PVS January Distance Meet
January 3-4, 2004

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #PVS-04-15

Hosted for Potomac Valley Swimming By:
Sea Devil Swimming

Meet Director:  The Capitol Sea Devils
Lyn Hellmann
(703) 917-9208
Club Officials Chairman: Bill Stephens, Acting
Meet Location: Lee District
6601 Telegraph Road
Alexandria, VA 22313

Note: This pool will allow for 10 lanes of competition plus continuous warm-up/warm-down. It is expected the meet will be conducted on this basis.
Schedule: Session  Warm-up Events 
Saturday 7:00 - 7:30 am 7:40 am
Sunday 7:00 - 7:30 am   7:40 am
Eligibility:  Meet open to all Potomac Valley Swimming registered athletes age 10 years old and older. 
Qualifying Time:  Any swimmer who has equaled or bettered:
25:00.00 for a 1500M/1650Y event      15:00.00 for a 800M/1000Y event 
Coaches times may be submitted in lieu of Official Times
Warnings:  Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 per occurrence and no further entries will be accepted from that club until the said fine has been paid. 

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Rules:  The competition will be conducted in accordance with current USA Swimming rules. 
Inclusion Policy for Swimmers with a Disability: PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Order of Swims:  The meet will be seeded and swum according to submitted entry times regardless of age. Heats will be swum fastest to slowest, alternating Women and Men. Expected swim times, and check in requirements will be posted to the PVS Web Page at www.pvswim.org no later than Tuesday, December 30, 2003.
Warm-up:  The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments. During the meet there will be continuous warm-up/warm-down water. Persons will be assigned to monitor these areas. If at any time conditions become unsafe, the area will be closed for the remainder of the session.
Awards  Medals will be awarded to sixth place separately in the following age groups: 10, 11, 12, 13, 14, and 15 and Over. 
Officials:  All certified officials wishing to volunteer to work this meet please contact the TCSD Acting Officials Chairman, Bill Stephens at 703-532-5915 or email wmstephens@juno.com prior to December 28. Please include your club affiliation, certifications hel,d and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.
Timers: Each swimmer must provide their own timer (required) and if desired, a lap counter.
Supervision:  Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas. 
Fees:  All entries are $5.00. 
Admissions/ Programs: There is no admission charge. A complimentarty copy of the Psych sheet will be provided to coaches and working officials.
Meet Entry Procedures: 

Each Club is requested to submit one check to cover fees for the entire team.

A 3 1/2" disk with entries may be submitted, but must be accompanied by a printed report of these entries; or a PVS Master Entry sheet may be submitted. In all cases the name of the Club entry person must be included. Please note your club name (if not a club check) the # of entries, and the meet name or sanction number on your check. Please do not send cash. Meet Directors have been instructed not to accept telephone entries

E-mail entries will be accepted:

· Attach one report by event, one by name (save as Word for Windows in Team Manager)
· Attach commlink file
· In body of e-mail give numbers (boys, girls, total entry) and contact information
· Remember to send entry fee check via USPS

Send to: admin@seadevils.org

Do NOT submit a 3" X 5" PVS Official Meet Entry Card for each athlete entered. The Meet Director will provide a lane timing card when the athlete checks in to swim.


Entry Deadline:  Entries must be received by the Meet Director no later than: 
5:00 p.m., Friday December 19, 2003

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Checks Payable To: 
Potomac Valley Swimming
Mail Entries to: Lyn Hellmann
Sea Devil Swimming
PO Box 650070
Potomac Falls VA 20165

Saturday, January 3, 2004
Warm-up: 7:00 - 7:30 am First Heat: 7:40 am.
Event #
Event # 
1000 Yard Freestyle 
Sunday, January 4, 2004
Warm-up: 7:00 - 7:30 am First Heat: 7:40 am.
Event # 
Event # 
1650 Yard Freestyle 
Lee District
6601 Telegraph Road
Alexandria, VA 22313
Each swimmer must provide their own timer (required) and if desired, a lap counter.