Minutes approved at BoD meeting on November 10, 2008
Potomac
Valley Swimming
Board of Director’s Meeting
Overlee
6030 Lee Highway, Arlington, VA
October 6, 2008
- Dinner – 6:30
- Call to order – 7:00 pm
(Greg) called to order at 7:01 by Greg
- Attendence:
Greg York, John Ertter, Art Davis, Bill Marlin, Riley Eaton, Bill
Stephens, Dan Jacobs, Manga Dalizu, Boots Hall, Jim Thompson, Virginia
Ratcliff, Karl Hellmann, Jim Garner, Corey Wallace, Linda Klopfenstein,
Brian Pawlowicz, Tim Kelly and Terri Marlin
- Items requiring Board
Action
- Approval of Sept. 3,
2008 meeting minutes: Greg made
a motion to approve the September Minutes, it was second and approved
- CCM Proposals:
- Schedule for 09-10 PVS
meets; see CCM report
- Additions to 08-09
schedule: Mako: winter and
spring invite, RMSC gender blender
- Additional 4/09-8/09:
FISH meets: 2 date (May and
June)
- A motion was made to
approve all above meets, it was second, and approved; pending pool
contracts
- Club meets for fall 09: these
meets will be voted on after the January CCM
- Travel Assistance for
Trials, Junior LC, US Open
- Trials: funds to 20, denied 3 ($16,000 -- $800/swimmer)
- Open: total recommended is 9, (7 approved previously) 2 appeals, Linda
recommends approving both additional requests;
- Bill made a motion to
approve the Travel Assistance for Trials and the Open, it was seconded
and approved
- Juniors LC: 21 requests (2 appeals)
- A motion was made to accept
the 19 requests and deny 2; it was seconded and approved.
- Linda will start tracking
the “double dipping rule”.
- A motion was made to
give Linda permission to double check this rule and make necessary
adjustments it was second and approved.
- Proposal to approve new
PVS Club – Streamline Swim Club
- Streamline Swim Club
and Team: Chris Park-coach,
facilities: Reston Y, Cub Run and JCC.
- Art made a motion to
approve the new team; second; approved (1 abstained)
- Resolution of Club
fines for 06-07 fiscal year
- A motion was made to allow
one team more time to settle their account it was seconded and approved
- Art makes motion to un-attach
all swimmers from a team who has not yet responded in any way about
their fine, for the Oct Open, it was seconded and approved; this will
stay in affect until Art is satisfied the team is making an effort to
reconcile their account.
- Officials tracked in
SWIMS
- Proposal for PVS
Capital Funding
- See report
- Greg recommends that Bill
continues to look into this, but for now PVS is still only in the
thought process.
- Old Business
- Introduce: Cory
Wallace as the new Outreach Coordinator
- Management of PVS
equipment
- Karl is working on plans
for equipment storage and preparing for the transition of equipment
manager.
- Lee District:
platforms: There are several potential solutions to the platform issue.
Karl is working on this along with Don Smith.
- John E and Karl are
planning on “diving into” the equipment to see what is needed, what is
still good, what needs to be updated
- Not
sure if the Colorado 6’s have been upgraded, Don has the phone number
to get assistance. Tim has on Colorado 6 and will be checking the
upgrade.
- New Business
- Linda, as a representative
of NVSL asked about having a link between the NVSL and PVS websites that
work both ways.
- It is concluded that this
is a good idea and the webmaster will work on it, however he would like
someone to write the text: It was also suggested PVS contact all the
leagues to see if they want to be included as well.
- Reports
- Athlete Representatives (before Management of PVS equipment)
- Greg makes motions to
strike Cassidy as Jr. Athlete Rep; seconded; approved.
- Athlete Scholar Athlete:
many athletes are concerned that the requirements are different in each county;
Riley explained that the athlete’s transcripts are looked into closer so
they are more equal.
- Executive Director: see report
- Greg and Art will get
together to rewrite the Exec Director’s job description: this is/will be
an ongoing process as the position evolves.
- Administrative: see report
- 2 code of conduct
changes: Art would like to send these things to the PVS attorney (ask
Art about how to write this)
- R31: (Bill S: it now
says that an LSC can punish a club for unfavorable recruiting)
- R30: concerned that
this is well intention, but might not be a good idea; this may open a
can of worms.
- Thinks the attorney
may need to send something to the clubs so each clubs know exactly what
standards they may be held to
- Webmaster Report corrected
- Finance/Accounting
- See submitted report
- John E ask for a proposal:
to open a new CD at Sun Trust bank for $100,000 to replace a mature
$100000 CD at VA Commerce bank; it was so moved; second and approved
- Operations: See submitted report
- Senior Division
- At CCM he asked for volunteers
to form a committee to look at time standards and involvement from other
LSC; Several have volunteered and others are being asked to contribute
as well; they will be ready by the end of October
- Age Group Division: See submitted report
- Checked with Naval Academy for Zones 09; waiting for answer. Carrie Tupper still looking into UMD;
Fairland or PGS & LC we would need to be the second pool. Bill will
also check on GMU and Oak Marr
- Coaches Reps: See submitted report
- Continuing education:
interesting in revamping it; break it down to AG category; point system
- Greg would like it to be
rewritten and made more available on the website
- Officials: See submitted report
- Is there interest in the
Official’s Party again? Yes, after spring champs
- Strategic Planning: no report submitted
- Huge group at Convention:
everyone did a great job and was well represented at meeting; we are
moving into the for front of USA Swimming
- Next BoD Meeting, Monday
November 10: Overlee 6:30 dinner, 7:00 meeting
- Adjourn: Greg: 9:33 pm