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Officials Education Travel Reimbursement

Application for PVS Officials Travel Reimbursement

The PVS Finance Vice Chair requires that this Expense Report be filled out and attached to the Application for Reimbursement.

The maximum reimbursement amounts for the 2018-2019 season are:

  • Nationals, Winter Nationls, US Open, Junior Nationals, Winter Junior Nationals & Disability National Meets - $700
  • Arena Pro Series, Futures & Open Water Nationals - $600
  • Sectionals & Zones - $500

The Officials Education Travel Stipend is intended to assist with an official's travel expenses to work national championship level competition. The Officials Chair through the Vice-Chair for Operations shall recommend to the Board of Directors which meets shall be eligible for reimbursement during the following competitive year (September 1 to August 31). The meets may be recommended from amongst the following: USA Swimming National Championships, USA Swimming Junior National Championships, Trials Class meets, U.S. Open, Grand Prix Series meets, Sectional and Zone meets, Open Water National Championships, and U.S. Paralympic National Championship meets. Meets held within PVS’ geographical boundaries are not eligible for reimbursement.

Officials working at a qualifying meet may not receive more than their actual expenses in travel assistance. The Officials Committee shall recommend annually to the Board of Directors both the maximum to be paid per meet for meets to be held in the following competition year as well as the total assistance that may be paid for meets held during the following competition year. An official may receive up to three (3) travel stipends in each competition year, at least one of which must be at a Futures, Sectional or Zones meet. Reimbursement will be distributed subject to the rules below.

In order to be eligible for Education Travel Reimbursement, a PVS official must meet the following eligibility requirements:

  • The official must be registered with PVS for at least six months prior to the meet and be registered with USA Swimming through PVS as an official during the time of the meet for which they are requesting assistance.
  • The official must work a minimum of four sessions at the event for which they are requesting travel assistance. For other than the Sectional and Zone meets, the official is exptected to work the entire meet.
  • The official must have worked a minimum of 12 sessions each, in at least four PVS sanctioned meets (not including approved or observed meets) during the 12 months immediately preceding the request for reimbursement.

In order to receive Education Travel Reimbursement, a PVS official must do the following:

  • The official should notify the PVS Officials Chair of the intent to request a reimbursement upon acceptance to officiate at the designated meet, and prior to the date of the meet.
  • Complete and submit the Application for PVS Officials Travel Stipend no later than thirty (30) days after the competition for which travel assistance is being requested. Receipts must be included.

The PVS Officials Chair will review all Applications for PVS Officials Travel Stipend and certify that the submitting official meets all requirements for reimbursement. The PVS Officials Chair will recommend to the PVS Board of Directors recipients of a stipend and the amount of reimbursement prior to or at the PVS Board of Directors meeting immediately following the due date. The PVS Board of Directors will review the PVS Official Chair’s recommendation, and upon approval will authorize the PVS Treasurer to disburse funds identifying the recipient and amount.