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Administrative Official Certification

Certification Requirements

updated 02/2020

  1. Age - 21 years or older
  2. Prior to beginning training, be certified as both a PVS Hy-Tek Operator and Electronic Timing System Operator and be certified as a Hy-Tek Operator or Electronic Timing System Operator for at least 1 year
  3. Prior to beginning training, must have worked at least 8 sessions each on Hy-Tek and Timing System since certification
  4. Attend a PVS conducted Administrative Official Clinic
  5. Register as a Non-Athlete Member with USA Swimming
  6. Serve on-deck as an apprentice with a PVS certified Administrative Referee or Administrative Official at a minimum of six (6) different sessions at a minimum of two different PVS-sanctioned non-Officials Qualifying meets*. Mentor must be a certified AO or AR with at least 6 sessions done since certification and at least one year since certification. No more than one (1) session may be at a meet that uses watches as the primary timing system and at least three (3) sessions must be at meets that use automatic timing (i.e. touchpads). It is also recommended (but not required) that the apprentice train at least one session at a prelim session of a prelims/finals meet and work one session at a meet that uses buttons as the primary timing system. In addition, it is required that two (2) sessions must include positive check-in events.
  7. Perform to the satisfaction of the Referee or mentoring Administrative Official and have such performance reported to PVS on the PVS Administrative Official Evaluation Form
  8. Pass the USA Swimming Administrative Official test with a grade of at least 90%
  9. After passing the USA-S test, the apprentice must be favorably observed at the last session by a designated PVS evaluator. The evaluation must be performed at a meet that uses automatic timing (i.e touchpads). Prior to setting up the evaluation session, the apprentice must submit the PVS Officials Evaluation Readiness Request Form to the PVS Certification Officer to ensure that all pre-evaluation requirements have been met and receive confirmation back. The evaluation will be recorded on the Administrative Official Evaluation Form.
  10. Complete certification requirement within one year from the date of Administrative Official clinic.
  11. Certification is good until the December 31 following two years after the date of issuance

Recertification Requirements

  1. Previously certified by PVS or another USA Swimming Local Swim Committee (LSC) as an administrative official
  2. If from another LSC, fulfill all relevant requirements of the PVS Officials' Transfer Policy.
  3. Have a current membership in USA Swimming as a non-athlete member.
  4. Must have worked at least four sessions in each year since last certification/recertification at PVS-sanctioned meets as an Administrative Official, Timing System Operator or Computer Operator. Each year, at least two of these sessions must have been as an Administrative Official. Of the total session worked per year in all positions, a minimum of four must be at PVS-sanctioned non-Officials Qualifying meets.
  5. Attend a PVS conducted Administrative Official Recertification Clinic.
  6. Pass the USA Swimming Recertifying Administrative Official Test with a grade of at least 90%.
  7. Submit the online PVS Officials Recertification Request
  8. Recertification is good for two years after the date your prior certification expired. Recertification as an Administrative Official also extends the certifications for Hy-Tek Operator and Colorado Timing Systems Operator.

* Excludes observed and approved meets, such as high school, college, and masters competitions