11/2/09: CUBU-Burke facility has been moved to Lee District

11/3: DCPR has been moved to Takoma #2

PVS NOVEMBER OPEN MEET

November 6-8, 2009

Sanctioned by USA Swimming

through Potomac Valley Swimming

Sanction # PVS-10-13

Hosted for Potomac Valley Swimming by:

POTOMAC MARLINS, FORT BELVOIR, FISH, OCCOQUAN SWIMMING

Meet Director:	Potomac Marlins Bill Marlin 571-334-0987 Coach_bill@verizon.net	Fort Belvoir Sam Burgi 619-212-9853 sburgi@fbswim.org	FISH Josh Morgan 734-845-0855 jmorgan@pvfish.org	Occoquan Swimming Aaron Dean 703-309-3859 aaron@swimoccs.org
Meet Location:	Takoma #1 300 Van Buren St. NW Washington, DC 20011 202-576-9284	Takoma #2 300 Van Buren St. NW Washington, DC 20011 202-576-9284	Cub Run Recreation Center 4630 Stonecroft Blvd. Chantilly, VA 20151 703-817-9407	Lee District Recreation Center 6601 Telegraph Rd Alexandria, VA 22310-3318 703-922-9840
Meet Referee:	Name Phone number Email address	Name Phone number Email address	Name Phone number Email address	Name Phone number Email address
Club Officials Chairman:	Brian Baker MarlinsOfficialsCoordinator@gmail.com	Ed Dona 703-360-4044 edona@cox.net	Al Melius Cara_and_al_meilus@yahoo.com	Dan Young 703-791-0826 officialschair@swimoccs.org

Meet Schedule

Session	Warm-up Time	Event Start Time
Friday	5:00-5:40 pm	5:50 pm
Saturday & Sunday 9-12 year olds	7:00-8:00 am	8:10 am
Saturday & Sunday 13 & overs	12:00-1:00 pm	1:10 pm
Note: The Meet Director and PVS Admin office will determine if the session start times or check in times will need to be adjusted based upon the number of entries received.

• Eligibility:     Open to all registered Potomac Valley Swimming athletes. The November Open is also open to registered athletes of invited USA

                          Swimming clubs. Clubs interested in participating should request an invitation from the PVS General Chairman, Greg York at

GenlChr@pvswim.org.

                              Swimmers shall compete at the age attained on the first day of the meet. It may be necessary to limit entries due to time constraints.

Meet Directors reserve the right to limit the number of entries in events 7 & 8 (1650 Freestyle), should the number of entries exceed pool rental time. Entries will be processed in the order in which they are received.

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or athlete’s coach) is also responsible for notifying the session’s deck referee of any disability prior to the competition.

• Rules:            Current USA Swimming rules shall govern the meet. All events are timed finals.

Effective October 1, 2009: In swimming competitions, the competitor must wear only one swimsuit in one or two pieces. For men, the swimsuit shall not extend above the navel nor below the knee, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee. All swimsuits shall be made from textile materials and may not contain zippers or other fastening devices. For additional information including the use of modesty wear under swimsuits, see the USA Swimming website.

A contestant may enter no more than FIVE events per day or ELEVEN events during the meet.

SEED TIMES: are short course yards. In the event that short course yard times are unavailable, coaches’ times are preferred over “no times” for all events except event 7 and 8 (1650 Freestyle).

Qualification for swimming events 7 & 8 (1650 yd Freestyle): All athletes wishing to swim the 1650 yd Freestyle must have a minimum provable time of 25:00 or faster OR a 1000yd/800m provable time faster than 15:00.

• Officials:       Each participating club is requested to provide at least one table worker and/or official (referee, starter or stroke & turn judge) per           

session if entering 25 or more splashes. Certified Officials wishing to volunteer to work should contact the appropriate Club Officials                    Chairman prior to October 27.

• Timers:          Participating clubs are required to provide timers in proportion to their entries. One timer is required for each 25 entries, all timers    

                         should sign up at the computer table prior to the start of the meet. Host clubs are required to provide one timer per lane.

•  Supervision: Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.

• Programs:    Programs will be made available for each session at $2.00 each (Friday evening session will be $1.00). Working officials and coaches

                              receive a free program.

• Awards:        Ribbons will be provided to the top 8 swimmers for all 12 & Under events.

Meet Entry Procedures

• All entries should be submitted using Hy-Tek Team Manager and email directly to the Meet Director.
• Events for this meet can be downloaded at
• Please include in the email subject heading “2009 PVS Nov Open - *****” with your clubs name and site (if your club submits multiple entries). Also include the number of
• Two Team Manager meet entry reports (saved in Word) must also be sent. One by swimmer, and one by event.
• Meet Directors are requested to acknowledge receipt by return email within 24 hours of receiving entries.
• No fax or phone entries will be accepted.
• REMINDER: Entry fees are due with each club’s meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted for future meets until all entry fees are paid in full by the club to the Meet Director.

Entry Fees

• Individual events are $3.50 each
• Each Club is requested to remit one check to cover the entry fee for the entire team, made payable to “Potomac Valley Swimming” and mailed USPS to the appropriate Meet Director
• Include the club name if not a club check and note the number of entries
• No cash will be accepted

Late/Deck Entries

· Deck entries are $10.00 per individual event

· All deck entries must be submitted to the Meet Director at least 45 minutes prior to the first event of each session.

· Swimmers will be entered into open lanes in the existing heats on a first come, first served basis.

· The Meet Director reserves the right to deny any Deck entries if the event/meet is significantly over subscribed.

· Evidence of current USA-S registration will be required for all deck entries. This can be done by presenting a copy of your USA-S athlete registration card.

