POTOMAC VALLEY SWIMMING
BOARD OF DIRECTORS MEETING
OFFICIAL MINUTES
ATTENDANCE: Board Members: Jim Garner, Dan Jacobs, Frani Hess, John Hirschmann, Don Riedlinger, Bill Stephens, Jim Van Erden, Ron Whalen, Greg York; Non-voting Board members: Janet Auger, John Ertter, Boots Hall, Linda Klopfenstein; Incoming Board Members: Art Davis, Mark Faherty; Guests: Paris Jacobs.
CALL TO ORDER: The meeting was called to order at approximately 7:00 pm by Jim Garner, General Chair.
AGENDA: Jim provided the Board with a proposed Agenda.
APPROVAL OF MINUTES: A motion was made and seconded to approve the minutes of the June 14, 2006 meeting. The motion passed with one abstention, Don Riedlinger.
2006 UNITED STATES AQUATIC CONVENTION: The Board agreed to amend the expense reimbursement policy to include the costs of: (1) parking at the departing airport and (2) transportation to and from the airport to the hotel. Limitations were placed on the previously approved meals expense reimbursements due to the amenities included in the room reservations. Dinner expenses will not be reimbursed on the days when the PVS and USA-S banquets are held.
REQUEST TO REVIEW PRIOR BOARD DECISION ON SANCTION REVOCATION OF SDS SPRING SPRINT INVITATIONAL MEET: A letter from SDS’s Officials Chair was read to the Board requesting reconsideration of its decision to revoke the sanctioning for the SDS Spring Invitational Meet. A motion was made, seconded and unanimously approved to not rescind the sanction revocation. Ron Whalen, Operations Chair, wished the minutes to reflect his opposition to allowing sanctions for meets that did not meet the minimum requirement of having two certified officials on deck.
TREASURER’S REPORT: Financial results for the period ending June 30, 2006, had been provided to the Board prior to the meeting. PVS’s current assets on hand as of June 30, 2006 were $653,142. The Board raised no questions regarding these reports.
OUTREACH ATHLETE REIMBURSEMENT TEMPLATE: The Board approved the revised template and requested that the “Request for Reimbursement of PVS Meet Entry Fees for Outreach Athletes” form be posted on the website.
2006 PVS LONG COURSE EASTERN ZONE COACHING STAFF: Mark Faherty and Mike Kraeuter had previously been approved by the Board to serve as Head Coach and Assistant Head Coach, respectively. The Board was informed that four coaches had requested to be on the ballot to serve as PVS Assistant Eastern Zone Coaches at the upcoming Eastern Zone LC meet in Buffalo. Since PVS had agreed to send 4 assistant coaches, it was determined that no election was needed. All were declared elected. They are: John Cyganiewicz, Petra Martin, Blair Piddington and Yuri Suguiyama. The Board voted to approve their selection. Following the vote, the Board approved the Zone Team Manager’s request to reimburse Petra Martin’s one-way airfare to Buffalo since her professional schedule precluded her from riding the bus to the meet.
2006 PVS SHORT COURSE ZONE ATHLETE RECEIVABLE: The Board instructed John Ertter, PVS Controller, to send a letter to said athlete’s parents requesting payment (or proof of payment) informing them that failure to resolve the matter would result in PVS withholding his PVS registration for 2007.
ELECTION RESULTS FOR COACHES REPRESENTATIVE TO THE PVS BOARD OF DIRECTORS: It was announced that Mark Faherty had been elected as the Junior Coaches Representative to the PVS Board of Directors for the term of September 1, 2006 to August 31, 2008.
ELECTION RESULTS FOR ATHLETES REPRESENTATIVE TO THE PVS BOARD OF DIRECTORS: It was announced that Austin Auger had been elected as the Junior Athletes Representative to the PVS Board of Directors for the term of September 1, 2006 to August 31, 2008.
OVER THE TOP STARTS: The Board deferred action pending the recommendations of the Officials’ Committee and the Safety Chairman.
ROOM RENTALS FOR PVS OFFICIALS’ CLINICS: The Board granted Boots Hall’s request for permission to pay room rental fees, if needed, to hold Officials’ clinics.
MEET SANCTION REQUESTS: John Hirschmann reported that PVS would be receiving a request from the University of Maryland to hold a quad meet between UMD, CUBU, NBAC and RMSC to be held on October 7, 2006 at the University of Maryland. The Board granted approval for the sanction.
OTHER BUSINESS: The Board granted Jim Garner’s request to purchase an advertisement in a MCSL publication.
NEXT BOARD MEETING: The Chair announced that its next Board meeting will be held at McLean Community Center on Wednesday, September 27th at 6:30 PM.
ADJOURNMENT: The Meeting was adjourned at approximately 9:50 PM.
Respectfully submitted,
Janet Auger
PVS Administrative Assistant