POTOMAC VALLEY SWIMMING
BOARD OF DIRECTORS MEETING
OFFICIAL MINUTES
ATTENDANCE: Board Members: Jim Garner, Austin Auger, Art Davis, Mark Faherty, Frani Hess, John Hirschmann, Dan Jacobs, Bill Marlin, Don Riedlinger, Bill Stephens, Ron Whalen; Non-voting Board members: Janet Auger, John Ertter, Linda Klopfenstein; Ex-Officio Board Member: Ward Foley; Guests: Dave Macedonia, Jim Thompson , Jim Van Erden
CALL TO ORDER: The meeting was called to order at approximately 6:55 pm by Jim Garner, General Chair.
AGENDA: Jim provided the Board with a proposed Agenda.
APPROVAL OF MINUTES: A motion was made and seconded to approve the minutes of the July 25, 2006 meeting. The motion passed with one abstention, Don Riedlinger.
DIVE-OVER STARTS: Jim Thompson, PVS Officials Committee Member, informed the Board of the Officials Committee's recommendation that the Board allow the use of dive-over starts at meets. Safety Committee Chairman, Dave Macedonia presented his position as to why such starts should not be permitted. All in attendance were given an opportunity to briefly state his or her position on the matter. A motion was made, seconded and unanimously approved to endorse the concept of dive-over starts effective immediately, delegating the specifics of its implementation and effective dates of its implementation to the Operations Division.
2007 SWIMPOSIUM: A motion was made seconded and unanimously approved to endorse the concept of holding a Swimposium on Columbus Day weekend, October 6-8, 2007. Paris Jacobs was requested to make a presentation regarding plans for this Swimposium to the Board no later than its November 2006 meeting.
CLUB MEET SANCTION REQUESTS: Riedlinger reviewed Competition Committee's endorsement of four club meets to be held between January 1 and April 30, 2007:
A motion was made, seconded and unanimously approved that all meets be sanctioned.
TRAVEL REIMBURSEMENT CRITERIA FOR PVS ATHLETES PARTICIPATING IN 2007 USA SWIMMING CONDUCTED NATIONAL LEVEL MEETS: A motion was made, seconded and unanimously approved to adopt Competition Committee's endorsement of the 2007 Athlete Participation Requirement Travel Reimbursement Criteria for PVS Athletes participating in the following 2007 USA Swimming conducted National Level meets: 2007 USA Swimming Junior Championships, 2007 Conoco-Phillips National Championships, 2007 US Paralympics Summer Can-Am, 2007 USA Swimming Spring Championships and 2007 USA Paralympics Spring Can-Am.
2007 PVS SHORT COURSE EASTERN ZONE HEAD AND ASSISTANT HEAD COACHES: The Board approved the Competition Committee's elections of John Cyganiewicz as Head Coach and Petra Martin as Assistant Head Coach.
SELECTION PROCESS FOR ATHLETE PARTICIPATION ON THE PVS 2007 SHORT COURSE ZONE TEAM: The Competition Committee recommended to the Board that the PVS SC Zone Team be selected based on the two fastest times (limited to those swimmers eligible to represent PVS on the Zone Team and who apply to be on the Team) The selection period would start September 1, 2006 and end for 15-18 athletes at the conclusion of PVS Senior Championships (March 11, 2007) and for 14/Under athletes, at the conclusion of PVS 14/U Age Group Junior Olympic Championships (March 4, 2007). The Committee clarified that relay lead-off split times would qualify, including those occurring later in the final selection meet; however, times from time trials from any meet would not. A motion was made, seconded and approved (with 1 dissent) to approve the selection process as presented.
TEAM CONCEPT FOR 2007 PVS EASTERN ZONE LONG COURSE AGE GROUP CHAMPIONSHIP MEET: The Competition Committee recommended to the Board that the team concept (as was used in 2005 and 2006) be continued for the 2007 PVS EZ LC Zone Team. A motion was made, seconded and unanimously approved to accept Competition's recommendation. The Board was advised that Competition planned to undertake a review of this concept as regards 9-10 year old athletes at its January 2007 meeting.
2007-08 PVS MEET SCHEDULE: Competition Committee's recommended 2007-08 PVS Meet Schedule, was presented as follows:
A motion was made, seconded and unanimously approved to accept the schedule as presented.
MODIFICATION OF SELECTION PROCESS TIMING FOR EASTERN ZONE LONG COURSE AND SHORT COURSE HEAD AND ASSISTANT COACHES: At Competition Committee's request, the Board considered modifying Policy &Procedure so that Eastern Zone Long Course Head and Assistant Head Coaches would be selected at the Spring Competition Committee meeting (rather than Winter) and that Eastern Zone Short Course Head and Assistant Head Coaches would be selected at the Winter Competition Committee meeting (rather than Fall). A motion was made, seconded and unanimously opposed to these modifications. The current timing of the selection process will not change.
MODIFICATION TO SCHEDULING OF MEET BIDS: At Competition Committee's request, the Board considered modifying Policy & Procedure to state that meet bids for the period September 1 to April 1 (as opposed to April 30) be permitted to be presented at the Fall Competition Committee Meeting. The request was tabled.
REIMBURSEMENT OF BACKGROUND SCREENING EXPENSES PAID BY PVS COACHES: At Competition Committee's request, the Board considered its recommendation that PVS pay on behalf of its coaches, the cost of the newly implemented USA-S Background Screening Program. A motion was made, seconded and failed (1-7).
NATIONAL TRAVEL REIMBURSEMENT: Due to the lack of timeliness and completeness of many of the applications for athletes attending the 2006 USA Swimming C-P Summer Nationals and the 2006 USA Swimming Junior Championships, the matter was tabled.
the matter was tabled.
FINANCIAL INVESTMENTS: A resolution to authorize the opening of two $100,000 Certificates of Deposit (one for a 6 month term and the other for an 11 month term) at Virginia Commerce Bank was unanimously approved.
AWARDING OF NOVEMBER OPEN SITE: A motion was made, seconded and unanimously approved to award the hosting of the remaining site of the 2006 November Open site at PGS&LC to Potomac Marlins.
INCREASE IN HOSPITALITY FUNDING FOR PVS SPONSORED MEETS: At the request of John Ertter, Controller, the Board considered increasing the session maximum reimbursement for hospitality for PVS sponsored meets. A motion was made, seconded and approved (with 1 abstention) to increase the maximum from $125 per session to $150 per session. A motion was then made, seconded and passed (7-2) to make the policy retroactive to July 1, 2006.
FUTURE BOARD MEETING DATES: The Board agreed to schedule future Board meetings on the second Wednesday of the coming months. [Following the meeting, it was requested that the January meeting be scheduled for the third Wednesday of the month in order for the Board to act in a timely fashion on motions arising out of the previously scheduled January 14, 2007 Competition Committee meeting.]
NEXT BOARD MEETING: The Chair announced that its next Board meeting will be held at McLean Community Center on Wednesday, October 11th at 6:30 PM.
ADJOURNMENT: The Meeting was adjourned at approximately 10:07 PM.
Respectfully submitted,
Janet Auger
PVS Administrative Assistant