BYLAWS, RULES AND REGULATIONS
FOR POTOMAC VALLEY SWIMMING, INC. (PVS)
SEPTEMBER 1, 1997
(as amended November 18, 1997, May 24, 2001 and May 25, 2004)
TABLE OF CONTENTS
ARTICLE 1
NAME, OBJECTIVES, TERRITORY AND JURISDICTION
1.1 NAME
1.2 OBJECTIVES
1.3 GEOGRAPHIC TERRITORY
1.4 JURISDICTION
ARTICLE 2
MEMBERSHIP
2.1 MEMBERS
.1 GROUP MEMBERS
.2 INDIVIDUAL MEMBERS
.3 TERMINATION OF MEMBERSHIP
2.2 MEMBERS' RESPONSIBILITIES
.1 COMPLIANCE
.2 RESPONSIBILITY FOR INFRACTIONS
.3 CLUB SAFETY COORDINATOR
ARTICLE 3
DUES AND FEES
3.1 CLUB MEMBERS
3.2 AFFILIATED GROUP MEMBERS
3.3 ATHLETES
3.4 COACHES
3.5 ACTIVE INDIVIDUAL MEMBERS
3.6 SANCTION, APPROVAL AND OTHER FEES
.1 SANCTION AND APPROVAL FEES
.2 SERVICE CHARGES
.3 PAYMENT
3.7 FAILURE TO PAY
.1 GROUP, COACH AND ACTIVE INDIVIDUAL MEMBER OBLIGATIONS
.2 ATHLETE MEMBER OBLIGATIONS
.3 CLUB/INDIVIDUAL OBLIGATIONS
.4 INDIVIDUAL/CLUB OBLIGATIONS
.5 CONTINUED FAILURE TO PAY; TERMINATION OF MEMBERSHIP
ARTICLE 4
HOUSE OF DELEGATES
4.1 MEMBERS
.1 GROUP MEMBER REPRESENTATIVES
.2 AT-LARGE HOUSE MEMBERS
.3 ATHLETE REPRESENTATIVES
.4 COACH REPRESENTATIVES
4.2 ELIGIBILITY
4.3 VOICE AND VOTING RIGHTS OF MEMBERS
.1 GROUP MEMBER REPRESENTATIVES, BOARD MEMBERS, THE ATHLETE REPRESENTATIVES, THE COACH REPRESENTATIVES AND AT-LARGE HOUSE MEMBERS
.2 INDIVIDUAL MEMBERS
4.4 DUTIES AND POWERS
4.5 ANNUAL MEETING
4.6 SPECIAL MEETINGS
4.7 MEETING LOCATION AND TIME
4.8 NOMINATING COMMITTEE
.1 MEMBERS OF NOMINATING COMMITTEE; ELECTION
.2 CHAIRMAN ELECTED BY NOMINATING COMMITTEE
.3 DUTIES OF NOMINATING COMMITTEE
.4 PUBLICATION OF NOMINATIONS
.5 ADDITIONAL NOMINATIONS
.6 MEETINGS AND NOTICES
.7 QUORUM
4.9 MEETINGS OPEN; EXECUTIVE SESSIONS
.1 HOUSE OF DELEGATES
.2 HOUSE OF DELEGATES COMMITTEES
4.10 QUORUM
4.11 VOTING
4.12 PROXY VOTE
4.13 MAIL VOTE
4.14 ORDER OF BUSINESS
4.15 NOTICES
1 TIME
.2 INFORMATION
ARTICLE 5
BOARD OF DIRECTORS
5.1 MEMBERS
5.2 EX-OFFICIO MEMBERS
5.3 VOICE AND VOTING RIGHTS OF BOARD MEMBERS
.1 BOARD MEMBERS
.2 NON-VOTING BOARD MEMBERS
.3 INDIVIDUAL MEMBERS
5.4 DUTIES AND POWERS
5.5 MEETINGS OPEN; EXECUTIVE (CLOSED) SESSIONS
5.6 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT
5.7 REGULAR MEETINGS
5.8 SPECIAL MEETINGS
5.9 QUORUM
5.10 VOTING
5.11 PROXY VOTE
5.12 ACTION BY WRITTEN CONSENT
5.13 MAIL VOTE
5.14 NOTICES
.1 TIME
.2 INFORMATION
5.15 ORDER OF BUSINESS
ARTICLE 6
OFFICERS
6.1 ELECTED OFFICERS AND COMMITTEE CHAIRMEN
6.2 ELECTIONS
6.3 ELIGIBILITY
6.4 DOUBLE VOTE PROHIBITED
6.5 TERMS OF OFFICE
.1 TERM OF OFFICE
.2 COMMENCEMENT OF TERM
.3 CONSECUTIVE TERMS LIMITATION
6.6 DUTIES AND POWERS
.1 GENERAL CHAIRMAN
.2 VICE-CHAIRMAN OF THE ADMINISTRATIVE DIVISION (SECRETARY)
.3 VICE-CHAIRMAN OF THE FINANCE DIVISION (TREASURER)
.4 VICE-CHAIRMAN OF THE OPERATIONS DIVISION
.5 VICE-CHAIRMAN OF THE SENIOR DIVISION
.6 VICE-CHAIRMAN OF THE AGE GROUP DIVISION
.7 STRATEGIC PLANNING COMMITTEE CHAIRMAN
.8 COACHES REPRESENTATIVE
.9 ATHLETE REPRESENTATIVE
.10 PVS DELEGATES TO USS HOUSE OF DELEGATES
6.7 RESIGNATIONS
6.8 VACANCIES AND INCAPACITIES
.1 OFFICE OF GENERAL CHAIRMAN
.2 OFFICES OF ATHLETE OR COACH REPRESENTATIVES
.3 OTHER OFFICES
.4 DETERMINATION OF VACANCY OR INCAPACITY
6.9 OFFICERS' POWERS GENERALLY
.1 AUTHORITY TO EXECUTE CONTRACTS, ETC.
