Minutes approved at the Fall 2009 CCM

Potomac Valley Swimming

2009 Spring Competition Committee Meeting

May 13, 2009

Overlee Community Center

· Dinner

· Meeting was called to order at 7:30pm

· Approval of January CCM Minutes- APPROVED

· Reports:

o General Chair/ Exec. Director:

§ Greg spoke about the EZ meeting. 

· Mid-Atlantic will be hosting 2009 EZ LC Zones at Penn State. 400+ rooms have been secured by the Eastern Zone.

§  Greg requested that all clubs encourage an athlete to attend the PVS HOD meeting on May 20, 2009. 20% athlete representation must be had at the HOD meeting in order to avoid having to assign extra weight to the votes.

§ John E. reminded all the teams that there is a proposal, as part of the TY 2010 budget that the House will vote upon next week to subsidize teams who purchase meet equipment up to 40- 50%.  This amount would be paid back to the teams through splash fees.

o Sr. Chair:

§ 2009 PVS Junior Champs:  The restoration of this meet with regards to establishing its time standards was a difficult process. The standards were in line with where they wanted the meet to be.  About 600 athletes attended.  The time standards will be reviewed for Junior Champs, Senior Champ and the 18 & Under AG Champs, to allow for the best possible competition at all three meets.  Reilly feels this year was a good indicator of how good the competition will be next year.

§ The Eastern Zone Southern Sectionals were held in PVS this year.  Many LSC’s (teams) enjoy coming to the PVS area and the meet was very well received. Thank you to RMSC for doing a great job.

o AG Chair: No report submitted. Riley commented on the EZ meeting with notes from Bill. Bill was unable to attend due to knee surgery earlier in the day.

o Coaches Reps

§ Dan Jacobs and Manga Dalizu: See report submitted

· 8 & Unders- additional/ longer events for 8 & Unders. 

o  It was recommended that adding 8 & Unders into the open meets was not a reasonable solution given the size of the meets already.  It was agreed that we should look to add 1-3 more meets that are strategically placed in the competitive calendar to maximize the opportunities.  Manga presented a draft meet sheet of an idea to add a meet in February for 10 & Unders that would offer 100 & 200 events in all strokes, 400 IM and 500 Free.  Fairland Aquatic facility is available to run this meet.  It was questioned by coaches if there are enough advanced 8 & U swimmers to warrant this meet. 

o 40 NAG records this year in USA swimming the most ever in one year.

o 18 & Under Age Group Championship meet:  Thanks to FBST for a well run meet. This year the meet was very well received with over 6700 splashes, the most in PVS history. Coaches agreed that a meet at this level is needed and welcomed; however felt that it is important to review the inclusion of entries with “NT”. Any additional questions or comments about how to improve the meet for next year should be sent to Dan or Manga.

o Dan also reminded the coaches that his term is up as PVS Coaches Rep and we will have elections for a new Coaches rep in the summer. 

§ Athlete Reps: No report submitted

· Endorsement of 09-10 Club Meets: Sept 1 – Dec 31, 2009 (last call)

o Oct 3-4; MSSC – All Free Meet; Fairland (revisit since Swimposium is on the 3^rd) [After the meeting MSSC has agreed to alter their meet to a Sunday only format]

o Oct 9-11; SNOW – SNOW Pumpkin Invite; Claude Moore

o Oct 10-11; YORK – Halloween Mini Meet; Oak Marr

o Oct 11; PEAK – All Free Meet; PGS&LC

o Oct 16-18; RMSC – Kick Off Classic; MLK (they have offered to hold the meet Oct 9-11 so not to conflict with Oct Open if necessary)

o [Oct 24-25: MSSC – Senior Meet: requested made after the meeting and after resolving their All Free meet]

o [Oct 24-25; PEAK – Senior Circuit; meet was accidentally left of the schedule for voting purposes at the CCM, but the request was made before the deadline]

o Oct 31- Nov. 1- AAC Fall Gator Mini, Wakefield (or Washington Lee if construction is completed)

o Nov 7-8; RMSC – National Age Group Classic; GISC

o Nov 14-15; RMSC – November Invite; MLK

o Nov 15; YORK – Friendship Mini Meet; Providence

o Nov. 22- CUBU- Pilgrim Pentathlon, Claude Moore

o Dec. 3-6-  CUBU -Tom Dolan Meet (change from previous date that had been approved by the PVS Board), GMU

o Dec 5-6- YORK – Reindeer Mini Meet, Providence

o [Dec. 11-13- MSSC: Christmas Champs, Fairland – after the meeting they requested to move the meet from the 4-6]

o Dec. 11-13- MACH- Turkey Claus, Takoma (change from previous date that had been approved by the PVS Board)

MOTION to approve the proposed schedule as Competition’s recommendation to the Board was made, seconded and passed.

