Minutes approved at the March 2010 Board Meeting

The 2010 February Board of Directors Meeting was cancelled due to weather concerns and the rescheduling of mulitple event due to the poor weather.

Potomac Valley Swimming

Board of Director’s Meeting

Overlee Community Center

6030 Lee Highway, Arlington, VA

January 18, 2010

• Dinner
• Attendance – Greg York, Art Davis, Riley Eaton, Bill Marlin, Yuri Suguiyama, Danielle Schulkin, CJ Fiala, Jim Thompson, Bill Stephens, Dave DiNardo, Manga Dalizu, Linda Klopfenstein, Jim Garner, Brian Pawlowicz, Tim Husson, Paris Jacobs, John Ertter, John Hirschmann, Bob Vincent, Patty Freedman, Lance Page and Terri Marlin.
• Call to Order – The meeting was called to order at 7:00 pm
• Welcome to Patty Freeman and Lance Page from Shark Tank Swim Team: Shark Tank Swim Team has recently applied with USA Swimming to become a registered club and join the Potomac Valley Swimming LSC.
• Lance Page, Head Coach of Shark Tank Racing Squad, gave a brief history of how his team came into existence. Page is a swimming instructor at South Run Rec Center, and has been for about 8 year. The director of the Rec Center approached Lance and asked “how can you retain swimmers, who have been through all levels of the swim lesson program, but aren’t ready to move on to one of the larger swim teams in the area?” Soon Page started a stroke mechanic style program trying to bridging the gap between the Rec Center’s lesson program and the USA Swim teams. As time went on many of the kids wanted to stay with the coaches and the program. As the kids continues to develop and some started moving on to bigger teams. It was then suggested that Page and his staff begin their own program and participate as a USA-Swimming team. They want to stay a small club and are hoping to become part of PVS because a majority of their swimmers live within PVS borders; however the pool where they are currently practicing is just inside VSI territory.

• Approval of December 14, 2009 Meeting Minutes – Motion to approve the Minutes of the December 14, 2010 Board Meeting, Seconded and approved.
• Greg wanted to remind all member of the PVS Board of the following: “Being a representative of PVS it is sometimes easy to forget that we not only represent our selves, our club, but also PVS. Please remember that when you are on the deck and in other public settings who you are representing. We should not be trying to further ourselves, our club, etc.”

• Selection of Nominating Committee for HOD Elections; Greg has asked Linda Klopfenstein, John Hirschmann and Jim Garner to be on the Nomination Committee for the upcoming Board of Directors elections to be held at the House of Delegate meeting in May. The status of the current incumbents and whether they could seek reelection was reviewed.
• Administrative Chair (Art Davis); finishing 2^nd two year term and may not seek reelection to that position.
• Coaches Rep (Manga Dalizu); finishing 1^st two year term and eligible to seek reelection.
•  Athlete Rep (Tara Banks); she is eligible to seek reelection, but may not wish to do so since she is graduating from high school in June.
•  Strategic Planning (Jim Thompson); eligible to seek reelection, he is completing the end of his 1^st full two year term plus a partial term from when he filled a vacancy created by Greg York’s resignation.
•  Age Group Chair (Bill Marlin); end of 2^nd two year term and may not seek reelection to that position.
• Operations (Dave DiNardo); end of 1^st partial two year term, may seek reelection since he will be completing a partial term resulting from replacing Karl Helmann who resigned in early 2009.
• Board of Review (Kerry Ellet, Janet Auger, Manga Dalizu, Mark Eldridge, Wally Dicks – Athlete); Kerry Ellet has completed two two-year terms and may not seek reelection. The remaining four are completing their first two-year term and may seek reelection.

• Linda has suggested to changing when the athlete reps elections occur from summer LC championship meets to spring SC championship meets so the Junior Athlete Rep will have more time to learn about the Board of Directors and begin to participate in meetings during the late spring and summer months, before their terms actually begins September 1. It would also be beneficial to Linda to know who the new Athlete Rep is early in the summer so making plans for the USA Swimming Convention in September is easier.
•  If people wish to pursue this suggestion, this change will have to go to HOD in May as it would require an amendment to our by-laws and then presumably be implemented in spring 2011.
• Art Davis said he would prepare a By-law amendment draft and present it at HOD in May.

