Link to Meet Annoucment in .pdf format for posting.

December 6-7, 2003

Sanctioned by USA SWIMMING
Sanction #PVC-04-11

Meet Director: Theresa Chmara,     202-639-6049
Club Officials Chairman: Dennis Meyer
Meet Location: Providence Recreation Center     703-698-1350
7525 MARC Drive
Falls Church, VA
Schedule: Morning Sessions       Girls       Warm-up 7:00- 8:00 AM       First Event 8:10 AM
Afternoon Session       Boys       Warm-up 12:00-1:00 PM       First Event 1:10 PM
Awards: Ribbons will be awarded from first-sixteenth place for individual events, and first-fourth place for relay events. Heat awards will be given to the winner of each individual heat.
Eligibility: Open to all Potomac Valley Swimming registered athletes and invited USA Swimming athletes and teams. All clubs and athletes must be in good standing with USA Swimming and their respective LSC. Entries accepted on a first come first serve basis with priority given to clubs entered last year. It may be necessary to limit entries due to time constraints. Athletes shall compete at the age attained on the first day of meet.
Rules: Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than three (3) individual events per day.
Inclusion Policy for Swimmers with a Disability: PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Warm ups: The prescribed PVS Warm-up procedures and safety policies will be followed. There will be two 30 minute warm-up sessions. Teams will be notified of their warm-up assignments.
Admission: There is no admission charge. Programs for each session will be available for $1.00 each. Working officials and coaches receive a free program.
Officials: Officials assigned to this meet should sign in at the recording table 10 minutes before the start of the warm-ups. Certified officials who have not been contacted and would like to volunteer should contact Dennis Meyer at 703-876-4099 or, or speak with the deck referee at the meet.
Timers: The host club will provide at least one timer per lane. Participating clubs are requested to provide at least one timer every session the team participates in.
Deck Entries: Deck entries are $10.00 per individual event and must be submitted no later then 15 minutes prior to the first event of each session. No new heats will be created. First come, first served.
Entry Fees: $3.50 per individual event, $7.00 for each relay. Make checks payable to "YORK SWIM CLUB".

General Instructions:
Entries may be submitted (1) manually, (2) by disk, (3) via email. The following general instructions apply regardless of method chosen.

    5:00PM, MONDAY, NOVEMBER 24, 2003
  • Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

  • ENTRY FEES:      $3.50 per individual event,     $7.00 for each relay.
  • Make checks payable to "YORK SWIM CLUB".
  • Send entries and checks to: Theresa Chmara,    P.O. Box 7092,    Arlington, VA 22207
  • Email:
  • Federal Express /Overnight: Call 202-639-6049 or email for a street address.

  • Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director

  • Relays - Relay cards go directly to the timer in your assigned lane. For award purposes, PRINT CLEARLY the names of the relay members on the back on the relay card.

  • Any club that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them will be fined the sum of $100.00; no further entries will be accepted from the club/team until said fine has been paid.

  • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager (go to team manager/file/import/meet events). The file is available zipped ""
  • Manual Entries
  • For unattached swimmers not affiliated with a USA Swimming club, entries must be provided manually. Provide a list of events, times (if applicable), copy of USA Swimming Registration card, contact information, and a check for the total amount of the entries.
  • Manual entries from clubs must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. Teams entering 5 or more athletes in this format will need to pay a $1.00 surcharge per swimmer.
  • Forward to the address listed above in the General Instructions.
  • Disk Entries
  • Submit the Hy-Tek commlink II file with an "entry cover sheet". Attach the team manager meet entry report files, one by swimmer and one by event. Include the name, phone number, and email address of club representative submitting the disk.
  • Forward to the address listed above in the General Instructions.
  • E-mail Entries
  • Attach the "meet entries" export file from Hy-Tek Meet Manager. Also attach a meet entry report by swimmer and a meet entry report by event. Create these reports in Team Manager and save as Word for Windows files.
  • In body of e-mail, give entry numbers (girls, boys, relays, total) and contact information (e-mail, phone, officials contact).
  • Submit entries to the Meet Manager, Theresa Chmara at In the subject heading please indicate "2003 Reindeer Mini - ####" with the club's initials substituted in place of the number symbols. If the club is submitting entires from more than one location, please add the location to the heading with the club initials. Check payments must be received at the address listed above prior to the start of the meet.

    22nd Annual REINDEER MINI MEET

    Girls Saturday Program Boys
    Warm-up 7:00am December 6th Warm-up 12 noon
    Events 8:10am Sessions 1, 2 Events 1:10pm
    Event# Event Event#
    1 8 & under 100yd. Freestyle Relay 2
    3 7 & under 100yd. Freestyle Relay 4
    5 8 years old 50 yd. Backstroke 6
    77 & under 50 yd. Backstroke 8
    96 & under 25 yd. Backstroke 10
    11 8 years old 25 yd. Butterfly 12
    13 7 & under 25 yd. Butterfly 14
    15 8 years old 25 yd. Freestyle 16
    17 7 & under 25 yd. Freestyle 18
    19 6 & under 25 yd. Freestyle 20
    21 8 years old 50 yd. Breaststroke 22
    23 7 & under 50 yd. Breaststroke 24
    25 8 & under 100yd. Individual Medley 26

    SPECIAL NOTE: It has been rumored that a special envoy from the North Pole may make an appearance.

    22nd Annual REINDEER MINI MEET

    Girls Sunday Program Boys
    Warm-up 7:00am December 7th Warm-up 12 noon
    Events 8:10am Sessions 3,4 Events 1:10pm
    Event# Event Event#
    27 8 & under 100yd. Medley Relay 28
    29 7 & under 100yd. Medley Relay 30
    31 9 year old Individual Medley 32
    33 8 & under 100yd. Freestyle 34
    35 7 & under 50yd. Butterfly 36
    37 8 year old 50yd. Butterfly 38
    39 9 year old 50yd. Butterfly 40
    41 7 & under 50yd. Freestyle 42
    43 8 year old 50yd. Freestyle 44
    45 9 year old 50yd Freestyle 46
    47 7 & under 25yd. Breaststroke 48
    49 8 year old 25yd. Breaststroke 50
    51 9 year old 50yd. Breaststroke 52
    53 7 & under 25yd. Backstroke 54
    55 8 year old 25yd. Backstroke 56
    57 9 year old 50yd. Backstroke 58

    SPECIAL NOTE: It has been rumored that a special envoy from the North Pole may make an appearance.