AMENDED NOVEMBER 13, 2003 TO PROVIDE FOR
Additional Check-In PM Course Only Sunday afternoon


AMENDED NOVEMBER 8, 2003 TO REVISE POOL ASSIGNMENTS
PGKS and CUBU/Lee District site


AMENDED OCTOBER 22, 2003 TO PROVIDE .HYV FILE
Entry Deadline and E-mail entry procedures clarified.


PVS NOVEMBER OPEN MEET
November 14-16, 2003

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction # PVS-04-06

Hosted for Potomac Valley Swimming By:

Maryland Suburban Swim Club
Potomac Marlins Occoquan Swimming

Meet Directors:

Maryland Suburban Swim Club
Chris Huott
240-417-5569

Potomac Marlins
Dave Yensen
703-532-3371

Occuquan Swimming
Erin Vincent
703-897-0671
erinvincent@aol.com
Co Meet Director:Ginger Cyganiewicz
571-643-6619
coachcy01@aol.com

Club Officials Chairman: Prince Georges Sports and Learning Complex #1
Angie Kotonias
301-890-7591
akotonias@yahoo.com
Prince Georges Sports and Learning Complex #2
Jim VanErden
703-239-2963
jim.vanerden@goodwill.org
Mt Vernon
May-King Connolly
703-590-1144
tjconnolly@erols.com

Meet Locations:

Prince Georges Sports and Learning Complex#1
8001 Sheriff Road
Landover, MD
301-583-2400

Prince Georges Sports and Learning Complex #2
8001 Sheriff Road
Landover, MD
301-583-2400

Mount Vernon
2017 Belle View Blvd.
Alexandria, VA 22313
703- 768-3223



Schedule:

Session

Warm-up

Events Start

Friday Events

5:00 - 5:40 pm

5:50 pm

9-12 -- Men and Women
Saturday & Sunday

7:00 am - 8:00 am

8:10 am

13 & Over year old -- Men and Women
Saturday & Sunday

12:00 noon - 1:00 pm

1:10 pm

Note: Meet Director will determine if session start times or check-in times will need to be adjusted based on number of entries received.


Eligibility:

Open to all Potomac Valley Swimming registered athletes. Also, open to registered athletes of invited USA Swimming clubs. Clubs interested in participating should request an invitation from the PVS General Chairman, Jim Garner at 301-977-1222 or garner@garnerjim.net

Swimmers shall compete at the age attained on the first day of the meet. It may be necessary to limit entries due to time constraints.

Inclusion Policy for Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Warnings:

Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Rules:

Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than FIVE events per day or ELEVEN events during the meet.
SEED TIMES ARE SHORT COURSE YARDS

Events 5-6 9-12 year old 500 Freestyle will be swum fast to slow alternating women and men. It will then be followed by Events 7-8 13&over 1650 Freestyle which will also be swum fast to slow alernating women and men.

Positive Check In:

All events 200 Yards or longer will be deck seeded. The Meet Director will determine if positive check-in will be required for any events of 100 Yards or shorter. Athletes who check in to a deck-seeded event, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee before the event takes place.

Warm-up:

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.

Officials: All certified officials wishing to volunteer to work this meet please contact the appropriate club officials chairman shown above prior to November 9. Please include your club affiliation, certifications hel,d and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.

Timers:

Participating clubs are required to provide timers in proportion to their entries. A timer is required for each 25 entries. The number of timers being committed must be included on the club master entry. The number of timers required will be adjusted when club is providing other officials. Acceptance of the club entry is based upon compliance with the above. Host clubs are required to provide one timer per lane.

Supervision:

Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.

Admission Programs:

There is no admission charge. Programs for each session will be available for $1.50 each. Working officials and coaches receive a free program.

Awards:

Ribbons will be provided to top 8 swimmers in 9-10, 11-12 and 9-12 year old events.

Fees:

Fees for individual events are $3.50.

Meet Entry Procedures:

General Instructions:

  • Entires may be submitted (1) manually, (2) by sending a disk to the meet direcrtor or (3) via e-mail.
  • Follow the instructions under the appropriate heding below. The immediately following rules apply regardless of method chosen.
    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.
    • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "06mm111403.zip", (now posted) unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

Manual Entries:
  • Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.
Disk Entries:
  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.
E-mail Entries:
  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to appropriate meet director (listed below.) Include in the subject heading type, "2003 PVS November Open - ****" with the club's initials substituted in place of the asterisks. If the club is submitting entires from more than one location, please add the location to the heading with the club initials.

Late/Deck Entries:

Late (deck) entries are $10.00 per individual event and must be submitted no later than 45 minutes prior to the first event of each session. Swimmers will first be entered into open lanes in existing heats on a first come, first served basis. In the event of a significantly over subscribed session, the Meet Director reserves the right to not accept deck entries.

