Meet Director:

Evan Stiles
3700 South Four Mile Run
Arlington, VA 22206
703-228-1814
aacswims@yahoo.com

Meet Location:

Wakefield High School
4901 South Chesterfield Road
Arlington, Virginia 22206
703-578-3063

**** Pool location is on the South Dinwiddie Street side of the School ****

Eligibility:

Open to all Potomac Valley Swimmers Registered as USA Swimming Athletes and invited teams who are Registered USA Swimming Athletes. All athletes shall compete at the age attained on the first day of the meet.

Inclusion Policy for Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Rules:

Current USA Swimming rules shall govern the meet.

All events are timed finals. All events will be swum slowest to fastest. A contestant can enter no more than three (3) individual events per day.

Warm-up and Meet Schedule:

Morning Session (Boys) Warm-up 8:00 - 8:40 am, 1st Event 8:45 am
Mid-Day Session (Girls 7-under) Warm-up 11:00 - 11:40 am, 1st Event 11:45 am
Afternoon Session (Girls 8 year old) Warm-up 2:00 - 2:40 pm, 1st Event 2:45 pm

Warm-up:

The prescribed Potomac Valley Swimming Warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.

Public Admission and Program Fee:

There is no public admission charge. Programs for each session will be available for FREE

Awards:

Individual events will be awarded first through tenth place. Relay events will be awarded for first place through fourth place. A heat award will be given to the winner of each individual heat.

Officials:

All certified officials wishing to volunteer to work this meet please contact the AAC Officials Chairman, Ted Berner, 703-538-5238 tberner@verizon.net, prior to October 18th. Please include your club affiliation, certifications held, and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.

Entry Fees:

Fees for individual events are $ 3.50
Fees for relay events are $ 7.00

Each club is requested to remit one check, payable to AAC BOOSTERS, to cover the entry fees for the entire team. Please do not send cash. Meet Directors have been instructed not to accept telephone entries. No late entries for both individual and relays events will be accepted.

Entries:

General Instructions:

• Entries may be submitted (1) via e-mail, (2) by sending a disk to the meet director or (3) manually.

Follow the instructions under the appropriate heading below. The immediately following rules apply regardless of method chosen.

• Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
• Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
• Individual or unattached entries will only be accepted by manual entry sent to the address listed below.

o        Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "11mm102707.zip" (now posted),  unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

The file may also be requested directly from the Meet Director, Evan Stiles.

• All Relay-only swimmers must be listed on the meet entry in order to participate in the meet.

Manual Entries:

• Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
• There will be a $1.00 surcharge per athlete for all manual entries.

Disk Entries:

• Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.

E-mail Entries:

• Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
• Attach one report by event, one by name (save as Word for Windows in Team Manager)
• Attach commlink file
• In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
• Remember to also send entry fee check via USPS
• Clubs submitting by email should submit entries to Evan Stiles aacswims@yahoo.com, in the subject heading type, "2007 Fall Gator Mini Meet - ****" with the club's initials substituted in place of the asterisks.
• Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Supervision & Seating:

Coaches are responsible for the conduct of their swimmers and families. Please clean your team area after each session, thank you. We ask all swimmers and coaches to sit in the bleachers closest to the locker rooms and ALL Parents to sit in the bleachers on the "cinder block wall" side of the pool. Only swimmers, coaches, and officials will be permitted to be on the "glass wall" side of the pool.

Timers:

The Meet sponsor asks each participating club to provide one timer for each session. The sponsoring club will provide timers for the meet.

Deadline:

The Meet Director must receive all entries and check for this meet no later than
5:00 PM., Tuesday, October 16, 2007.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

The meet director will be limiting entries to the first 110 swimmers per session.

Send Entries To:

Evan Stiles
Arlington Aquatic Club
3700 South Four Mile Run
Arlington, Virginia  22206
703-228-1810
aacswims@yahoo.com

Reminder:

Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.