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Meet Location: | Oak Marr Recreation Center
3134 Jermantown Road Oakton, VA 22124
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Facility: | Oak Marr is a 50-meter pool with 21 lanes of short course pool. We will be running two (2) courses for the meet, one 8-lane course and one 7-lane course.
11 and over preliminaries sessions and the 10 and under sessions will be swum in two courses, finals sessions will be swum in one course. Lanes will be available for continuous warm-up and warm down throughout the meet for the 11and over swimmers.
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Meet Manager: | Karl Hellmann, hellmannkj@yahoo.com
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Officials: | All certified officials wishing to volunteer to work this meet please contact the TCSD Officials Chairman, JC Richards, at jc.richards@jer.com prior to Saturday November 13th. Please include your club affiliation, certifications held, and sessions you wish to work. Officials assigned to this meet should sign in at the Admin table at the start of the Warm-up. Certified officials, who have not been contacted, should volunteer their services to the Referee.
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Timers: | Participating clubs are required to provide timers in proportion to their entries. The meet manager will determine the number of timers per club and any lane assignments.
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Schedule: | 11 and Older Prelims | Warm-up: 6:30-7:50 AM | Events: 8:00 AM
| 9-10 Timed Finals | Warm-up: 1:00-1:30 PM | Events: 1:45 PM
| 11 and Older Finals | Warm-up: 5:00-5:50 PM | Events: 6:00 PM
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Warm Ups: | The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. Teams will be assigned lanes for warm-ups. Coaches are responsible for monitoring their swimmers during warm-ups and the meet. Note: The Meet Manager reserves the right to modify the warm-ups based on the number of entries. Coaches will be notified by email in such an occurrence.
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Eligibility: | Open to all USA Swimming registered swimmers from the invited teams.Athletes shall compete at the age attained on the first day of the meet.
Individual
Events:Contestants may enter a maximum of seven (7) individual events and may not participatein more than three (3) individual events per day.
Relays:Teams may enter two (2) relays per event. All Relays are swum in the prelims session.
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Warning: | Any club or individual that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered swimmer to represent them, will be fined by PVS the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.
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Inclusion Policy for Swimmers with a Disability: | PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete's coach) is also responsible for notifying the session referee of any disability prior to the competition.
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Entries/Fees: | Email entries are preferred. See email address below.Teams must enter on computer disk (Hy-Tek). Please send two disks. Include one meet entry report by swimmer and one report by event.Fees for individual events are $4.00; relay events are $8.00. There is a $2.00 Surcharge per swimmer.Each club is requested to remit one check to cover the entry fees for the entire team.
Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "09mm111904.zip", (now posted)  unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"
MAKE CHECKS PAYABLE TO: SDS Please do not send cash. Late (deck) entries are $10.00 per individual event and must be submitted no later than 30 minutes prior to the first event of each session.
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Entry Deadline: | All entries must be received no later than
5:00 PM, Tuesday November 9, 2004Important:The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.
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Email or Mail Entries to: | Lyn Hellmann
P.O. Box 650070
Sterling, VA 20165
Email (Preferred): hellmannkj@yahoo.com Phone:(703) 917-9208 press mailbox #1
Meet Directors are requested to acknowledge receipt by return email within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than email to confirm receipt.
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Competition Rules: | Current USA Swimming rules shall govern the meet.
Seeding for Finals will be based on Entry Times. · - Swimmers with "A" or better entry times will only be eligible to qualify for the A & B finals.
·- Swimmers with "BB" and slower entry times will only be eligible to qualify for the C finals. ·
- The entry time will determine the appropriate finals for which the swimmer can qualify. The swimmers actual times from the prelims session will determine the seeding for each final.
For 11-12 Age Group
A Final - Top eight (8) "A" or better entry time qualifiers from prelims swim in finals.
For 13-14 & 15-18 Age Group C Final - Top eight (8) "BB" and slower entry time qualifiers from prelims swim in finals.A & B Final - Top sixteen (16) "A" or better entry time qualifiers from prelims swim in finals.Order of Finals is C, B, A
Exceptions: · - The 11-12 500 Free and 11 & Over 1000 Free events will swim as Timed Finals in the Friday Prelims Session.
· - Only the top eight (8) "A" or better entry time qualifiers in the 11 & Over 400 IM and the 13 & Over 500 Free will swim in the finals session.
·- The 1000 Free and 400 IM will be 11 & Older events. Scoring for these events will be by the following age groups; 11-12, 13-14 and 15-18. The 500 Free will be a 13 & Over event. Scoring for this event will be by the following age groups; 13-14 and 15-18.
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Withdrawing from Finals: | PVS scratch rules apply for swimmers scratching finals. If a swimmer fails to properly scratch from a final event and does not appear for the final, he/she will be barred from further competition for the remainder of the meet, unless excused by the Referee.
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PVS Positive Check-in Policy: | Athletes who have not been checked-in prior to the specified time will be scratched from the event. Athletes who have been checked-in, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee.
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Positive Check-in: | All events 200 and up will be positive check-in. Positive check-in times may be adjusted. If check-in times are adjusted, the Meet Director will notify teams via email and post the new times in the Meet Announcement.
Friday:· - Events # 1, 2, 3, 4, 5, 6 - 7:30AM
·- Events # 19, 20, 21, 22, 23, 24 - 8:15AM·
- Events # 25, 26, 27, 28 - 8:30AM Will swim fastest to slowest in Prelims session
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Saturday· - Events # 37, 38 - 7:30AM·
- Events # 47, 48, 49, 50, 51, 52 - 8:00AM·
- Events # 103, 104 - 1:15PM
Sunday· - Events # 67, 68, 69, 70, 71, 72 - 7:30AM
· - Events # 79, 80, 81, 82, 83, 84 - 8:00AM
·- Events # 87, 88 - 8:15AM ·
- Events # 117, 118 - 1:15PM·
- Events # 127, 128 - 1:45PM
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Awards: | Individual Events:"A" or better entry times; Medals 1st through 8th place and ribbons 9th through 16th place."BB" and slower entry times; Ribbons 1st through 8th
.Relays:Medals 1st through 3rd place for relays.
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Scoring: | Individual: 20, 17, 16, 15, 14, 13, 12, 11, 9, 8, 7, 6, 5, 4, 3, 2, 1
Relays: 40, 34, 32, 30, 28, 26, 24, 22, 18, 16, 14, 12, 10, 8, 6, 4, 2
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