• Endorsement of 2010 Club Meets: Jan 1-March 31, 2009 (second chance)
• Jan 9-10; MAKO – Winter Invite; GMU
• Jan 10; RMSC – Frosty Pentathlon Mini Meet; GISC
• Jan 23-24; PM – Snowdude Mini Meet
• Feb 6-7: Feb. 13-14- CUBU Qualifier
• Feb 13-15; OCCS – President’s Day
• OCCS agreed to remove the distance event from this meet.
• Feb 13-14; PM – PM 14 & U Qualifier, Cub Run
• Feb 15; PM – President’s Day Bash (Invite), Cub Run
• Feb 20-21; RMSC – Gender Blender Mini
• Feb 21; YORK – Friendship Mini Meet; Providence
• Feb 28; RMSC – RMSC Qualifier
• March 13-14; RMSC – Mini Champs, Olney
• March 27-28; MAKO – Spring Invite, GMU
• March 26-28; MSSC- Spring Champs, Fairland
• April 16-18; YORK – Cherry Blossom (March Madness), Oak Marr
• April 24- FAST; Munchkin Mania

MOTION to approve the proposed schedule as Competition’s recommendation to the Board was made, seconded and motion passed.

• Schedule 2010 LC Meets- First Call: these meets are being placed on the calendar until the 2009 Fall CCM at which time they will be voted on. At this time no action is being taken on these meets.
• April 23-25- MACH- Machine LC Classic
• May 1-2- RMSC- Spring Classic
• May 1-2- MSSC- Early Bird
• May 7-9- SNOW-
• Tentative date for LC Sectionals is 2^nd week of August
• New meet being considered by the Eastern Zone at request of USAS; Zone 15 & Over meet the same weekend as Jr. Nationals
• Discussion was made regarding the structuring and need for the meet.  Many coaches felt that the schedule was already too pressed in our zone.  Currently, we are struggling finding pools that could house the zone meet.  Many did not understand the need for this meet.  Further information was requested as subsequent

• Election of 2009 LC Zone Assistant Coaches (ask for CCM approval to allow BoD to elect additional coaches if needed: MOTION made, seconded and passed.
• Zone Coaches elected by admission- Denise Adams, ASA; John Aldonas, PM; Scott Bryant, PM; Emily Felker, HACC

• New Business
• Distance Meet Proposal-
• Manga proposed to move the 1650 from Monday to Sunday to modify the meet so that a swimmer who enters both will have adequate rest.
• Motion is for any swimmer entered into both events will be slated as the first or second heat of the 1000, then seeded with their regular time in the 1650.
• Amendment: Motion to swim 1000 as above and seeded as third and forth heat of the 1650.  This guarantees and additional 35 to 40 minutes rest once the 1650’s have begun. The motion was second and passed to move the meet to a one day format to a Sunday.
• 18 & Under Champs Meet- MOTION

• Feb 19-21, 2010; 18 & Under Champs was discussed and a proposal was made by Chris H. to change the format of the meet to a February Open and allow 8 & under athletes who achieve a time standard be allowed to participate. The motion was second and was defeated by a vote of 1 yes and 7 no.
• Travel Assistance- MOTION: see proposal submitted by Sr. Chair Riley Eaton.
• Proposal 1-Include summer events as qualifying events for travel reimbursements for the USA Swimming events held in December.
• Proposal 2- Remove as a requirement the need to compete in a specific event to be eligible for reimbursement.
• Discussion- Question was raised as to when the “Long Course” season began for establishing a date.  An amendment to the motion was made to alter the dates to read April 1 as a start of the competition cycle for consideration. The motion was seconded and passed unanimously.
• Age Group Chair Proposal

• Bill’s proposal; Starting in 2010 increase the number of events allowed at both SC and LC Junior Olympics from 6 to 7.
• Motion was 2^nd and opened for discussion.  The motion was separated into two.
• Short Course- discussion of impact on the timeline was addressed and the rationales of needing the additional meet.  The motion was voted on and the motion failed.
• Long Course – discussion of impact on the timeline and that this meet has extra water time.  The motion was voted on and the motion failed.

Distance Meet in June-

• Brian Pawlowicz requested adding the 400 IM and 400 Free to the PVS June Distance meet this summer.  Many swimmers were not given the opportunity to swim these events early in the season due to a power failure during the Machine LC Classic.  A motion was made to accept Brian’s proposal, the motion was 2^nd and passed unanimously.

• PVS Board Items: These items will be sent to the Board of Directors for decisions.
• Add 4^th site for Jan Open
• Recommendation was made to add a 4^th site and move the venues to consist of 2 at Fairland, 1 MLK, 1 PGSL.  John E. indicated that he would take the recommendation to the BOD.
• Add Open Water competitions for LC Senior Champs starting in 2010

• Adjournment, seconded and approved.