Arlington Aquatic Club
Fall Gator Mini Meet
October 31 – November 1, 2009
Sponsored by the Arlington Aquatic Club

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #  PVC 10-12

Meet Director:

Evan Stiles
3700 South Four Mile Run
Arlington, VA 22206

Meet Location:

Washington-Lee High School- **New location**

1300 N. Quincy St
Arlington, Virginia 22201

**** Pool entrance is in school near Planetarium ****

Meet Referee:

Ted Berner,, 703-538-5238


Open to all Potomac Valley Swimmers Registered as USA Swimming Athletes and invited teams who are Registered USA Swimming Athletes. All athletes shall compete at the age attained on the first day of the meet.

Inclusion Policy for Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.


Current USA Swimming rules shall govern the meet.

All events are timed finals. All events will be swum slowest to fastest. A contestant may enter up to but no more than three (3) individual events per day.


Notice: Since this swim meet is a public event, members of the press may be present at the meet. Press photographers may be taking pictures and may publish them in the newspaper or in the case of the Washington Post, on their swimming web site No names or ages will be provided to the press without written permission of the parent.


Warm-up and Meet Schedule:

Session 1 (Boys) Warm-up 8:00 - 8:40 am, 1st Event 8:45 am
Session 2 (Girls) Warm-up 11:00 - 11:40 am, 1st Event 11:45 am
We will be running 8 lanes and there will be warm up/warm down available during the meet. Swimmers must be monitored while in the warm up/warm down area.


The prescribed Potomac Valley Swimming Warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.

Public Admission and Program Fee:

There is no public admission charge. Programs for each session will be available for $1.00.  Concessions will be available.


Individual events will be awarded first through tenth place. Relay events will be awarded for first place through fourth place. A heat award will be given to the winner of each individual heat.


All certified officials wishing to volunteer to work this meet please contact the AAC Officials Chairman, Ted Berner, 703-538-5238, prior to October 28. Please include your club affiliation, certifications held, and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time

Entry Fees:

Fees for individual events are $ 4.00
Fees for relay events are $ 8.00

Individual swimmer surcharge- $3.00

Each club is requested to submit one check, payable to                 AAC BOOSTERS, to cover the entry fees for the entire team. Please do not send cash. Meet Directors have been instructed not to accept telephone entries. No late entries for both individual and relays events will be accepted.


General Instructions:

  • Entries may be submitted (1) via e-mail, (2) or by sending a disk to the meet director or (3) manually.

Follow the instructions under the appropriate heading below. The immediately following rules apply regardless of method chosen.

    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.

o        Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download 09-11-events  unzip it and then go to team manager/file/import/meet events). To download as a file, you may need, in Netscape, to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

The file may also be requested directly from the Meet Director, Evan Stiles.


  • NEW:  All Relay-only swimmers must be listed on the meet entry in order to participate in the meet.

Manual Entries:

  • Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
  • There will be a $1.00 surcharge per athlete for all manual entries.

Disk Entries:

  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.

E-mail Entries:

  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to Evan Stiles, in the subject heading type, "2009 Fall Gator Mini Meet - ****" with the club's initials substituted in place of the asterisks.
  • Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Supervision & Seating:

Coaches are responsible for the conduct of their swimmers and families. Please clean your team area after each session, thank you. We ask all parents to sit in the bleachers above the pool and all coaches and swimmers around the perimeter of the pool. Only swimmers, coaches, timers and officials will be permitted on the pool deck.


The Meet sponsor asks each participating clubs to provide one timer for each session. The sponsoring club will provide timers for the meet.


The Meet Director must receive all entries and check for this meet no later than
5:00 PM., Tuesday, October 20, 2009.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

The meet director will be limiting entries to the first 150 swimmers per session.

Send Entries To:

Evan Stiles
Arlington Aquatic Club
3700 South Four Mile Run
Arlington, Virginia. 22206


Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.

Session 1 (Boys) Warm-up 8:00 - 8:40 am, 1st Event 8:45 am
          Session 2 (Girls) Warm-up 11:00 - 11:40 am, 1st Event 11:45 am
Saturday, October 1, 2009

Girls Event #


Boys Event #


7 & Under 100 yard Freestyle



8 Year Old 100 yard Freestyle



6 & Under 25 yard Backstroke



7 & Under 25 yard Backstroke



8 Year Old 25 yard Backstroke



7 & Under 50 yard Breaststroke



8 Year Old 50 yard Breaststroke



7 & Under 50 yard Butterfly



8 Year Old 50 yard Butterfly



6 & Under 25 yard Freestyle



7 & Under 25 yard Freestyle



8 Year Old 25 yard Freestyle



7 & Under 200 yard Freestyle Relay



8 & Under 200 yard Freestyle Relay


Session 3 (Boys) Warm-up 8:00 - 8:40 am, 1st Event 8:45 am
Session 4 (Girls) Warm-up 11:00 - 11:40 am, 1st Event 11:45 am
Sunday, November 1, 2009

Girls Event #


Boys Event #


7 & Under 50 yard Backstroke



8 Year Old 50 yard Backstroke



7 & Under 25 yard Butterfly



8 Year Old 25 yard Butterfly



6 & Under 25 yard Breaststroke



7 & Under 25 yard Breaststroke



8 Year Old 25 yard Breaststroke



6 & Under 50 yard Freestyle



7 & Under 50 yard Freestyle



8 Year Old 50 yard Freestyle



7 & Under 100 yard Individual Medley



8 Year Old 100 yard Individual Medley