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Registration Information

Registration consists of four parts: (1) USA Swimming registration, (2) Background screen through USA Swimming, (3) USA Swimming Athlete Protection Training, and (4) Concussion Training. You need to be current in all four parts to be in good standing. You can check your status on the USA Swimming website in your Deck Pass Dashboard. Here are instructions on how to do that.

USA Swimming and Potomac Valley no longer mails out registration cards to officials. You can print your own card using these instructions

1. USA Swimming Registration

PVS will pay the registration fee for returning officials who have worked at least ten sessions in PVS-certified (and apprentice) positions at PVS-sanctioned meets in the current year. Observed meets, approved meets, and meets outside of PVS are not counted. Sessions in positions that PVS does not certify (e.g., MA, CC and TC) do not count. You will be notified if you qualify.

Some clubs will pay the first year registration for their new officials and the registration for their returning officials. Please check with your club about their policy.

2021 USA Swimming Registration UPDATE

If you worked at least 4 sessions (reduced from 10 sessions due to the COVID-19 pandemic) in PVS-certified (and apprentice) positions at PVS-sanctioned meets in 2020, you have been automatically registered with USA Swimming for 2021 by PVS. If you have not worked at least 4 sessions in PVS-certified (and apprentice) positions at PVS-sanctioned meets in 2020 and would like to continue to officiate in 2021, you MUST complete the Officials Registration form to register with USA Swimming for 2021.

Please check your DeckPass for your registration status before completing the form.

NOTE: Registration form is closed the first and last couple of days of each month.

Officials Registration Form

1a. Create a USA Swimming Website Acccount

(Only for new officials)

Create an account on the USA Swimming website and link your ID to it. This is required so you can do the background screening, the athlete protection training and take the online tests. Here are instructions for creating the account.

2. USA Swimming Background Screening

Even if you have a successful background screening for your job or another volunteer organization, you must submit to a background screen for USA Swimming

Initiate or Renew a Background Screen

PVS may reimburse you for your background screen fee. The Background Screen Reimbursement Request Form has all the details and eligibility requirements.

3. USA Swimming Athlete Protection Training

The Athlete Protection Training is a free, online course. It takes about one hour to complete.

Take the Athlete Protection Training

If your APT status doesn't show up in SWIMS within a day, follow these Instructions


4. Concussion Training (one-time requirement)

Concussion Training is a one-time requirement that must be completed as part of registration. The training is brief and free. Two sources of training are given below. Once you complete your training, please forward the certificate to the PVS Registrar at PVNonAthReg@gmail.com or submit the Registration Information Updates & Certification Uploads for Coaches and Officials form.

CDC (Centers for Disease Control and Prevention)

NFHS (National Federation of State High School Associations)

Note that you have to add the NFHS test to your "shopping cart" and checkout—even though the course is free. The CDC course is pretty much straightforward click and go.