• Black History Swim  Meet
• Payment for Elite athletes in exchange for Takoma pool permit: John Ertter has been in touch with DC Government Officials and has presented the details of the proposed agreement for PVS to pay the fees and expenses for three elite athletes to attend the upcoming Black History Meet, February 12-14, 2010, in exchange for a permit to use Takoma for the 2010 November Open. The three athletes schedule to attend the meet are; Sabir Muhammad, Maritza Correia and Byron Davis.
• Media and Publicity Events to include PVS representatives: See Ex Director Report
• There will be a lot of publicity at this event and PVS Representatives are expected to participate. DC very much wants to include PVS in many aspects of this event. Paris Jacobs and John Ertter will get the detailed schedule of when and where PVS representatives are expected to attend.

• Catch the Spirit Clinics: PVS Coaches are needed to help work at this one day camp at one of the DC pools in March or April. The Athlete Representatives have also been asked to assist in the running of the camp. More details are to come regarding this camp.  

• Pool Issues & Rental Rates
• PGS & LC for January 2010 Open: Many of the board members recently went through all PVS equipment and threw out anything that didn’t work and could not be repaired. John Ertter then took the equipment disposed of off the books.
• As of date of the January Board meeting, there has been no formal confirmation from PGS & LC about whether or not we can use the PG equipment or what shape the equipment is in. We have received several conflicting reports regarding the status of PG’s equipment and scoreboard. John Ertter recommends that a full set of equipment be taken to PG to be used as back up equipment for the January Open on January 23-24, 2010. The general consensus is that is would be better for PVS to be proactive to ensure adequate equipment is available for the meet.
• Tim Husson feels that the equipment is in working condition at PG as it was working in October for several High School meets, and recommends using their equipment. Jake will be instructed to take the single line scoreboard to PG for the meet in case the scoreboard is not working. It was then discussed whether or not a Colorado Scoreboard would work with a Daktronics system. The scoreboard will be taken up as a back up.

• Radios and other Equipment: we have a quote for 16 radios and head-sets for $4700.
• Tim Husson has expressed his concern about the price per radio and then potentially misplacing them, considering at the present time PVS is missing 6 radios. It is believed that they are at one of the pools PVS uses to run meets, but have been put away in a closet.
• Tim has researched and found another type of radio that will cost significantly less. He has tested them up to about 200 meters and believes that they will be compatible with the radios that we currently have. Tim will take these other radios to the Officials Committee’s next meeting to get their opinion.
• Question: Is there flexibility of the type of head set that can be used? Yes, these radios can use different headsets.
• Ertter would suggest that Tim along with Jake make a recommendation and then purchase 6 radios with the cap of $300. Tim will purchase a set of 6 of the lesser price radios and take them to the PG site of the January Open for testing. He will report back to the Board in February.
• Ertter wants to make sure that we can clearly mark all equipment with “PVS.” If there is no serial number, then we need to give each piece of equipment a serial number. Bill Stephens has agreed to help obtain labels that can be placed on all PVS equipment.
• We are short on the number of chargers for the Starters. CTS 6 timing consoles and CTS 5 timing consoles. The charges are actually different and we will need to have one for each of the CTS units we own as well as starting systems.

• Equipment Rental:
• Paris Jacobs expressed a concern regarding the equipment rental packages and rates charged by PVS. She feels the fees need to be adjusted to better reflect what equipment is actually requested and used, rather than what is delivered.
• It was noted that even though equipment prices have continued to rise, our rental prices have not. It is time to re-evaluate the rental costs and make adjustment to the fees charged to clubs for renting equipment. She also felt it should allow clubs to pay a lower price if they only need some specific items rather than a full set.
• We will not longer rent computers, printers or meet boxes any longer. [A Flash mail was sent out after the meeting explaining that PVS would no longer rent computers, printer or meet boxes for any club meets.] Emergency situations will be taken on a case by case basis.
• Before the next board meeting, John Ertter will draft a proposed meet rental price list and will send it out to the Board members to review.
• Claude Moore needs an extension cord for the microphone on the Daktronics starting unit. Art feels that we should purchase a cord for them so that when we run meets there. Others said since there are no PVS meets run at Claude Moore and in addition it is not in PVS territory, so why would be purchase equipment for this facility. Others pointed out that the microphone extension cord could be used at any site that uses Daktronics (like PGS & LC), which was better received.
• Motion to purchase a Daktronics starting extension cord for PVS for use at any pool that uses Daktronics. Seconded and approved.
• FCPA has proposed 5% fee increase effective 4/1/10: this will affect not only all PVS pool rental fees for meets, but also all clubs who rent pool space from Fairfax County. At this point this is only a proposal. FCPA is allowing for clubs and others with concerns to express their thoughts during a comment period. Everyone that may be affected by the fee increase is urged to send you comments or concerns to FCPA.

