be called “Championship”
If there are any additional ideas or thoughts, contact John Ertter.

Athlete of the Year proposal: Athlete Rep, Virginia Ratcliff

Proposal: PVS begin to use single age groups for determining the PVS Athlete’s of the Year, similar to USA Swimming. A motion is made to change the age bracket criteria from multi age group to single age group. Motion is second and approved.
Athletes will only be able to apply to a one age group; however the Open category can be a second age group applied for.
Single ages from 9-18 will be used and the competition year will still be September through August.

PVS AG Coach of the Year Award Applications: due May 30, 2009 to Bill Marlin

Club Meet Bids for:

LC Meets; May 1, 2009-August 31, 2009

New SNOW: SC/LC Spring Classic, May 1-3
MSSC: Early Bird LC, May 2-3
FISH: Derby, May 16-17
PM: VA State Champs, May 23-25
RMSC: Maryland States Champs, May 29-31
New SNOW: LC Invite, June 6-7

An invite for only 5-6 teams

FISH: LC Meet, June 13-14
Bill makes a motion to lift the previous restrictions of limiting the number of PVS entries into the June FISH LC meet, except for the 800 and not issue any restrictions on new SNOW meet for one year to see how the numbers play out. Motion is second and approved
Motion that we close the LC bid, second, approved
Proposal to accept all LC meets as stated above; so moved, motion passes

SC Meets; September 1, 2009-Decmeber 31, 2009 (first call)

MSSC: All Freestyle Meet, Oct 3-4

Swimposium scheduled for the 3-4 of Oct; therefore this date may have to change. Meet host is looking into changing schedule

HACC: Harvest Moon, Oct 10-11; Herndon Community Center
AAC: Fall Gator Mini, Oct 31-Nov 1; Wakefield HS (will possibly move up to 24-25-approved if necessary)
FAST: Fast Qualifier, Nov 21-22; Fairland
SDS: Swim & Rock 20-22; Oak Marr
CUBU: Pilgrim Pentathlon, Nov 22; Claude Moore
MSSC: Christmas Champs, Dec 4-6; Fairland
MACH: Turkey Claus Showdown, Dec 4-6; Takoma
CUBU: Tom Dolan Invite, Dec 10-13; TBD
PM: Winter Classic, Dec 10-13; GMU
Proposal to accept all meets from Sept-Dec 09 as mentioned above. Motion is so moved and accepted.
There will be one more chance to add meets to this time frame at the May 09 CCM

SC Meet; January 1, 2010-April 30, 2010 (first call)

AAC: Senior Circuit, Jan 2-3; Audrey Moore
SDS: Polar Bear Mini, Jan 16-17; South Run
CUBU; Snowball mini, Jan 17; AU
FISH: Qualifier, Feb 6-7;
AAC; Winter Gator, Feb 13-14; Wakefield HS unless construction of the Washington-Lee HS pool is completed
MACH; MACH-YORK Qualifier Feb 27-28; Oak Marr
Motion is made to accept all meets for Jan 10-April 10 time period as stated above; so moved, approved

Clubs to bid to host 2009 LC Meets: It has been asked that any Club wishing to host a PVS Meet for the 09 long course season or the 09-10 short course season, submit bids to Bill Marlin or Terri Marlin no later that Saturday January 31, 2009. Final decisions will be made and announced after the February Board Meeting.

2009 LC Zone Team Head/Assistant Head Coach Elections:

Head Coach: Mike Kr -BWST
Assistant Head Coach: Steve Menard - AAC

2009 SC Zone Team Assistant Coaches Elections:

Emily Felker, HACC; Nate Meadows, TIBU; Yuri, CUBU; Denise Adams, ASA; Bruce Anderson, HACC; Bob Brofft, PM

PVS Level 1 Camp: 4/25/09 at Fairland: Terri is planning a USA Swimming “Catch the Spirit Camp” – Level 1 for 10 & Under Novice swimmers. An application for coaches and swimmers will be produced.

Qualifying times for all SC meets are now posted to PVS website; the 18 & U AG Champ cuts are in the meet announcement. They will be put on the website shortly.

Coaches Reps

Manga: warm up reminders: remind the kids to enter the pool feet first;

WU procedures do not tend to be consistent; it seems to depend on who the officials are.
Meet manager should make the decision as to the format of warm-up; then the meet referee should follow that protocol.

Dan: 8 and Under swimmers who are JO caliber; see report submitted

The general thought is to allow 8 & under to enter Open meets; because events like 100 fly, 200 IM, 200 Free, etc. are not offered at mini meets and the JO events are all 10 & under, however there are very few opportunities for 8 & U swimmers to swim these events.

Allow 8 & u participate only in events not offered at Mini Meets
8 & unders have to have achieved specific time standards (B or BB, A times)
Concern; some parents would really push to have their youngsters swim these events when they are not ready and when this may be against an overall team philosophy. This might pin one team vs another.
Emily: likes using the B/BB standards
Coaches would really have to be proactive and responsible about this, then it is more likely to go forward/continue
The swimmers should have to achieve a certain standard, similar to the distance meets

Task force has been set up with Dan Jacobs, Manga Dalizu, Emily Felker and Mark Faherty; they will come back in May with a recommendation to the committee.

BoD reports

John Ertter: Annual audit is complete and we have been given a clean bill of health. 2008 Summer Zones was well managed and profitable. SC Zones hotels are booked (40 rooms—$109/night, about 110 kids, 3 buses) will be checking on the price of the trip, it is anticipated that the price the swimmers are required to pay will remain close to the same.
John Ertter: Equipment issues: see report submitted

This was an information session. Minimal discussion was permitted, idea is still in the planning phase.

Old Business

USAS new suit rule-reminder: Coaches please remind you swimmers and their parents that the new rule regarding the length of the suit for all 12 & Under athletes participating in Age Group swimming will take effect on May 15, 2009

New Business

USA Swimming National Select Camp Roster: Sean Fletcher-MAKO
USA Swimming Jr. Team: Matt Benecki (800 free), Brady Fox (100 back), Kaitlin Pawlowicz (200 fly)
Breaststroke Rule Interpretation; see handout
Assisting a Coach; see handout
Swimposium: if you have any ideas for the coaching track contact Paris Jacobs as soon as possible

Some possible topics: meet managers seminar, ASCA, swimming in college, understanding NCAA rules track, college swimming

Spring 09 Meeting: May 13, 2009, site tba

Adjourn, motion, approved