Entry Deadline

The Meet Director must receive all entries for this meet no later than:

5:00 pm, Tuesday October 27, 2009

This date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Please check with your club for the entry deadline information.

Send Entries to:

Takoma #1 Bill Marlin 3212 Allness Lane Herndon, VA 20171 571-334-0987 coach_bill@verizon.net

Takoma #2 Sam Burgi 3736 Mary Evellyn Alexandria, VA 22309 619-212-9853 sburgi@fbswim.org

Cub Run Monika Paris 1649 Kurpiers Ct. McLean, VA 22101 mparis@pvfish.org

Lee District Occoquan Swimming c/o Aaron Dean 6133 Early Autumn Dr Centreville, VA 2-121 703-309-3857 Aaron@swimoccs.org

Locations

To divide entries as practical, teams have been assigned as follows.

NOTE: Once all entries have been received by the Meet Directors, the assignment of clubs will be review by the PVS Office and may be adjusted in order to maintain a reasonable balance between the all sites.

Takoma #1		Takoma #2		Cub Run		Lee District
BTSC	CODS	ASA	CUBU-MD	CUBU-Tysons	CUBU-Burke	AAC	CUBU-Alex
DCPR	FAST	FBST	JFD	CUBU-Loudoun	FISH	UMD	SDS
FGAC	MACH	PEAK	RMSC	MAKO	RIPS	GMU	HACC
MSSC	PM	TESC	TIBU	SNOW		OCCS	PGKS
YORK	JCCW	BWST				CUBU-West
						CUBU-Burke

Warm up

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm up, including times and lane assignment.

Positive Check-in

• All events 200 yards or longer will be positive check in. The meet Director will determine if positive check-in will be necessary for all events in order to maintain manageable timelines.
• Athletes who check into a deck-seeded event, have been seeded and fail to swim the event will be barred from their next scheduled individual event, unless excused by the referee before the event takes place.

Events
Friday, November 6

Warm-up 5:00 – 5:40 pm     Events 5:50 pm

Swimmers must provide own timer for Friday night session for 500 and 1650 Free.

Women Event #	Events	Men Event #
1*	9-12 200 yd Butterfly	2*
3	13 & Over 50 yd Butterfly	4
5#	9-12 500 yd Freestyle	6#
7# @	Open 1650 yd Freestyle	8# @
* positive check by 5:30 (or 30 minutes after warm up begins) # - Check in time for the 500 & 1000 Freestyle 6:00 pm (the 500 & 1650 will be swum fast to slow alternating women and men)
@ -   Please review Distance Entry Rules before submitting entries

Events
Saturday, November 7

9-12 Year Old Swimmers

Warm-up 7:00-8:00 am     Events 8:10 am

Women Event #	Events	Men Event #
9	9-10 50 yd Butterfly	10
11	11-12 50 yd Butterfly	12
13	9-10 50 yd Backstroke	14
15	11-12 50 yd Backstroke	16
17*	9-10 200 yd Individual Medley	18*
19*	11-12 200 yd Individual Medley	20*
21	9-10 100 yd Freestyle	22
23	11-12 100 yd Freestyle	24
25	9-12 200 yd Backstroke	26
27	9-10 100 yd Breaststroke	28
29	11-12 100 yd Breaststroke	30
* positive check by 7:30 am (or 30 minutes after warm up begins) Meet manager, with concurrence of PVS, has the right to make all events positive check in order to manage timelines

Events
Sunday, November 8

9-12 Year Old Swimmers

Warm-up 7:00-8:00 am     Events 8:10 am

Women Event #	Events	Men Event #
45	9-10 50 yd Breaststroke	46
47	11-12 50 yd Breaststroke	48
49*	9-10 200 yd Freestyle	50*
51*	11-12 200 yd Freestyle	52*
53	9-10 100 yd Individual Medley	54
55	11-12 100 yd Individual Medley	56
57	9-10 100 yd Backstroke	58
59	11-12 100 yd Backstroke	60
61	9-10 50 yd Freestyle	62
63	11-12 50 yd Freestyle	64
65*	9-12 200 yd Breaststroke	66*
67	9-10 100 yd Butterfly	68
69	11-12 100 yd Butterfly	70
* positive check by 7:30 am (or 30 minutes after warm up begins) Meet manager, with concurrence of PVS, has the right to make all events positive check in order to manage timelines

Events
Saturday, November 7

13 & Over Swimmers

Warm-up 12:00-1:00 pm     Events 1:10 pm

Women Event #	Events	Men Event #
31*	13 & Over 200 yd Butterfly	32*
33	13 & Over 100 yd Breaststroke	34
35	13 & Over 50 yd Freestyle	36
37*	13 & Over 200 yd Individual Medley	38*
39	13 & Over 100 yd Backstroke	40
41	13 & Over 50 yd Breaststroke	42
43*	13 & Over 500 yd Freestyle	44*
* positive check by 12:30 pm (or 30 minutes after warm up begins) Meet manager, with concurrence of PVS, has the right to make all events positive check in order to manage timelines

Sunday, November 8

13 & Over Swimmers

Warm-up 12:00-1:00 pm   Events 1:10 pm

Women Event #	Events	Men Event #
71*	13 & Over 200 yd Backstroke	72*
73	13 & Over 100 yd Butterfly	74
75*	13 & Over 200 yd Freestyle	76*
77*	13 & Over 200 yd Breaststroke	78*
79	13 & Over 50 yd Backstroke	80
81	13 & Over 100 yd Freestyle	82
83*	Open 400 yd Individual Medley	84*
* Positive check by 12:30 pm (or 30 minutes after warm up begins). Meet manager, with concurrence of PVS, has the right to make all events positive check in order to manage timelines