• Seating at Lee District for 18 & U Champs:  Carrie Kreitler called to inform PVS that the bleacher seating at Lee District has been removed due to safety concerns. The removal of the previous set up bleachers will potentially cause a seating problem during the upcoming 18 & Under Championship meet schedule for February 19-21, 2010. Several sets of temporary bleachers have been brought in until a new more permanent set up bleachers are purchased in the spring; however the number of people that the temporary bleachers can hold is significantly less than the old set of bleachers.
• It has been suggested that PVS rents bleachers to put in the lobby area upstairs for all the parents to sit; therefore not allowing parents on deck. The 18 & Under Champs is a large meet and pool deck space is needed for the swimmers. [Staff at Lee District has declined our request of adding bleachers to the lobby area of the facility. PVS has also attempted to move the meet to an alternate facility for this year; however no other facility is available for the days and time needed. We will be using Lee District for 18 & Under Champs and notices will be sent out to all PVS members, through Flash Mail and postings on the web site regarding the limited spectator seating.]

• Items from January 6, 2010 Competition Committee Meeting
• Motions from CCM:
• To accept Club Bids to host PVS meets for 2010-2011 season – all teams have requested the same meets as previous year. The four designated member s of the PVS Board, Bill Marlin, AG Chair; Riley Eaton, Sr. Chair; Manga Dalizu, Coaches Rep; Yuri Suguiyama, Coaches Rep recommend the PVS Board approve the following:
• AG/SR 1, 6/13, Lee: MACH & Fairland: PM
• LC Distance, 6/19-20, Takoma, CUBU
• AG/SR 2, 6/27, Lee: PM & Fairland: FAST
• LC Sr. Champs, 7/15-18, UMD, CUBU
• LC Jr. Champs, 7/15-18, UMD, CUBU
• LC AG Champs, 7/22-25, Fairland, FBST
• Oct Open, 10/15-17, Fairland: CUBU & OCCS, Lee: PM
• Nov Open, 11/5-7, Cub Run: FISH, Mt. Vernon: OCCS, Takoma: PM & FBST
• Jan Distance, 1/8-9, Lee: CUBU
• Jan Open, 1/22-23, MLK: RMSC, PG: MACH, Fairland: FAST, BWST
• Feb Distance, 2/13, Fairland: FAST
• 18 & U Champs, 2/18-20, Lee: FBST
• Jr Champs, 3/3-6, MLK: RMSC
• Sr. Champs, 3/10-13, TBD: CUBU
• JO’s, 3/17-20, TBD: MACH
• Motion to accept all bids as recommended. Motion was seconded and approved.

• Club Meet Bids April 1, 2010 – Aug 31, 2010:  The Competition Committee voted to endorse the following meets and recommend to the Board that they issue sanctions to the following meets, once all sanction requirements are met.

• YORK, Cherry Blossom, 4/16-18, Oak Marr
• MACH, MACH LC Classic, 4/24-26, Takoma or Wilson
• FAST, Munchkin Mania, 4/25, Fairland
• RMSC, LC Invite, 4/30-5/2, MAC
• MSSC, Early Bird LC, 4/30-5/2, Fairland
• OCCS, LC Pentathlon, 5/8, GMU-Manassas
• FISH, LC Derby, 5/8-9, GMU
• SNOW, Spring Classic Invite, 5/7-9, Claude Moore
• PM, VA State Champs, 5/29-31, Oak Marr
• SNOW, LC Invite, 6/4-6, Claude Moore
• RMSC, MD States, 6/4-6, Rockville or MAC
• FISH, June LC Invite, 6/12-13, GMU
• Motion to accept Club Meet Bids April 1, 2010-Aug 31, 2010. Motion was seconded and approved

• Sept. 1, 2010 – Dec 31, 2010, Club Meets: The Competition Committee voted to endorse the following meets and recommend to the Board that they issue sanctions to the following meets, once all sanction requirements are met.