.2 ADDITIONAL POWERS AND DUTIES
.3 DELEGATION
6.10 DEPOSITORIES AND BANKING AUTHORITY
.1 DEPOSITORIES, ETC.
.2 SIGNATURE AUTHORITY
ARTICLE 7
DIVISIONS, COMMITTEES AND COORDINATORS
7.1 DIVISIONAL ORGANIZATION AND JURISDICTIONS, STANDING COMMITTEES AND COORDINATORS
.1 STAFF
.2 ADMINISTRATIVE DIVISION
.3 FINANCE DIVISION
.4 OPERATIONS DIVISION
.5 SENIOR DIVISION
.6 AGE GROUP DIVISION
7.2 STANDING COMMITTEES
.1 COMPETITION COMMITTEE
.2 STRATEGIC PLANNING COMMITTEE
.3 PERSONNEL COMMITTEE
7.3 DUTIES OF THE STAFF
.1 ADMINISTRATIVE ASSISTANT
.2 REGISTRAR
.3 DISTRIBUTION COORDINATOR
.4 PUBLICATION COORDINATOR
7.4 DUTIES AND POWERS OF STANDING COMMITTEES/COORDINATORS OF THE POTOMAC VALLEY DIVISIONS
.1 ADMINISTRATIVE DIVISION
.2 FINANCE DIVISION
.3 OPERATIONS DIVISION
.4 SENIOR DIVISION
.5 AGE GROUP DIVISION
7.5 DUTIES AND POWERS OF CHAIRMEN AND COORDINATORS GENERALLY
7.6 DUTIES AND POWERS OF COMMITTEES AND COORDINATORS GENERALLY
7.7 REGULAR AND SPECIAL MEETINGS
7.8 MEETINGS OPEN; EXECUTIVE (CLOSED) SESSIONS
7.9 VOICE AND VOTING RIGHTS OF DIVISION, COMMITTEE AND SUB-COMMITTEE MEMBERS
1 MEMBERS
.2 NON-VOTING COMMITTEE OR SUB-COMMITTEE MEMBERS
.3 INDIVIDUAL MEMBERS
7.10 ACTION BY WRITTEN CONSENT
7.11 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT
7.12 QUORUM
7.13 VOTING
7.14 PROXY VOTE
7.15 NOTICES
.1 TIME
.2 INFORMATION
7.16 ORDER OF BUSINESS
7.17 RESIGNATIONS
7.18 VACANCIES
7.19 DELEGATION
7.20 APPLICATION TO EXECUTIVE AND NOMINATING COMMITTEES AND BOARD OF REVIEW
ARTICLE 8
ANNUAL AUDIT, REPORTS AND REMITTANCES
8.1 MINUTES
8.2 FINANCIAL AND FEDERAL TAX REPORTS
8.3 STATE AND LOCAL REPORTS AND FILINGS
8.4 PUBLIC AVAILABILITY OF CERTAIN INFORMATION
8.5 ANNUAL AUDIT
8.6 MEMBERSHIP AND REGISTRATION REPORTS
8.7 SAFETY REPORTS
.1 INCIDENT/OCCURRENCE REPORTS
.2 REPORTS OF INJURIES
.3 SAFETY EDUCATION
8.8 MAILING ADDRESS
8.9 REPORTS GENERALLY
ARTICLE 9
MEMBERS' BILL OF RIGHTS
9.1 INDIVIDUAL MEMBERS' BILL OF RIGHTS
9.2 CLUB MEMBERS' BILL OF RIGHTS
ARTICLE 10
BOARD OF REVIEW, HEARINGS AND RIGHT OF APPEAL
10.1 INTRODUCTION
10.2 DEFINITIONS FOR ARTICLE 10
10.3 BOARD OF REVIEW ORGANIZATION
.1 ESTABLISHMENT
.2 MEMBERS
.3 ELECTION; TERM OF OFFICE; ELIGIBILITY
A Election
B Term of Office
C Eligibility
.4 CHAIRMAN ELECTED BY BOARD; OTHER OFFICERS
.5 MEETINGS
.6 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT
.7 QUORUM
.8 RESIGNATIONS
.9 INCAPACITIES AND VACANCIES
A Office of Chairman
B Presiding Officer
C Other Members
D Determination of Vacancy or Incapacity
.10 SUBSTITUTIONS FOR MEMBERS
.11 EXTENSIONS OF TIME
.12 ADVICE; ATTORNEY AS PRESIDING OFFICER
A Legal and Other Advice
B Attorney as Presiding Officer
C Attorney's Fees and Expenses
.13 CODE OF CONDUCT FOR MEMBERS OF BOARD OF REVIEW; RECUSAL
A Code of Conduct
B Grounds for Recusal
C Recusal by Member
D Recusal/Disqualification Requested by Party
E Substitution for Recused or Disqualified Member
10.4 GENERAL JURISDICTION
.1 ADMINISTRATIVE POWERS
.2 RULE MAKING POWERS
.3 INVESTIGATIVE AND JUDICIAL POWERS
.4 EXERCISE OF POWERS AND DECISIONS
.5 TIMELINESS OF PROTEST
.6 FILING FEES
.7 POWER OF BOARD TO DEVISE REMEDIES AND IMPOSE PENALTIES
A Remedies and Penalties
B Preliminary Hearing and Temporary Orders
C Grounds (Reasons) for Imposition
D Power to Impose Conditional Remedies and Penalties, Etc.
