9/19/09: New swimsuit rule in effect as of October 1, 2009

10/9: CUBU-West, CUBU-PG and SDS-VSC Swimmers will all now be swimming at the Fairland #2 site with OCCS

10/14: FOR MT. VERNON site: Positive check in for Friday night and all 13 & over events.

12 & Under sessions will be preseeded, no check in.

PVS OCTOBER OPEN MEET

October 16-18, 2009

Sanctioned by USA Swimming

through Potomac Valley Swimming

Sanction # PVS-10-08

Hosted for Potomac Valley Swimming by:

POTOMAC MARLINS, CURL-BURKE SWIM CLUB, OCCOQUAN SWIMMING

Meet Director:	Potomac Marlins Bill Marlin 571-334-0987 Coach_bill@verizon.net	Curl-Burke Swimming Brian Pawlowicz 703-319-4168 Brianpawlowicz@cubu.org	Occoquan Swimming Aaron Dean 703-309-3859 aaron@swimoccs.org
Meet Location:	Mt. Vernon Rec Center 2017 Belle View Blvd Alexandria, VA 22313 703-768-3223	Fairland Aquatics Center #1 13820 Old Gunpowder Rd Laurel, MD 20707 301-362-6060	Fairland Aquatics Center #2 13820 Old Gunpowder Rd Laurel, MD 20707 301-362-6060
Meet Referee:	Jack Neill 703-803-9727 Jack.Neill@fcps.edu	Art Davis 703-625-9288 emerand@comcast.net	Name Phone number Email address
Club Officials Chairman:	Brian Baker 571-214-4633 marlinsofficialscoordinator@gmail.com	Art Davis 703-625-9288 emerand@comcast.net	Dan Young 703-791-0826 officialschair@swimoccs.org

Meet Schedule

Session	Warm-up Time	Event Start Time
Friday	5:00-5:40 pm	5:50 pm
Saturday & Sunday 13 & Over	7:00-8:00 am	8:10 am
Saturday & Sunday 9-12 Year Olds	12:20-1:20 pm	1:30 pm
Note: The Meet Director and PVS Admin office will determine if the session start times or check in times will need to be adjusted based upon the number of entries received.

• Eligibility:     Open to all registered Potomac Valley Swimming athletes.

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or athlete’s coach) is also responsible for notifying the session’s deck referee of any disability prior to the competition.

• Rules:            Current USA Swimming rules shall govern the meet. All events are timed finals.

Effective October 1, 2009: In swimming competitions, the competitor must wear only one swimsuit in one or two pieces. For men, the swimsuit shall not extend above the navel nor below the knee, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee. All swimsuits shall be made from textile materials and may not contain zippers or other fastening devices. For additional information including the use of modesty wear under swimsuits, see the USA Swimming website.

A contestant may enter no more than FIVE events per day or ELEVEN events during the meet.

SEED TIMES: are short course yards. In the event that short course yard times are unavailable, coaches’ times are preferred over “no times” for all events except event 7 and 8 (1000 Freestyle).

Qualification for swimming events 7 & 8 (1000 yd Freestyle): All athletes wishing to swim the 1000 yd Freestyle must have a minimum provable time of 15:00 or faster OR a 500yd/400m time faster than 7:00. Coaches who have swimmers who they believe they can complete events 7 & 8 faster than 15:00.00 can petition the Distance Coordinator for an exception.

Events 5 & 6, 9-12 year old 500 yd Freestyle, will be swum fast to slow alternating women and men. Followed by events 7 & 8, 13 & over 1000 yd Freestyle, which will also be swum fast to slow alternating women and men.

Dive-over starts may be used at this meet at the discretion of the Meet Referee and Meet Management.

• Officials:       Each participating club is requested to provide at least one table worker and/or official (referee, starter or stroke & turn judge) per           

session if entering 25 or more splashes. Certified Officials wishing to volunteer to work should contact the appropriate Club Officials                    Chairman prior to October 6.

• Timers:          Participating clubs are required to provide timers in proportion to their entries. One timer is required for each 25 entries, all timers    

should sign up at the computer table prior to the start of the meet. Host clubs are required to provide one timer per lane.

•  Supervision: Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.

• Programs:    Programs will be made available for each session at $2.00 each (Friday evening session will be $1.00). Working officials and coaches

receive a free program.

• Awards:        Ribbons will be provided to the top 8 swimmers for all 12 & Under events.

Meet Entry Procedures

• All entries should be submitted using Hy-Tek Team Manager and email directly to the Meet Director.
• Events for this meet can be downloaded at 10-08-events1.zip
• Please include in the email subject heading “2009 PVS Oct Open - *****” with your clubs name and site (if your club submits multiple entries). Also include the number of
• Two Team Manager meet entry reports (saved in Word) must also be sent. One by swimmer, and one by event.
• Meet Directors are requested to acknowledge receipt by return email within 24 hours of receiving entries.
• No fax or phone entries will be accepted.
• REMINDER: Entry fees are due with each club’s meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted for future meets until all entry fees are paid in full by the club to the Meet Director.

Entry Fees

• Individual events are $3.50 each
• Each Club is requested to remit one check to cover the entry fee for the entire team, made payable to “Potomac Valley Swimming” and mailed USPS to the appropriate Meet Director
• Include the club name if not a club check and note the number of entries
• No cash will be accepted

Late/Deck Entries

· Deck entries are $10.00 per individual event

· All deck entries must be submitted to the Meet Director at least 45 minutes prior to the first event of each session.

· Swimmers will be entered into open lanes in the existing heats on a first come, first served basis.

· The Meet Director reserves the right to deny any Deck entries if the event/meet is significantly over subscribed.