• MSSC, All Free Meet, 10/2-3, Fairland
• HAAC, Harvest Moon, 10/9-10, Herndon Rec
• MAKO, Fall Invitational, 10/9-10, GMU
• PEAK, All Free Meet, 10/10, PG (pending Redskin schedule, 10/17 2^nd choice)
• MSSC, Fall Senior Meet, 10/23-24, Fairland
• PEAK, Senior Circuit #1, 10/23-24, PG (pending Redskin schedule, 10/16-17 2^nd choice)
• CUBU, CUBU Tri Meet, 10/23-24, Claude Moore or Georgetown Prep
• AAC, Fall Gator Mini, 10/30-31, Washington Lee HS
• FAST, Odd Ball Challenge, 11/20-21, Fairland
• CUBU, Pilgrim Pentathlon, 11/21, Claude Moore or Georgetown Prep
• PM, Sport Fair Classic, 12/2-5, GMU
• MSSC, Christmas Champs, 12/3-5, Fairland
• MACH, Turkey Claus, 12/3-5, Takoma
• CUBU, Tom Dolan Invite, 12/9-12, GMU
• Motion to accept Club Meet Bids Sept.1, 2010 - Dec. 31, 2010. Motion was seconded and approved

• Jan 1, 2011 – March 31, 2011: The Competition Committee voted to endorse the following meets and recommend to the Board that they issue sanctions to the following meets, once all sanction requirements are met.

• MSSC, Winter LC, 1/8-9, Fairland
• MAKO, MAKO Winter Invite, 1/8-9, GMU
• CUBU, Snowball Splash, 1/16, Claude Moore, American or Georgetown Prep
• AAC, Senior Circuit #3, 1/15-16, Washington Lee HS
• PM, Snowdude Mini, 1/22-23, Mt. Vernon
• FISH, Fish Qualifier, 2/5-6, Spring Hill
• CUBU, CUBU Qualifier, 2/5-6, WHARF
• FAST, Munchkin Mania, 2/6, Fairland
• PM, PM Qualifier, 2/12-13, Cub Run
• OCCS, President’s Day, 2/12-13, GMU-Manassas
• PM, President’s Day Bash, Cub Run
• AAC, Winter Gator, 2/19-20, Washington Lee HS
• MSSC, Spring Champs, 3/26-28, Fairland
• MAKO, MAKO Spring Invite, 3/26-27, GMU
• Motion to accept Club Meet Bids Jan.1, 2011 – March 31, 2011. Motion was seconded and approved

• The General Chair reminded body that we should send VSI the PVS Club hosted meet schedule to make sure they have no conflicts with our club meets.

• Distance proposal: Bill Marlin, Age Group Chair, proposed to the Competition Committee that the rules regarding entry qualifications for PVS Distance Meets be changed so that the only swimmers 13 and over may apply for a waiver for PVS Distance meets. All 12 & under swimmers MUST have a 500 time equal to or faster than 7:20.00 in order to enter the 1000 freestyle. In order to enter the 1650 12 & under swimmers MUST have a 1000 time equal to or fast than 15:00.00. The Competition Committee voted to support this rule change so now only the 13 & over may apply for the waiver. Bill presented the above motion on behalf of the CC to the BoD, the motion was seconded and approved.

• Senior Champs: A proposal was made and approved at the Competition Committee Meeting to make all 3 heats of Senior Champs Finals open to all athletes regardless of their LSC affiliation. Therefore the CCM recommends this action to the board for approval.
• A motion is made to open the “C” final of PVS Senior Champs to athletes from all LSC’s. After a brief discussion, the motion was seconded and approved.

• Zone Coaches:
• The Competition Committee voted for the 2010 Spring SC Zone Assistant Coaches; Scott Bryant, PM; Steve Menard, AAC; Tony Murray, FAST; Damian Rodino, MACH and Nick Kaufman, RMSC.
• A motion was made to accept the Scott, Bryant, Steve Menard, Tony Murray, Damian Rodino and Nick Kaufman as the Assistant Coaches for the 2010 Spring Zone Meet.
• The Competition Committee voted for the 2010 Long Course Head and Assistant coaches; Steve Menard Head, Emily Felker, Assistant Head.
• A motion was made to accept Steve Menard as the Head Zone Coach and Emily Felker as the Assistant Head Coach for the 2010 Summer LC Zones, the motion was seconded and approved.