Deadline:

The Meet Director must receive all entries for this meet no later than

5:00 p.m., Tuesday, November 4, 2003

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Make Checks Payable To:

Potomac Valley Swimming

Send Entries To:

(PGS&LC #1)
Chris Huott
P.O. Box 570
Beltsville, Maryland 20704
240-417-5569
chrish@erols.com

(PGS&LC #2)
Bill Marlin
3212 Allness Lane
Herndon, VA 20171
703 820 7946 (#2)
btmarlin@erols.com

(Mt Vernon)
By mail to: Erin Vincent
4238 Brittany Ct.
Woodbridge, VA 22192
703-897-0671
By e-mail to: Greg Prescott
prescottfamily@verizon.net

 

Reminder:

Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.

 

 

Locations

To divide entries, teams have been assigned as follows:
NOTE: Assignments of clubs to pool sites will be reviewed after entries are received. If necessary to achieve reasonable balance, clubs may be reassigned.

PGS&LC #1 PGS&LC #2 Mount Vernon
AU BSC ARSC DCPR AAC ANSC
CODS CUBU
(except Lee District)
FAST HOYA AVST FBST
FGAC GAEL JCCW JFD FISH HACC
GMU MSSC PM RMSC MACH MAKO
TNT UMD TESC TIBU OCCS PGKS
PGKS RIPS SDS
SNOW TCSD
VSC YORK
CUBU
(Lee District site only)

Events
Friday, November 14

Warm-up 5:00 – 5:40 pm     Events 5:50 pm

Swimmers must provide own timer for Friday night session for 500 and 1650 Free.

Women Event #

Events

Men Event #

1

13 & Over 50 yd Butterfly

2

3 %

9-12 200 Butterfly

4 %

5 #

9-12 500 yd Freestyle

6 #

7 $

Open 1650 yd Freestyle

8 $

% - Check in time 9-12 200 Butterfly – 5:20 pm
# - Check in time 9-12 500 Freestyle 5:40 pm
(swum fast to slow alternating women and men)
$ - Check in time 1650 Freestyle 6:00 pm
(swum fast to slow alternating women and men)


Events
Saturday, November 15

9-12 year old Swimmers

Warm-up 7:00 – 8:00 am     Events 8:10 am

Women Event #

Events

Men Event #

9

9-10 50 yd Butterfly

10

11

11-12 50 yd Butterfly

12

13 %

9-10 200 yd Freestyle

14 %

15 %

11-12 200 yd Freestyle

16 %

17

9-10 100 yd Breaststroke

18

19

11-12 100 yd Breaststroke

20

21

9-10 100 yd Backstroke

22

23

11-12 100 yd Backstroke

24

25 #

9-12 200 yd Breaststroke

26 #

27

9-10 50 yd Freestyle

28

29

11-12 50 yd Freestyle

30

31

9-10 100 yd Individual Medley

32

33

11-12 100 yd Individual Medley

34

% - Check in time 200 Freestyle -- 7:40 am
# - Check in time 200 Breastroke – 8:40 am





Sunday, November 16 – Events

9-12 year old Swimmers

Warm-up 7:00 – 8:00 am     Events 8:10 am

Women Event #

Events

Men Event #

49

9-10 50 yd Backstroke

50

51

11-12 50 yd Backstroke

52

53 %

9-10 200 yd Individual Medley

54 %

55 %

11-12 200 yd Individual Medley

56 %

57

9-10 100 yd Butterfly

58

59

11-12 100 yd Butterfly

60

61 #

9-12 200 yd Backstroke

62 #

63

9-10 50 yd Breaststroke

64

65

11-12 50 yd Breaststroke

66

67

9-10 100 yd Freestyle

68

69

11-12 100 yd Freestyle

70

% - Check in time 200 Individual Medley -- 7:40 am
# - Check in time 200 Backstroke – 8:40am





Events
Saturday, November 15

13 & Over Swimmers

Warm-up 12:00 noon – 1:00 pm     Events 1:10 pm

Women Event #

Events

Men Event #

35

13 & Over 50 Backstroke

36

37

13 & Over 100 yd Butterfly

38

39 %

13 & Over 200 yd Freestyle

40 %

41 #

13 & Over 200 yd Breaststroke

42 #

43 $

13 & Over 200 yd Backstroke

44 $

45

13 & Over 100 yd Freestyle

46

47 &

Open 400 Individual Medley

48 &

% - Check in time 200 Freestyle -- 12:40 pm
# - Check in time 200 Breaststroke – 1:10 pm
$ - Check in time 200 Backstroke – 1:40 pm
& - Check in time 400 ndividual Medley – 2:10 pm



Sunday, November 16– Events

13 & Over Swimmers

Warm-up 12:00 noon – 1:00 pm     Events 1:10 pm

Women Event #

Events

Men Event #

71

13 & Over 50 yd Breaststroke

72

73 +

13 & Over 100 yd Backstroke

74 +

75 %

13 & Over 200 yd Individual Medley

76 %

77 #

13 & Over 200 yd Butterfly

78 #

79 +

13 & Over 100 yd Breaststroke

80 +

81

13 & Over 50 yd Freestyle

82

83 $

13 & Over 500 yd Freestyle

84 $

+ -- To be checked in Potomac Marlin course ONLY times to be announced
% - Check in time 200 Individual Medley -- 12:40 pm
# - Check in time 200 Butterfly – 1:10 pm
$ - Check in time 500 Freestyle – 2:10 pm