AS APPROVED at the PVS Board Meeting -- June 14, 2006
Meeting Notes


6:30 PM -- WEDNESDAY APRIL 19, 2006
McLean Community Center
McLean, VA


ATTENDANCE: Board Members: Jim Garner, John Hirschmann, Don Riedlinger, Bill Stephens, Ron Whalen, Jim Van Erden, Greg York. Non-voting Board members: Janet Auger, John Ertter, Boots Hall, Linda Klopfenstein. Guests: Mike Kraeuter.

CALL TO ORDER: The meeting was called to order at approximately 7:05 pm by Jim Garner, General Chair.

AGENDA: Jim provided the Board with a proposed Agenda.

APPROVAL OF MINUTES: A motion was made and seconded to approve the minutes of the March 8, 2006 meeting as modified. The motion passed with one dissenting vote, Don Riedlinger, who wished his vote to reflect his disagreement with the new format of the minutes.

FY 2007 BUDGET PROPOSAL: Prior to the meeting, John Hirschmann provided all members of the Board with the FY2007 Budget Proposal. Following discussion, two amendments were proposed to the previously circulated budget: (1) rename “Officials Travel” to “Officials Education/Travel Assistance” and (2) delete the line item “US Paralympic Summer Can-Am ($250)” with $750 in proposed ’06-07 funding since those costs will actually be incurred during the ’07-’08 budget year. A motion was made and seconded for the Board to recommend the budget as amended to the House of Delegates for adoption. The motion passed with one dissenting vote (Riedlinger). Ertter subsequently revised the budget to reflect these changes prior to it being sent to the House of Delegates for their consideration at the annual House of Delegates meeting.

John Hirschmann proposed two items regarding the placement of PVS’s financial assets: (1) opening a $100,000 one-year certificate of deposit to replace a current 6 month certificate of deposit that has a balance of approximately $80,000 and (2) increasing the balance from approximately $80,000 to $100,000 in an existing equity account thereby qualifying for a reduction in management fees. The Board unanimously approved these two actions.

REQUEST FOR DISCUSSION WITH VSI: The Board requested Jim Garner to initiate discussions with George Homewood of VSI to explore the possibility of integrating the two LSC’s meet schedules as well as possible reciprocity agreements for sanction fees between the LSC’s.

VERIFICATION OF ENTRY TIMES FOR 2006 PVS SENIOR CHAMPIONSHIP: Don Riedlinger reported that after verifying submitted entry times for the 2006 PVS Senior Championship against SWIMS, eight entries did not appear to have had valid qualifying times. A motion to fine the athletes’ clubs $100 per invalid entry was passed (6-0, with 1 abstention).

AWARDING OF 2006-07 PVS SPONSORED MEETS: After reviewing requests to host PVS sponsored meets for the 2007-06 Short Course season, the Board voted (7-0) to award the October Open and the January Open as follows:

        October Open
        Fairland                 CUBU
        Fairland                 FAST
        Lee District           Potomac Marlins

        January Open
        PGS&LC             Potomac Marlins
        PGS&LC             Machine Aquatics
        MLK                     RMSC

and voted (6-0, with 1 abstention) to award the Cub Run site of the November Open to FISH. The awarding of hosts for all remaining meets and/or sites (only some of which had been bid) was deferred until a later date.

INCIDENT(S) AT 2006 EASTERN ZONES AGE GROUP SC CHAMPIONSHIPS: Jim Garner presented the Board with various documents that described the conduct of some of PVS’ 15-18 male athletes at the 2006 Eastern Zones Championship. The conduct, as described, was determined to be in violation of the PVS Athlete’s Code of Conduct. The Board tasked Jim with sending a written response to the Allegheny Mountain General Chair, as well as sending a letter to the parents of all of 15-18 male Zone participants.

MEET SANCTION REQUESTS: John Hirschmann reported that PVS had received one meet sanction request from VSI and two requests from the Rappahannock Area YMCA Stingrays. The request from VSI for PVS to sanction the VSI Senior Championship Meet on July 27-30, 2006, to be held at GMU-Fairfax, was approved with the understanding that participation will be primarily from VSI swimmers with no more than about 10-15% from non-VSI athletes. The request for a sanction for the VSI Regional Summer Awards Meet on July 7-9, 2006, to be held at GMU-Fairfax, was approved with the understanding that participation will be limited to VSI athletes. The PVS Board deferred taking action on the request to sanction the 2006 LC A/BB/B/C Meet proposed to be sponsored by the Rappahannock Area YMCA Stingrays on June 3-4, 2006 at GMU-Fairfax pending receipt of the previously requested information of what athletes would be invited to participate in this meet. [Subsequent to the meeting, an electronic vote by the Board to sanction this meet was initiated and passed on May 6, 2006.]

FISH REQUEST TO AMEND JUNE 17- 18, 2006 MEET: The Board considered Mike Kraeuter’s request to add the 800 meter freestyle to FISH’s previously sanctioned meet with the proviso that only FISH and non-PVS athletes be allowed to enter said event. A motion was made, seconded and approved (5-1-1) that FISH not be granted its request to add the 800 free event to this meet.

NEXT BOARD MEETING: The Chair announced that its next Board meeting will be held at either McLean Community Center or River Falls Community Center on June 14th at 6:30 pm. [It was later confirmed that the meeting would be held at River Falls Community Center.]

ADJOURNMENT: The meeting was adjourned at approximately at 10:05 pm.

Respectfully submitted,
Janet Auger
PVS Administrative Assistant