10.5 HEARINGS AND REHEARINGS
.1 HEARINGS
A Hearings Conducted by Chairman or Presiding Officer
B Hearing by Panel
C Quorum of Panel
D Permissible Hearing Formats
E Right to Counsel
F Rules of Evidence
.2 REHEARINGS
A Circumstances Permitting; Rehearing Body
B Right to a Rehearing; Discretion of Chairman
C Time within which a Rehearing may be Requested
D Failure to Request a Rehearing
E Decision of Chairman on Request; Notice
F Fresh Start Hearing or On the Record Rehearing
.3 CLOSED HEARINGS
.4 EXTENSIONS OF TIME
.5 ACCELERATED HEARING SCHEDULE
10.6 HEARING PROCEDURES
.1 FORMAL HEARING
A Protest
B Notice
C Answer by Respondent
D Rebuttal by Protestor
E Conduct of Hearing
F Decision of Board of Review
.2 EMERGENCY HEARING
A Reasons for Emergency Hearing
B Notice of Emergency Hearing
C Conduct of Emergency Hearing
D Decision of Board of Review
E Right to a Subsequent Formal Hearing
.3 STAY OF DECISION PENDING APPEAL
.4 EXTENSIONS OF TIME
10.7 FINALITY OF BOARD OF REVIEW DECISIONS
10.8 FULL FAITH AND CREDIT TO BOARD OF REVIEW DECISIONS
10.9 APPEAL FROM BOARD OF REVIEW DECISIONS
10.10 NOTICE TO HEARING PARTICIPANTS, TRANSMISSION OF DOCUMENTS, DETERMINATION OF TIMELINESS
.1 NOTICE TO HEARING PARTICIPANTS WHO ARE MEMBERS OF PVS
A PVS Members Generally
B Minors
.2 METHODS OF TRANSMISSION OF HEARING RELATED DOCUMENTS
.3 DETERMINATION OF TIMELINESS
ARTICLE 11
ORGANIZATION, AMENDMENT OF BYLAWS AND DISSOLUTION.
11.1 NON-PROFIT AND CHARITABLE PURPOSES
11.2 DEDICATION OF ASSETS, ETC.
11.3 AMENDMENTS
11.4 DISSOLUTION
ARTICLE 12
INDEMNIFICATION
12.1. INDEMNITY
12.2. INDEMNIFIED PERSON
ARTICLE 13
PARLIAMENTARY AUTHORITY
13.1 ROBERT'S RULES
13.2 VOICE AND VOTE
ARTICLE 14
PERMANENT OFFICE AND STAFF
14.1 OFFICE
14.2 STAFF
14.3 APPROPRIATIONS
ARTICLE 15
MISCELLANEOUS
15.1 EFFECT OF STATE LAW CHANGES (SEVERABILITY)
15.2 FISCAL YEAR
15.3 TAX STATUS; INTERPRETATION OF BYLAWS
ARTICLE 16
DEFINITIONS, CONVENTIONS AND RULES OF INTERPRETATION
16.1 CONVENTIONS AND RULES OF INTERPRETATION
1 TERMS GENERALLY
.2 CAPITALIZED TITLES
.3 PRINCIPAL RULE OF INTERPRETATION
.4 RULE OF INTERPRETATION APPLICABLE TO ARTICLE 10
.5 NOTICE DEEMED GIVEN; WRITINGS DEEMED DELIVERED; LAST KNOWN ADDRESS
A Notice by Mail
B Notice by Fax or E-mail
C Notice by Telephone
D Last Known Address
.6 TIME PERIOD CONVENTION
.7 WAIVER OF NOTICE CONVENTION
16.2 DEFINITIONS