Draft Minutes until approved at the January 2010 Competition Committee Meeting


Potomac Valley Swimming

Competition Committee Meeting

September 27, 2009

Overlee Community Center, Arlington



1.      General Chair

a.       Attended all GC meeting, they all discussed communication, getting along with other LSCs and LEAP program. John Hirschmann is taking the lead on the LEAP project; which is a LSC evaluation program within USA Swimming.

2.      Ward Foley; received a continuing coaches education grant. He is reporting on the meetings he attended while at the USA Swimming Convention.

a.       1436 athletes went to Junior or Seniors and maintained a 3.? GPA

b.      First time Open Water Champions will be awarded the same as First time Pool Champions.

c.       Center of Excellence; there are now 3 sites, the Baltimore area with Bob Bowman, Phoenix with Sean Hutchinson (?), and North Carolina with Dave Marsh

d.      Air Quality: some testing has been done. One of the biggest contributors to poor air quality is the amount of urine in the pool. Please encourage your swimmers to use the restroom.

e.       Communication Committee: this is very important to USA Swimming. We all need to know how to handle “emergency situations”. Try to avoid the rumors and steer the message correctly. USA Swimming is available to help improve crisis communication.

f.        Internet Crimes: make sure if you use social website that you know you who has controls and who is using your site.

g.       Build a pool: USA Swimming will be offering several Regional one day workshops starting in 2010. The closest one to PVS is scheduled for the Fall 2010 in New Jersey. See the USA-S website for more information.

h.       IMX meets are starting this fall, they are currently looking for a pool in the northeast to run an Eastern Zone IMX meet.

                                                                           i.      Need a 2 course 8 lane pool with warm up/warm down.

                                                                         ii.      4 sessions, 3 days with roughly 900 swimmers.  

                                                                        iii.      Between Nov 1, 2009 and  July 1 2010

i.         New program, “IM Ready”, includes the 4 50s and the 100 IM. The idea is to get the younger kids ready to for the IMX program.

j.        Oct 1 start date for the new swim suit rule.

3.      Sr. Chair: no formal report submitted, all items included in meeting minutes

4.      Age Group Chair; no report submitted

5.      Coaches Rep: see report submitted

a.       Age Group Development (handout)

b.      Trying to make the PEAK mandatory for club renewal in the 4 year plan

c.       Club Recognition: this is a benchmark program, please encourage your club to participate in this program; Both the Eastern Zone and PVS were singled out for having the fewest number of clubs who have participated in this program.

d.      USA-Swimming is starting a “Young Gun” program, encouraging younger up and coming coaches to speak out and help develop other coaches and clubs, etc. There is a lot of help out there for you club and your coaches. Contact Peter Clark for more information

e.       All clubs are encouraged to use the Club Portal there are a lot of new features, please look into it.

6.      Athlete Rep

a.       They did a great job, and participating in many great activities including going into the inner city of Chicago to work with Diversity athletes. CJ Fiala has applied to be on several USA Swimming Committees.

·        Eastern Zone News

1.      Reminder that 2010 SC Zones we can bring 3 swimmers per age group in 12 & U age groups

2.      2010 Eastern Zone meets:

a.       2010 Southern SC Sectionals at Germantown – host club RMSC

b.      2010 Northern SC Sectionals at Buffalo – host club STAR

c.       SC Age Group Zones at Rochester, NY – host club FAST

d.      LC Super Sectionals (this meet has yet to be determined)

e.       LC Age Group Zones at MAC / Rockville – host club PM

3.      2010 LC Super Sectionals bonus events – make 1 / get 1…

       make 2 / get 2…make 3 or more / get only 1

4.      When meet is swim in 10 lane pool, 10 will make finals and 10 will be scored.

5.      EZ voted to NOT run a LC 15&O Zone Championship meet; the parameters don’t’ fit into the Eastern Zone schedule well and the EZ doesn’t feel that there is really a need for this meet.

6.      USA Club Portal: All clubs are encouraged to begin using the portal.

7.      Maximum Zone meet times have been released

8.      There will be a Coaches Clinic in Ithica, NY on Nov. 13-15, encourage your coaches to attend.

·        PVS Board Action items

1.      Reminder of PVS Equipment Purchase Program: As of now, no teams have expressed any interest. If your team is interested please contact John Ertter. PVS will subsidize up to 50% of the total cost of your equipment purchase (up to $5000).

2.      1 athlete rep from each club is requested to attend HOD in May.

3.      PVS BOD accepted and approved all CLUB meets that were submitted for Sept 1- Dec. 31 of 2009, these meets are all currently on the PVS Schedule.

4.      PVS BOD accepted and approved all CLUB meets that were previously submitted for Jan 1- March 31, 2010

5.      PVS Jan. Dist meet had to move to Jan 2-3, 2010 due to pool availability

6.      PVS BOD accepted and approved all PVS meets for April 1 – Aug. 31, 2010

7.      Swimposium Reminder: Paris Jacobs gave an update on the Swimposium. The athlete track is full, but there is still room for coaches, please encourage your coaches to attend.

8.      PVS Travel Assistance reminder

a.       USA SC Nationals. And Jr. Nationals Qualifying period is April 1 – entry deadline

b.      The swimmer must have 4 swims in a PVS sanctioned meet with no requirement to swim the individual event in a PVS sanctioned meet which is swum at the National meet for which travel assistant is being requested.

a.       There was a request to have the travel assistance admin send an email or note when the applications are received and if they are complete or need additional information before they can be processed. This request will be taken to the Board.

c.       Establish Criteria for 2010 Travel Assistance to National Meets: it was recommended that the Travel Assistance criteria remain the same in 2010 as it was in 2009.

a.      A motion was made to keep the same Travel Assistance criteria for the 2010 season, seconded and approved

·        PVS Age Group Coach of the Year Award winner – Dave Kraft -  RMSC

·        Establish 2010 PVS SC schedule (PVS meets only, no club meets)

o       October Open, October 15-17, 2010

o       November Open, November 5-7, 2010

o       January Distance, January 8-9, 2011

o       January Open, January 22-23, 2011

o       February Distance, February 13, 2011

o       18 & Under Age Group Championships, February 18-20, 2011

o       Junior Championships, March 3-6, 2011

o       Senior Championships, March 10-13, 2011

o       14 & Under Junior Olympics, March 17-20, 2011

§         Motion to approve the proposed PVS short course meet schedule for 2010-2011 season, seconded and approved