• PVS Travel Assistance Rules; this was brought forth at the Oct CCM meeting and it was recommended that all Travel Assistance guidelines for calendar 2010 USAS championship meets be the same in 2009.
• A question was raised as to whether the board realized that by using the recently decided upon April 1 deadline, a swimmer can use the 4 events swum in April for LC Juniors and Seniors as well as SC Juniors and Seniors without the double dipping rule in place?
• Riley commented that the deadline was moved back to April 1 in order to even out the qualifying time frame. He feels we shouldn’t assume that coaches are going to try to take advantage of the policy.

• Travel Assistance for 2009 SC Nationals & 2009 SC Juniors:
• Short Course Senior Nationals (Dec): There were a possible 13 applicants; however only 2 requests were made for Travel Assistance. 11 swimmers representing a college within our territory did not apply. Of the two requests made, one was a few days late, but in good order; the second request was on time and again is good order. It is recommended to grant both applicant’s club with one share of $450, for a total amount of $900.
• Greg York made a motion to grant both swimmer’s clubs a full Senior National share of $450 for a total of $900. The motion was seconded and approved.
• Short Course Junior Nationals (Dec): There were a possible 37 applicants and all 37 sent in requests for Travel Assistance. Of the requests received, there were 2 that were one day late and 1 that was two days late. Of the 34 requests that were received on time: one listed only 3 event, one listed only 1 and one listed no events; however they all had enough events to qualify them for Travel Assistance. If all 37 requests were granted, under the current maximum cap of $7500, they would each receive a share of $202.70 for a total of $7499.90. If a full Junior National share of $250 is given to all 37 athletes the total paid out would be $9250. It was recommended that all 37 applicants receive travel assistance.
• Greg made a motion to grant each swimmer’s club a full Junior National share of $250 for a total pay out of $9250, with the difference to come out of the Senior SC National Travel Assistance budget. The motion was seconded and approved.
• The question, “Would it be possible to create one large travel budget which would include both Junior and Senior Nationals for both the Long Course and Short Course seasons together. Bill Stephens commented that it was presented this way in the budget.
• Linda Klopfenstein has requested that coaches try to get in their requests a bit sooner and not wait until the last minute to send them in.

• New PVS Club – Dream Sharks Swim Team; they have sent in all paperwork to Sumie and it has gone to USA Swimming for final approval.
• Motion to approve them on a conditional basis assuming USA Swimming approves their application. The motion is seconded and approved.
• Old Business
• Update on Policies & Procedures – Admin Chair, Art Davis, reported he has done everything to prepare a red line to update the P & P  for changes the HoD and BoD has approved during the period from 2003-2009. He will work on the committee stuff off line and will come back in February for a vote. See proposed amendments. 

• PVS Investments & PVS Investment Policy – Bill Stephens was asked at the December BoD meeting to check with First Western to ensure that they will work with PVS and our currently investment policy. First Western, the proposed new Investment firm, responded by saying yes they would honor PVS’s Investment Policy as it currently is stated. There was a questions raised regarding whether or not any steps were taken to compare First Western with Dain Raucher in terms of both their historic performance and management fees. Several members of the board were under the impression that a detailed comparison was to be reported on; however it was discovered in the December minutes that all that was reflected in those minutes is that he was asked was to ensure First Western would follow the current Investment Policy. John Ertter stated he has no problem with keeping our investment with Dain Raucher, since Dain Raucher has continued to perform at an acceptable level. Bill Stephen feels more comfortable moving to First Western and saddling up with USA Swimming. Several other members of the board are still looking for actual numbers as to why First Western will be better than Dain Raucher, which is a question that was raised several board meetings ago. Many feel that deciding between the two investment firms is like comparing apples to apples and want a firm reason why making the move is in the best interest of PVS.
• Bill Stephens makes a motion that we move our money from Dain Raucher to First Western. Seconded, all in favor 4, opposed 4 and 2 abstain. Motion fails.

• Communication Plan for PVS Vision Statement: see report. The new PVS Vision Statement is now posted on the PVS website. Jim Thompson is preparing an article to be included in the upcoming Official’s Newsletter. The Mission statement (1 page summary) will also be added in the all championship meet programs for both the 2010 Short Course and Long Course seasons. At the May HOD meeting Jim will discuss the Vision Statement and proposes that the Board uses it as an annual report card to the House.