· Evidence of current USA-S registration will be required for all deck entries. This can be done by presenting a copy of your USA-S athlete registration card.

Entry Deadline

The Meet Director must receive all entries for this meet no later than:

5:00 pm, Tuesday October 6, 2009

This date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Please check with your club for the entry deadline information.

Send Entries to:

Mt. Vernon Bill Marlin 3212 Allness Lane Herndon, VA 20171 571-334-0987 coach_bill@verizon.net

Fairland #1 Brian Pawlowicz 10416 Lake Ridge Dr Oakton, VA 22124 703-319-4168 brianpawlowicz@cubu.org

Fairland #2 Occoquan Swimming c/o Aaron Dean 6133 Early Autumn Dr Centreville, VA 2-121 703-309-3857 Aaron@swimoccs.org

Locations

To divide entries as practical, teams have been assigned as follows.

NOTE: Once all entries have been received by the Meet Directors, the assignment of clubs will be review by the PVS Admin Office and may be adjusted in order to maintain a reasonable balance between the all sites.

Mt. Vernon		Fairland #1		Fairland #2
AAC	BWST	ANSC	SNOW	DCPR	FGAC
FBST	MACH	BTSC	CODS	FAST	MSSC
GMU	PM	CUBU	HACC	FISH	OCCS
JCCW	SDS (VSC swimmers)	PGKS	TIBU	JFD	RMSC
MAKO	YORK	ASA		PEAK	TESC
RIPS				SDS (non-VSC)	UMD
				SDS (VSC Swimmers)	CUBU-West CUBU-PG

Warm up

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm up, including times and lane assignment.

Positive Check-in

• All events 200 yards or longer will be positive check in. The meet Director will determine if positive check-in will be necessary for all events in order to maintain manageable timelines.
• Athletes who check into a deck-seeded event, have been seeded and fail to swim the event will be barred from their next scheduled individual event, unless excused by the referee before the event takes place.

Events
Friday, October 16

Warm-up 5:00 – 5:40 pm     Events 5:50 pm

Swimmers must provide own timer for Friday night session for 500 and 1000 Free.

Women Event #	Events	Men Event #
1 *	13 & Over 200 yd Backstroke	2 *
3 *	9-12 200 yd Backstroke	4 *
5 #	9-12 500 yd Freestyle	6 #
7 # @	Open 1,000 yd Freestyle	8 # @
* positive check by 5:30 (or 30 minutes after warm up begins) # - Check in time for the 500 & 1000 Freestyle 6:00 pm (the 500 & 1000 will be swum fast to slow alternating women and men)
@ -   Please review Distance Entry Rules before submitting entries

Events
Saturday, October 17

13 & Over Swimmers

Warm-up 7:00-8:00 am     Events 8:10 am

Women Event #	Events	Men Event #
9	13 & Over 50 yd Breaststroke	10
11	13 & Over 200 yd Freestyle	12
13	13 & Over 50 yd Backstroke	14
15	Open 400 yd Individual Medley	16
17	13 & Over 100 yd Butterfly	18
19	13 & Over 200 Breaststroke	20
21	13 & Over 100 yd Freestyle	22
* positive check by 7:30 am (or 30 minutes after warm up begins) The Meet Referee and Meet Management at each site have the right to make all events positive check in, in order to manage timelines.

Events
Sunday, October 18

13 & Over Swimmers

Warm-up 7:00-8:00 am     Events 8:10 am

Women Event #	Events	Men Event #
49*	13 & Over 200 yd Individual Medley	50*
51	13 & Over 50 yd Freestyle	52
53*	13 & Over 200 yd Butterfly	54*
55	13 & Over 100 yd Breaststroke	56
57*	13 & Over 500 yd Freestyle	58*
59	13 & Over 50 yd Butterfly	60
61	13 & Over 100 yd Backstroke	62
* positive check by 7:30 am (or 30 minutes after warm up begins) The Meet Referee and Meet Management at each site have the right to make all events positive check in, in order to manage timelines.

Events
Saturday, October 17

9-12 Year Old Swimmers

Warm-up 12:20-1:20 pm     Events 1:30 pm

Women Event #	Events	Men Event #
23*	9-12 200 yd Breaststroke	24*
25	9-10 100 yd Backstroke	26
27	11-12 100 yd Backstroke	28
29*	9-10 200 yd Freestyle	30*
31*	11-12 200 yd Freestyle	32*
33	9-10 50 yd Breaststroke	34
35	11-12 50 yd Breaststroke	36
37	9-10 100 yd Butterfly	38
39	11-12 100 yd Butterfly	40
41	9-10 50 yd Freestyle	42
43	11-12 50 yd Freestyle	44
45	9-10 100 yd Individual Medley	46
47	11-12 100 yd Individual Medley	48
* positive check by 12:50 pm (or 30 minutes after warm up begins) The Meet Referee and Meet Management at each site have the right to make all events positive check in, in order to manage timelines.

Sunday, October 18

9-12 Year Old Swimmers

Warm-up 12:20-1:20 pm   Events 1;30 pm

Women Event #	Events	Men Event #
63*	9-12 200 yd Butterfly	64*
65	9-10 100 yd Breaststroke	66
67	11-12 100 yd Breaststroke	68
69	9-10 50 yd Backstroke	70
71	11-12 50 Backstroke	72
73*	9-10 200 yd Individual Medley	74*
75*	11-12 200 yd Individual Medley	76*
77	9-10 50 yd Butterfly	78
79	11-12 50 yd Butterfly	80
81	9-10 100 yd Freestyle	82
83	11-12 100 yd Freestyle	84
* Positive check by 12:50 pm (or 30 minutes after warm up begins). The Meet Referee and Meet Management at each site have the right to make all events positive check in, in order to manage timelines.