CUBU
Kit Mathews
301-524-4775
kmathews@cubu.org

Important: This meet is being swum in a different format this year. It will be swum in both a Short Course Yard (SCY) and Long Course Meter (LCM) format. The Thursday Distance session and all morning (preliminary sessions) will be swum SCY. The Friday, Saturday and Sunday Finals Sessions will be swum LCM.

Open to all USA Swimming registered athletes, with priority being given to PVS athletes. Contestants must have equaled or bettered the applicable no slower than (NST) qualifying times listed. Long course entry times are non-conforming and will be seeded after SCY entry times for all events. Do not enter with a time achieved prior to March 2, 2002

All entry times and USA Swimming memberships are subject to verification. Any athlete not achieving a QT, may be asked to prove the entry time to the Meet Director prior to the end of the meet.

Current USA Swimming rules shall govern the meet. All events are trials and finals, except for relays and the 800/1000 and 1500/1650 freestyle, which will be timed finals. Evening finals heats will be swum in the following order: "A", "B", and "C"

Positive check-in is required for all individual and relay events 400 yards/meters and longer These events will be seeded on the deck. Swimmers and relay teams not checked-in will be scratched from that event. Athletes who have checked in, been seeded, and fail to swim the event will be barred from their next scheduled individual event.

The Women's 1650 Free and Men's 1000 Free will be offered only in SCY Thursday evening. Both the Women's 800 LCM and 1000 SCY Free as well as the Men's 1500 LCM and 1650 SCY Free will be offered on Sunday. Swimmers will not be permitted to swim both events on Sunday.

For all distance events, positive check-in is required. Verification of time must be submitted with entry. Swimmers are also required to provide their own timers and if desired, counters.

The 1000 and 1650 yard Freestyle will be swum fastest to slowest on both Thursday and Sunday, and will alternate women and men if only one course is used (more likely on Thursday.) If two courses are used for the 1000 and 1650 Free, the slowest heats may be moved to permit both courses to finish at approximately the same time.

The Women's 800 and Men's 1500 meter Freestyle will be swum slowest to fastest on Sunday. The fastest heat of each event will be swum as the first event of the evening program on Sunday.

There is no limit of relay entries per club for each relay. The 400 Free, 800 Free and 400 Medley Relays will be swum only in LCM. Only two teams may score. The 200 Free and 200 Medley Relays will be swum SCY and will NOT be scored.

A contestant may compete in a maximum of seven (7) individual events, and compete in no more than three (3) individual events per day.

Special Note: It is anticipated preliminaries will be conducted in separate courses for Men and Women. Athletes should select their events with that in mind.

There will be NO SCHELDULED BREAKS prior to start of distance events or relays.

PVS scratch rules apply for swimmers scratching finals. If a swimmer fails to properly scratch from a final event and does not appear for the final, he/she will be barred from further competition for the remainder of the meet.

No deck entries will be accepted.

Time trials will be conducted at this meet and swum after both the prelim and finals session on Friday, Saturday and Sunday. Time trials will be swum in SCY after prelims and LCM after finals. The 1000/1650 will be offered in SCY only following Events 1 and 2 on Thursday evening.

Time trials following prelims may need to be limited to permit the pool to be reconfigured to LCM. This may be particularly true on Sunday due to the need to swim the slow heats of the 800/1500M Freestyle Sunday afternoon.

Time trial fees are $10.00 /attempt. Time trials are only for those athletes entered in the meet, and are swum in the following order; those events contested that day, followed by those events remaining to be contested, followed by those events already contested. Athletes will be permitted one time trial per time trial session scheduled provided that this does not cause them to exceed the daily event participation limitations. Swimmers are required to provide their own timer for time trials.

Coaches are responsible for the conduct of their swimmers and families and for cleaning up their team areas.

Events: 20, 17, 16, 15, 14, 13, 12, 11, 9, 7, 6, 5, 4, 3, 2, 1
Relays: 40, 34, 32, 30, 28, 26, 24, 22, 18, 14, 12, 10, 8, 6, 4, 2

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments.

Officials for this meet will be assigned by the PVS Officials Committee. USA Swimming is expected to designate and approve this meet for national certification of officials. Those officials working a minimum of three (3) complete sessions will be able to apply for national certification. All certified officials wishing to volunteer to work this meet please contact the PVS Officials Vice-Chairman, Jim VanErden at 703-239-2963 or email vanerdenj@goodwill.org no later than Monday March 1. Please include your club affiliation, certifications held, and sessions you wish to work. Those officials who learn of their availability subsequent to March 1 are encouraged to contact Jim VanErden as soon as possible.

Assignments will be made by the PVS Officials Committee and posted to the PVS website when made. Certified officials who have not previously volunteered should contact the referee upon arrival to make their services available. A comprehensive officials' briefing will precede each session during warm-up. Assignments will be posted to the PVS Website no later than Monday, March 8.

Participating clubs are required to provide timers in proportion to their entries. The meet director will determine the number of timers per club and lane assignments. The host club(s) are required to provide one timer per lane.

There is no admission charge. Program for all sessions will be available for $10.00, and will include a finals program coupon for each evening session at no additional charge

Fees for individual events are $5.00; relay events are $10.00. Each club is requested to remit one check to cover the entry fees for the entire team. Please do not send cash. Meet directors have been instructed not to accept telephone entries. Any team that enters more than 10 swimmers and does not use Hy-Tek, will incur a surcharge of $1.00 per swimmer

General Instructions:

• Entires may be submitted (1) manually, (2) by sending a disk to the meet director or (3) via e-mail.
Follow the instructions under the appropriate heding below. The immediately following rules apply regardless of method chosen.
• Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
• Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
• Individual or unattached entries will only be accepted by manual entry sent to the address listed below or by e-mail containing all the particulars required by the master entry sheet.
• Optional: Before preparing your entries, events and SCY/LCM QT's for this meet can be downloaded and then imported into team manager (go to team manager/file/import/meet events). The file is now available zipped "25mm031104.zip"

• Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. Short course entry times must be designated with a capital letter "Y".
• There will be a $1.00 surcharge per athlete for manual entries of 10 or more.

• Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the disk entries must also be included.
• All relays may be submitted in Hy-Tek (commlink II file) or on PVS master entry sheet.

• Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
• Attach one report by event, one by name (save as Word for Windows in Team Manager)
• Attach commlink file
• In body of e-mail give total number of entries including relays (men, women, total entry) and contact information (name, phone, e-mail address)
• Remember to also send entry fee check via USPS
• Clubs submitting by email should submit entries to kmathews@cubu.org, in the subject heading type, "2004 PVS Senior SC/LC Champs - ****" with the club's initials substituted in place of the asterisks.

Long course entry times must be designated with a capital letter "L". Long course entry times will be non-conforming times for all events and will be seeded after short course entry times. Entries not submitted on the required forms, are not complete or are not legible, will not be accepted and will be returned.

The meet director must receive all entries for this meet no later than

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Athletes achieving a qualifying time for the first time after the meet entry deadline for this meet will be allowed to enter. Email your entries Kit Mathews at kmathews@cubu.org by 5pm on Monday, March 8, 2004.

Make checks payable to:

Kit Mathews
2 North Pendleton Court
Frederick, MD 21703
301- 524-4775
kmathews@cubu.org

1 $ #

19:58.29Y

1650 YD Freestyle

20:30.09L

1000 YD Freestyle

11:20.99Y

2 $ #

9:39.19L