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Officials Reimbursements

Questions should be directed to OfficialsChair@pvswim.org

Background Check Reimbursement

Reimbursement for Background Check – all registered USA Swimming/PVS officials are required to pass the USA Swimming Level 2 background screening.

Eligibility for Reimbursement:

The official must work at least 6 sessions as a certified or apprentice official at PVS sanctioned meets (as recorded in the Officials Tracking System) within a year of the background check.

  • New officials or officials reregistering after a lapse in USA Swimming membership of at least one year should submit request for reimbursement within 60 days of completing the required 6 sessions.
  • Returning officials should submit request for reimbursement within 60 days of payment of background check. If membership has lapsed and the official is charged for a new background check, only the typical amount for a returning official will be reimbursed.

Reimbursement Request Form for Background Check

USA Swimming/PVS Registration Fee Reimbursement

Reimbursement for USA Swimming/PVS Registration Fee - PVS will reimburse the annual USA-S registration (to the payer) for PVS Officials reregistering after their first year of USA Swimming membership.

Eligibility for Reimbursement:

  • To qualify for this benefit, the official must have worked at least 10 sessions during the previous calendar year as a certified or apprentice official at PVS sanctioned meets and/or the Black History Invitational. Other observed and approved meets cannot be used to count towards the minimum required sessions.
  • Individuals who have paid the fee themselves may apply for reimbursement or clubs who have paid the fee as part of bulk registration for their officials may apply for reimbursement.
  • The reimbursement request form should be submitted within 60 days of payment and must include a receipt.

Reimbursement Request Form for Individuals (who have paid their own USA Swimming/PVS Registration Fee)

Reimbursement Request Form for Clubs (who have paid their officials' USA Swimming/PVS Registration Fee using Bulk Renewal)

Officials Travel Reimbursement

The PVS Officials Education Travel Stipend is intended to assist with an official's travel expenses to work higher level competition (e.g. Zone, Sectional, Futures, Nationals).

Eligibility for Reimbursement:

  • The official must be registered with PVS for at least six months prior to the meet and be registered with USA Swimming through PVS as an official during the time of the meet for which they are requesting assistance.
  • The official must have worked a minimum of 12 sessions, at a minimum of four PVS sanctioned meets (not including approved or observed meets) during the 12 months immediately preceding the request for reimbursement.
  • The official must work a minimum of four sessions at the event for which they are requesting travel assistance. For other than the Sectional and Zone meets, the official is expected to work the entire meet.
  • Meets held within the geographical boundaries of PVS are not eligible for reimbursement.
  • Officials who are eligible for reimbursement for expenses by the host club/LSC/Zone/USA Swimming/etc. are not eligible to submit a request for reimbursement to PVS for that meet.

In order to receive Education Travel Reimbursement, a PVS official must do the following:

  • The official should notify the PVS Officials Chair of the intent to request a reimbursement upon acceptance to officiate at the designated meet, and prior to the date of the meet.
  • Complete and submit the Application for PVS Officials Travel Stipend no later than thirty (30) days after the competition for which travel assistance is being requested.
  • A completed Expense Report must be included. Use the Excel Spreadsheet Expense Report.

Officials Education Travel Reimbursement Amounts for the 2024-2025 Season

Officials may request a maximum of two reimbursements from National meets and a third reimbursement from Eastern Zone meets. Meets held within PVS' geographical boundaries are not eligible for reimbursement.
Meet Maximum
Reimbursement
Amount
Toyota U.S. Open $700
Speedo Winter Junior Championships $700
US Paralympics Swimming National Championships $600
TYR Pro Swim Series $600
18&U Spring Cup $600
Open Water Nationals & Junior Nationals $700
Club Excellence Series $600
USA Swimming National Championships $800
Futures Championships $600
TYR Pro Championships $800
Speedo Junior National Championships $800
Eastern Zone Sectional Championships $500
Eastern Zone Championships $500