• LEAP Project Update: John Hirschmann had provided the Board with a report in advance of the meeting.
• There were 11 items left to do coming into the January Board meeting.
• The Board just approved a communication plan for the mission and vision statements, so this item is now completed.
• Four items involve registration. Art Davis is expected to provide the material shortly which will permit this item to be completed.
• One item involves safety. Dave DiNardo is expected to provide the material shortly which will permit this item to be completed.
• The remaining five items involve completing an updated P & P and policy items related to how PVS authorizes sanctioned and approved meets and observed swims.
• New Business
• Request from RMSC for equipment purchase subsidy: RMSC would like to participate in the equipment subsidy program and has made a formal request for a double share (instead of $5,000 they are requesting $10,000). They are actually two separate government agencies that make up one large team in Rockville and Montgomery County. Given the size of their team they would like to purchase 2 full sets of new equipment to use at meets that they run.  According to the policy, any club may receive up 50 % of the cost of the timing equipment not to exceed $5000. PVS will then waive the splash fee until the subsidy is paid off. The equipment package can includes; touch pads, a harness, timing system and starter. Does anyone have a problem with RMSC asking for 2 sets. John Ertter feels that PVS has always offered equal opportunity (i.e. one club, one vote), so will allowing RMSC to purchase 2 sets of equipment through this program be fair to the other teams in the LSC. It was also noted that there is at least one other team is getting ready to put in a bid, as well as at least one other team has expressed interest in the program. Several members of the board felt most other teams in PVS are not large enough to need 2 sets of equipment and that if another team requested 2 sets, it would be considered as well.
• RMSC looked and tried to fill out a form and tired to do this in a procedural way; however found that PVS has not yet created a way to make a formal request. It is felt that PVS needs to find a formal procedure so as other clubs choose to participate there is a formal procedure in which to follow.
• A Motion was made for RMSC will be allowed to work with John Ertter to purchase 2 sets of equipments. The motion was seconded and approved with one abstention due to potential conflict of interest.
• Reports
• Executive Director Report- see report submitted
• Athlete Representatives – The athletes have completed the PVS Athletes Vision Statement. It has been posted to the website. Separately, the athletes are being asked to help with the Catch the Spirit Camp in DC and are requested to bring back feedback regarding the Championship meets this spring.
• Administrative: see report submitted.
• Webmaster Report – Tim Husson reported that there is an upcoming USA Swimming SWIM workshop. March 12-14, 2010 in Austin, TX. Times and Sanctioning Workshop. USA Swimming will pay for one person from each LCS’s hotel and registration, with the LSC paying the transportation. Tim was previously approved to attend and is now registered. He also reported that USA Swimming is offering to have a second member of the LSC to attend at the LSC’s expense, it was suggested that Terri Marlin attend as well as the Sanction chair. Both Tim Husson and Terri Marlin are approved to attend the TIMES and Sanctioning Workshop presented by USA Swimming.
• The swimmers like the top times report posted to the PVS website.
• Finance/Accounting: nothing new to report other than what was presented earlier in the meeting.
• Operations Division – see report submitted. Dave thanked all those who helped with the equipment check. Jake has been working on the maintenance of all the equipment that was in need of repairs. John Ertter reported that all equipment that has been purchased has now been delivered.
• Senior Division – no report
• Age Group Division – Scott Witkin from RMSC will be the Meet Ref for the IMX meet. Bill has not yet met with Open Water Chair from Maryland Swimming regarding the Open water swim for the 2010 Summer Zone meet; however he is scheduled to meet with him later in the week.

• Coaches Representatives – The Diversity Member of the board was supposed to brought up at HOD last year, but at the time of the 2009 HOD meeting, we no longer had a person interested in the position. We feel it is important to first have the person to fill the position instead of first having the position authorized. We need a person who is able to bridge the gap between PVS and the inner city. Paris has volunteered to go out and talk to several people about taking on this position. Greg feels it is important that we have “this person” to begin coming to Board meetings on a regular basis and participate before we take this to the HOD in May.
• Manga wants to put something together for coaches (particularly the younger, newer ones) about proper protocol for warm up procedures, which end you get in, when you start sprint lanes, when you start pace lanes.
• Officials – see report submitted.
• About 1 week ago PVS ran a Stroke & Turn, CTS and Computer Operator clinic with about 80 participants primarily from DCPR. Many of them were very enthusiastic and egger to participate in PVS. We are hopeful they will participate in all meets sanctioned by PVS and not limit themselves to only those meets hosted by DCPR. See report regarding training participation.

• Strategic Planning – no report submitted.
• Date for next BOD Meeting; February 15, 2010
• Adjourn; 10:16 pm